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Meetings Cheat Sheet to improve your team producitivity
- 1. Longevity Learning Legacy Longevity Learning Legacy CHEAT SHEET 1 2 3 4 5 What is the reason for the meeting? Is meeting the right forum? Email / chat not sufficient? Are you mandatory? If not, ask for a recap and action items Meeting booked well in advance? Appropriate # of attendees? Does everyone have an active role? Are there clear objective, agenda and outcomes? Send in advance Did you include inputs such as data, decisions and materials? Did you buffer 20% extra time? If it ends early, give the time back MEETINGS IS A MEETING THE BEST FORUM? PREPARE 2-3X LENGTH OF MEETING Set objective, agenda and outcomes? Get alignment on expectations Do you start and end on time? Leveraging technology for inclusive participation? Chat, polls, gestures... Practice active listening? Set aside distractions: cell phones and email BE PRESENT Is it a constructive discussion? Allow for balanced contributions Are you staying on track? Use a parking lot for non-essential items Assigned action items and owners? Get alignment on ownership What support or resources are required? Clarify the help you need THE ART OF FACILITATION Provide meeting summaries / minutes? Action items, key decisions and follow-ups Accountabilities clearly captured? Names, dates, activities Provide regular progress updates Progress, blockers, help required? Book the next meeting? Repeat WHAT GETS WRITTEN, GETS ACTIONED HIGHER LIVING linkedin.com/in/amarkulkarni RIGHT PEOPLE Who is running the meeting and who needs to be involved? CLEAR PURPOSE What are the clearly defined reasons for working on the issue? <18 Brainstorming <8 Decision Making / Problem Solving / Sales Pitch <1,800 Information Delivery ALIGNMENT Is everyone on the same page? PRODUCTIVE Is a clear process followed? MEASURED Are actions taken and measured? What gets measured, gets results Amar Kulkarni HIGHER LIVING Microsoft Work Study