Zero Inbox approach - Templates to reduce e mail inflow
1. Templatesyou can use to reduce e-mail inflow(especiallyCCe-mails)
Template for E-mail to Team
Team,
I wouldappreciate if youcancopy me on e-mailsonlyif:
a) You needmyaction/ guidance onthe topic,or
b) It iscritical for me to be aware of the ongoingdiscussions(e.g.highlyimportanttopic, time-
critical,crisis)
In all othercases,I believethatyouare more than capable of handlingthe topicsindependently.
Thiswill help me tokeepmymailbox undercontrol,andprovide timely(typicallywithin24hours)
response toyoure-mails.
Of course,if youneedmyhelp,orare facinga difficultsituation,Iwill domybesttomake myself
available andsupportyouasneeded.
Thank youfor yourunderstanding.
Regards
Rajiv
Template for E-mail to others
Hi,
I am currentlyexperiencingane-mail overload.Iwouldtherefore appreciate if Ican be copiedone-
mailsonlyif:
a) youneedanyspecificactionfrommyside,or
b) needtoescalate continuedinactionfrommyteam, or
c) see that the topicistime-critical,orveryimportant,andneedsmyimmediateattention
Thiswill helpme manage mye-mail trafficbetter,andbe more responsive.
Thank youfor yourunderstanding.
Regards
Rajiv