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Mastering Project Planning with Microsoft Project 2016.pptx
- 1. SOFTWARE TOOLS - I UNDER GUIDANCE PROF. XXXXXXX PREPARED BY NAEEM LASHKARWALA XXXXXXXXXXX ACADEMIC YEAR (2023-2025) MASTER OF TECHNOLOGY (XXXXXXXXXXX) MICROSOFT PROJECT
- 3. BRIEF DETAILS OF PRESENTATION IN THIS PRESENTATION WE WILL COVER FOLLOWING TOPICS I. INTRODUCTION TO THE SCREEN / USER INTERFACE II. INITIAL SETTINGS SHOULD BE DONE BEFORE STARTING III. DIFFERENT OPRATIONS IN PROJECT IV. FINDING CRITICAL PATH V. FORMATING OF BAR VI. PROJECT SUMMARY TASK VII. ALL ABOUT CALENDER IN MS PROJECT VIII. ADDING NEW COLUMNS IX. ADDING RESOURCES AND RESOURCE’S SHEET X. ASSIGNING OF RESOURCES
- 4. INTRODUCTION OF THE SCREEN / USER INTERFACE 1
- 5. Task Mode Has Two Types 1. Manually 2. auto Task Name is The Activity Name Ex.., Excavation, PCC,ETC.. Duration is Duration or Taken Time By Activity or Task Task Or Activity Start Date Task or Activity Finish Date Predecessors Contains main 4 Constraints That Can Decide That Which Activities Will Start Together or Parallel.
- 6. INITIAL SETTINGS SHOULD BE DONE BEFORE STARTING 2
- 7. I. Open MS Project 2016. II. Before Start Using it, You Need to Set Certain Things on it for that Go to the file menu on the right hand side upper corner. III. You Get to See The Last Tab of Options There. Click on it. IV. A Dialogue box will Prompt Up as Shown in Image. Go To File Menu Click on ‘Options’ Prompt Dialogue Box
- 9. GENERAL TAB In General TAB You Need to Set the DATE & Time Format From Any of The Options above but Generally Use DD-MM-YY
- 11. DISPLAY TAB In Display Tab Set Currency and Calendar According to Your Project and Country.
- 13. SCHEDULE TAB In Schedule TAB Set Your Work Timing and Change Assignment Unit Percentage to Decimal and Change Task Mode to Manually to Auto for Ease of Work.
- 15. ADVANCED TAB In Advanced TAB, There are Chances of make mistakes in entries, to overcome that we can undo them by CTRL+Z, But There an Option in this TAB by which you can increase this Undo Level, By Default it is 20. You Can Changed this Level According to Your Work.
- 17. DIFFERENT OPRATIONS IN PROJECT / PRACTICAL EXAMPLE 3
- 18. Task Mode Has Two Types 1. Manually 2. auto Task Name is The Activity Name Ex.., Excavation, PCC,ETC.. Duration is Duration or Taken Time By Activity or Task Task Or Activity Start Date Task or Activity Finish Date Predecessors Contains main 4 Constraints That Can Decide That Which Activities Will Start Together or Parallel.
- 20. Find Critical Path of Network By Clicking on Critical Path Option After Clicking Critical Activity Option You Can See The Change of Color of Chart Blue to Red. Task Bar Format Menu Critical Path
- 22. I. So You Can See That The Critical Path Has Been Highlighted by Red Bars. II. Now If You Look at the Bars The Only Gives the Duration of Activity as Bar, No Other Information Can be Obtained By Them. III. To do we need to Format the Bars. Format Menu Format Bar Style
- 24. TEXT TAB • Go to the Text TAB on the right side corner as shown, you will have the things. • You Need to change it. So in the Text TAB just change & Write Followings. 1. Left- ’Start’ 2. Right- ’Finish’ 3. Top- ‘Name’ 4. Bottom- ‘Duration’
- 28. Project Summary Task • It is Used to Determine total Summary or total duration of entire project. • To do the same, select the whole project data from last corner of Screen.. Format Menu Upper Left Corner Chk. Mark to Project Summary Task Button
- 30. After Clicking Project Summary Task Button You will See.. Total Duration of Project
- 31. CALENDER IN MS PROJECT 7
- 32. How to Create New Calendar • First go to Project Menu and after go to Change Working Time Then Create New Calendar. • Default you get standard Calendar you can copy standard calendar and after making copy of calendar. Changes Make According to your Project and Time and Days and Week-offs. Project Menu Change Working Time Create New Calendar
- 33. Changed Calendar Made By Project Planner During Project Planning and Scheduling Create New Calendar By Clicking Create New Calendar.
- 34. Apply New Project Calendar • It Won’t Work or Apply Your Calendar Until & Unless you Changed it. • To Do So.. Project Menu Project Information Change Calendar
- 35. Change New Calendar made by You According to Your Requirements. After Changing Calendar Press OK.
- 36. Yearly Exception • Let us take example of 15th August That Occurs as Holiday in Calendar Every Year. • So You don’t need to add exception every year manually. • To do so 1st Create the Exception of Independence Day for Current Year & Double Click on It. Project Menu Change Working Time Select The Calendar Exception [Details]
- 37. 2023 Calendar
- 38. Weekly Exception • Let us Take any Company that has alternate Saturday or Sunday holiday. • To do So Create an Exception.. Project Menu Change Working Time Select The Calendar Work Weeks [Details]
- 39. 2023 Calendar
- 40. Monthly Exception • Let us Take any Company that has Saturday or Sunday holiday. • To do So Create an Exception.. Project Menu Change Working Time Select The Calendar Exception [Details]
- 41. 2023 Calendar
- 43. New Columns (Responsibility) • Let Us Take You want to Add Responsible Person For Any Activity or Task You Have to Add New Column for it.. • To Do So Add New Column [Right Click] Column Fields Rename TEXT 1 [Responsibilities] Custom Attributes Look Up Add Value Add Description / Name
- 46. Adding Resources and Sheet 9
- 47. Resource Sheet • In Resource Sheet We Add All Resources Who’s Needed During an Overall Project. • To Do So Task Menu Gantt Bar Chart [Dropdown] Resource Sheet
- 49. Max Resource During Project Type of Resource 1. Work 2. Material 3. Cost
- 51. Resource Assign • Now We Assign The Resources According to Work Type and Requirements. • To Do So Go To Gantt Chart Add Resources Column Assign Resources