Effective communication is a cornerstone of success in both personal and professional realms. In this presentation, we delve into the art of speaking effectively. Whether you’re addressing a large audience, leading a team meeting, or engaging in one-on-one conversations, mastering the skill of effective speech can significantly impact your outcomes. Key Points: Purposeful Planning: Understand your audience, define clear objectives, and craft a compelling message. Preparation: Rehearse your content, create engaging visual aids, and minimize reliance on notes. Delivery Techniques: Speak clearly, maintain eye contact, and use body language to connect with your listeners. Structuring Your Presentation: Organize your content logically, ensuring a smooth flow. Tailoring to Your Audience: Adapt your communication style to resonate with your specific audience. Visuals and Rehearsal: Utilize impactful visuals and practice your delivery to enhance message clarity. Remember, effective speaking isn’t just about words—it’s about connecting, inspiring, and leaving a lasting impression. Let’s explore the art of speaking effectively together!

1. Presented by Dr.M.Sasidharan

2. Objective
• To Understand the Knowledge & Develop the Skills to
Speak Effectively

3. Topics Covered
• Introduction
• Know your Audience
• Writing your Speech
• Structuring your Speech
• Tips for Speaking Effectively
• Voice & Body Language
• Handling Questions &
Answers
• Introducing a Speaker & Vote
of Thanks
• Persuasive Presentations
• Conclusion

4. INTRODUCTION

5. Speaking
Used while
Communicating
Used while
Presenting

6. Importance of Speaking in Communication
Speaking
30%
Listening &
Observing
40%
Reading
21%
Writing
9%
Elements of Communication

7. Importance of Speaking in Presentation

8. Why People are Uncomfortable while Speaking?
• No Knowledge
– Language
– Vocabulary
– Grammar
– Pronunciation
– Gestures
• Lack of Skills (External)
– What to Speak & How to
Speak
• No Confidence (Internal)
– Fluency
– Shyness
– Fear of Personality, Authority,
Designation, Event, Situation,
Place
– Limiting Belief “I Can’t”

9. Preparing for your Speech
1. Know your Audience
2. Writing your Speech
3. Structuring your Speech

10. KNOW YOUR AUDIENCE

11. 1. Know your AUDIENCE
• Who are they? How many will be there?
Analysis
• What is their knowledge of the subject?
Understanding
• What is their age, sex, educational background?
Demographics
• Why are they there? What is their Interest?
Interest
• Where will I stand & how is the audience sitting?
Environment
• What are their needs and objective of listening to you?
Needs
• What examples, data & stories you will use?
Customized
• What do they expect to learn or hear from you?
Expectations

12. WRITING YOUR SPEECH

13. 2. Writing your Speech
1.
Assemble
2.
Arrange
3.
Assimilate
Based on the AUDIENCE Analysis use the 3A Formula to write your speech

14. 1st Assemble the Content to Speak
• Internal Source i.e. Look
out for :
– Real Life Examples
– Personal and Professional
Life Experience
– Stories & Humour
– Innovative Ideas
– Audio & Visuals
• External Source i.e. Look
out for:
– Internet & Google
– Books, Magazines and
Newspapers
– Friends & Colleagues
– Ideas fro other Speakers
Speech

15. 2nd Arrange the Assembled Content
• Order your Content
• Draft slides/cue cards on paper
– Introduction (define problem, present a “carrot” )
– Body (How to solve the Problem)
– Technicalities (more depth Inputs)
– Conclusion (review and wrap up)

16. 3rd Assimilate the Arranged Content
• Editing it for Clarity & Correctness
• Fine-tuning it for Conciseness
• Timing the Voice Modulation, Pauses & Stops
• Practicing it

17. STRUCTURING YOUR SPEECH

18. How to Structure your Speech
• The Structure of your
Speech is like a Flight
Journey
1. Grounding
2. Smooth Take off
3. Comfortable Flight
4. Safe and Successful
Landing

19. Introduction – the Grounding
• Smile and get the
audience Attention
• Look around and arouse
the audience Interest
• Build Rapport by starting
with a story, example or
incident the engages
them

20. Beginning – the Smooth Take Off
• “Tell them what your
going to tell them”
• An indication of the
structure of your talk

21. Main Body – the Comfortable Flight
• “Tell them”
• The Major Points to be
shared
• The support Data
• The examples, references
and visual aids

22. Conclusion – the Safe & Successful Landing
• "Tell them what you’ve
told them"
• Questions and Answers if
any
• Summary of points
• Action steps to be taken
• Take away Message

23. TIPS FOR SPEAKING EFFECTIVELY

24. Tips – How to Begin your Talk
• Start with an Incidence from your own life
experience
– “3rd June 1992 my Final Results were announced..”
• Arouse Curiosity
– “That was a dark & chilly Saturday morning…”
– “I am not here to give a talk on…”
• Start with Data, Facts & Statistics
– “Just Rs.4.5 and Mangalyaan is successfully into Mars..”

25. Tips – How to Begin your Talk
• Start with a Question, related to audience need
– Do you say “Yes” when you want to say “No”?
• Start with showing an object connected with the
topic
– Rs.1000/- note, A Certificate, A Car Key
• Start with “Silence” / “Long Pause”
– Just look into the audience eyes & Keep Smiling for a few
seconds before starting your talk

26. Tips – How to Begin your Talk
• Start with a Picture displayed on the Projector Screen
or Display Board
– Ex: “Taj Mahal” or “Mahatma Gandhi” or “Butterfly”
– “What does this picture remind you of?”
• Pay a sincere compliment, Use the Environment
– “Delighted to be with a group of people who are…”
• Start with a Story, Poem, Quotation, or Humour

27. Tips – How to Conclude Your Talk
• Deliver a Convincing summary
• Restate the Key Benefits
• Throw down a Challenge
– “Will you be able to achieve this in the next 5 days?”
• Use a motivating statement
– “With every body present here, ready to take action, I’m
sure we will …”

28. Tips to overcome Stage Fright & Nervousness
• Its alright to be nervous – its energy
• You appear Confident than you Feel
• Be message conscious rather than self conscious
• Loosen tense muscles – shrug it off
• Your audience wants you to succeed
• Focus on your Breathing

29. Now you have to Speak Effectively, so
• Speak Clearly
• Speak Simply
• Speak Unhurriedly
• Avoid repetition
• Use your Voice

30. VOICE AND BODY LANGUAGE

31. The 4 P’s of Voice Modulation
• Speed of your delivery
PACE
• Depth of your Voice
PITCH
• Gives Emphasis & Dramatic effect
PAUSE
• Speaking from Abdomen
POWER
Gives your voice Mood and Meaning

32. Voice while Speaking
• Aim your voice at the wall of the last row
• Keep Changing your:
– Speed
– Pitch
– Volume
• A pause works wonders instead of “uh”, “ah”…

33. It’s what you “Don’t Say” that Counts

34. Overall Body Language while Speaking
• You are the FOCUS of Audience Attention
• Whatever you Say, Show or Do, matters
• Use of Body language
– Your Eye Contact with the audience at large,
– Your Gestures and Facial Expression,
– Your Appearance and Attire
– Your Posture, how you stand/move

35. Prepare a Two Minutes Talk
• Working as a Team
• New Policy/System introduced
• Importance of Training
• Customer Service
• Failures – Breakdown or Breakthrough
• Time Management
• Communication
• Or any relevant topic

36. HANDLING QUESTIONS & ANSWERS

37. Fielding with the Questions
• Anticipate questions
• Acknowledge the person & question
• Repeat / Restate Questions
• Defer specific questions until after talk
• Be patient with stupid questions

38. Providing Answers
• Keep Answers short
• If vague question, ask clarification/e.g.
• Avoid debates
• Acknowledge alternative views
• Invite the audience to answer
• It’s OK to say “I don’t know.”

39. The Q & A Strategy
• Listen Attentively
• Limit one person at a time
• Don’t allow the lime-light or the platform to be taken
away from you
• Never cut off, or ridicule or be defensive
• Never leave an issue hanging

40. INTRODUCING A SPEAKER &
VOTE OF THANKS

41. Why do you Introduce a Speaker
• To get the audience
Attention favourably
• To Underline the
Importance of the Topic
• To Indicate the
Competence of the
Speaker

42. How to Introduce a Speaker
• Familiarize yourself with the Speaker, his/her name,
background and the bio-data
• Be Enthusiastic, Energetic and warm as it helps build
the speakers image
• Practice the Introduction, so that you are clear &
accurate in your pronunciation and do not fumble
while delivering

43. Vote of Thanks
• The shorter the better
• Should make a positive contribution to the speaker,
the audience and the occasion
• Make it Brief & Crisp

44. PERSUASIVE PRESENTATIONS

45. The 4 E’s of Persuasive Speech
1. Energy
2. Enthusiasm
3. Eye Contact
4. Examples

46. CONCLUSION

47. Where to focus more and why?
• Focus on spoken word… because 70% of all our
communication efforts are:
– Misunderstood,
– Misinterpreted,
– Rejected,
– Disliked,
– Distorted or
– Not heard (in the same language, same culture)!

48. Set a Speaking Goal
• Facing the Audience is always Risky
• Set a Goal to speaking for yourself for the next 6
months and measure your Improvement &
Effectiveness..!

49. Designed & Developed