WebXpress Fleet Management System.
WebXpress is an IT and Solutions company that offers services in the domain of Logistics.
Founded in 2004 the company has a presence in India, Saudi Arabia, East Africa, and South Asia.
Our idea is to connect all stakeholders in supply chain and provide visibility.
4. Type of companies covered by FMS
Fleet Owner + Operators
Fleet owned by fleet company
Dockets booked by fleet company
Billing to end customer on docket booking basis
Fleet maintenance through own/ outsourced workshop
Fleet Providers
Provides vehicles on demand to transport companies
No docket booking done by fleet provider
Trip sheet generated for each journey
Billing to end customer on trip sheet basis
Fleet maintenance through own/ outsourced workshop
5. Business Models Covered by
WebXpress FMS
Business Model Description
Long Haul Internal
Movement
Vehicles are deployed for movement of cargo booked by
company itself
Vehicle on Contract Vehicle are hired out to another transport company on a
per trip or long term basis
Secondary Distribution Distribution of cargo from warehouse to multiple delivery
points in a limited geography
Cold Chain Distribution Movement of temperature controlled cargo and billing
based on temperature
People Management Movement of employees from home to office and back.
Pickup and drop services
10. Components of GPS Tracker Solution
• GPS Tracker box - a hardware device attached to a vehicle
• GPS Tracker Command Center- software and networking
application
• GPS data Analysis Tools- analysis software
• Maps and location database
• Mobile Network (Already cover 90% of landmass in India)
• GPS Satellites (Free and already in the sky!!)
• WebXpress GPS Module
11. WebXpress GPS Solution Diagram
Cellular
Network
GPS Satellites
WebXpress
Users
INTERNET
Mobile Receiver
GPS Tracker
Box
GPS Tracker
Command
Center
Application
WebXpress
Application
GPS Module
12. WebXpress GPS Module
Connection Manager GPS Data Download Data Analysis & Reports
• Vehicle Master
• GPS Tracker Box master
• Driver Master
• Location Master
• Consignment Tracking
• Vehicle Reports
• Arrival Estimation Module
• Actual arrival Vs. Data Entry
• Deviation measurement
Resource Manager Analytics
WebXpress
GPS Analysis
GPS Command Center WebXpress Interface Program
WebXpress GPS Module
13. How GPS + WebXpress will benefit
• For long haul routes, on the way tracking is essential
• Tracking from two sources: GPS and WebXpress, thus improved accuracy
• Time entered for arrival will be matched with time given by GPS system. This will
reduce wrong time entry
• Estimate arrival time on the fly: Based on historic data, we can predict arrival time of
a vehicle
• Better view of supply chain for customers: Customers can find where their invoice
number is. This will help them plan their inventory better
• Combined with RFID/ Bar code, GPS can improve warehouse productivity
• High value consignment tracking- a GPS device can be attached to a high value
consignment to track it all the way
23. WebXpress Accounts - Salient Features
• WebXpress has an Integrated Online Financial Accounts System compliant with
Indian GAAP
• About 80-90% of accounts transactions are posted automatically from operations
system, reducing data entry by over 80%
• WebXpress Accounts helps customers to track P&L, TB and BS of every location
individually
• WebXpress Accounts provides and Online and Real Time view of Cash & Bank
position of each location
• WebXpress Accounts follows a SINGLE and UNIFORM Chart of Account (CoA)
across locations.
• The CoA is controlled centrally and no location can add/ edit any accounts groups or
ledgers
• The sub-ledgers in CoA are created from Masters thus there is no need to create
separate sub-ledgers for every location
• As a centralized CoA, there is no need to consolidate accounts of various locations.
Accounts are entered into a SINGLE CoA but referenced by locations
24. WebXpress Accounts Features
CENTRALISED & ONLINE ACCOUNTS
• This means that locations can not
change accounts rules
• Provides high integrity of accounts
structure
• As entries are entered across India,
central accounts can see the effects
immediately
• No need to get accounts data from
across locations and consolidate
AUTOMATIC & INTEGRATED
• As operation transactions happen,
relevant account entries are
automatically posted
• No need to take transaction data to
accounting system and post manually
• Saves data entry by over 70% as more
than 80% of accounts transaction
originate in operations
• For example, when a bill is generated,
Billed Debtor ledger is Dr. and Income
Cr.. When bill is collected Bill Debtor is
Cr. and Cash/bank Dr.
25. WebXpress Accounts Features
Automatic Posting Treatment Chart
• All operational transactions are integrated with accounts as per pre-set accounting rules
• These rules define instance of accounting, location and entry
• The rules are set in accordance with Indian Accounting Standards as set by ICAI and in line with
Accounting policies of customer
• For example, following rule sheet defines accounts treatment when bill is generated
When Bill is Generated
Value Name Acccode Accdesc Debit Credit Narration
Sub Total
CDA0001 Billed Debtors 5050 0 WHEN BILL IS GENERATED BL/KNUN/07/700002
CDA0002 Unbilled Debtors 0 5050 WHEN BILL IS GENERATED BL/KNUN/07/700002
S.tax
CDA0001 Billed Debtors 606 0 WHEN BILL IS GENERATED BL/KNUN/07/700002
CDA0002 Unbilled Debtors 0 606 WHEN BILL IS GENERATED BL/KNUN/07/700002
Cess
CDA0001 Billed Debtors 12 0 WHEN BILL IS GENERATED BL/KNUN/07/700002
CDA0002 Unbilled Debtors 0 12 WHEN BILL IS GENERATED BL/KNUN/07/700002
H. Cess
CDA0001 Billed Debtors 6 0 WHEN BILL IS GENERATED BL/KNUN/07/700002
CDA0002 Unbilled Debtors 0 6 WHEN BILL IS GENERATED BL/KNUN/07/700002
26. WebXpress Accounts Features
EVERY LOCATION AS PROFIT CENTER
• All accounting entries are posted in
WebXpress along with reference of
location
• Thus it is possible to view every ledger
filtered by a every location
• This helps to check P&L, TB and BS of
every location individually
• The location can be grouped by area
or region to get area wise or region
wise P&L analysis
REAL TIME CASH & BANK STATUS
• All Dr and Cr entries are posted as
transactions are carried out
• Cash/ bank is Dr./ Cr. as a result of
these entries
• All transactions can be viewed in form
of a Cash & Bank statement
• It is possible to view cash & bank
statement of ANY location from
anywhere subject to rights
• Thus, management has an ONLINE &
REAL TIME idea of cash/ bank
position of entire business
27. Chart of Account
CoA features
• Chart of accounts is specified in
WebXpress by company’s accounts
department
• CoA remains SAME for all locations
and can not be altered by locations
• CoA is managed centrally and
modifications care carried out with
approval from Account Head/ CFO
• WebXpress provides its own internal
account code to each account group
and ledger
• It is possible to also define company’s
internal accounts code against each
account or group
• It is possible to add new account
heads or inactivate existing account
heads
System accounts
• Some of the account heads are also
used to post automatic accounting
entries for transactions
• These accounts are embedded into
transactions
• These accounts CAN NOT BE
removed from CoA, but names can be
changed
• Example accounts:
– Billed Debtors
– Sundry Creditors
– Cash in hand
28. Sub-ledgers from Masters
• WebXpress removes need for creating
sub-ledgers for customer, vendors,
vehicles, drivers etc.
• Accounting transactions are posted
with reference of relevant code
• For example when Bill Debtor is Dr,
system also records customer code
against that transaction
• Thus, ledger can then be viewed with
reference to a particular customer or
vendor as the case may be
• This avoids need to maintain masters
and sub-ledgers separately and still
provides view of every sub-ledger Accounts Transaction
Database
Ledgers Masters
TRANSACTION
29. COA
COA Hierarchy
• CATEGORY
– GROUP
• SUB GROUP
– LEDGER
EXAMPLES
• ASSETS
– Fixed Assets
• Furniture & fixtures
– Investments
– Current Assets
• LIABILITIES
– Share Capital
– Reserves & Surplus
– Current Liabilities
• INCOME
– Operations Income
• Freight Income- TBB
– Other Income
• EXPENDITURE
– Operations cost
• Transport Costs
– Personnel cost
– Communication cost
Technical Requirements of WebXpress Web Application developed by ECFY Web server for co-location Hardware Operating System- Windows NT/2000 Web server- IIS Database System- SQL 7.0/2000 Co-location services from Hosting Service Provider PCs at branches with Windows 95 and Internet browser Leased Line/ISDN connection at Head Office Dial up/cable connection at branches Backup server at head office