Management - Staffing function.pptx

1. Chapter 6
THE STAFFING FUNCTIONS
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2. After studying this session you should be able to:
 Define the staffing function.
 Describe nature and importance of staffing
 List the benefits of staffing function.
 Describe the major activities under staffing function.
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3. Introduction
• Staffing is now recognized as a separate management
function. Previously it was considered to be a part of
organization function of management.
• The reason for separating the staffing from organizing
is to give proper emphasis to the actual manning of
organizational roles.
• The staffing function has assumed greater importance
these days because of;
 Rapid advancement of technology,
 Increasing size of organizations and
 Complicated behavior of human beings.
• The management of the enterprise must give due
importance to staffing function.
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4. MEANING OF STAFFING
• The staffing function follows the function of planning and
organizing
1. Staffing is filling and keeping field positions in the
organizational structure through the right man power.
2. Staffing is the executive function of recruiting, selecting,
training, developing, promoting, and retiring subordinates.
3. Staffing involves managing the organization structure
through proper and effective selection, appraisal, and
development of personnel to fill the roles designed into the
structure.
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5. Staffing is a broad activity
• People are the most important assets for nature
of staffing that convert inputs into outputs.
• People are appointed at all levels (top, middle,
bottom levels of management) in all functional
areas (production, finance, marketing,
personnel).
• Staffing ensures that the right person is
appointed to the right job so that
the organization can efficiently achieve its
objectives.
Nature of Staffing
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6. Cont’d…
Staffing is an important management function:
• Staffing is a management function that
employs people in various positions to run
the organization.
• When creating organizing departments and
positions, staffing ensures that people with
desired skills and abilities occupy these
positions to contribute to organizational goals.
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7. Staffing is a continuous activity:
• Staffing is a continuous managerial function.
This is because the staffing function continues
throughout the life of an organization due to
transfers and promotions.
• People leave and join organization.
• Department and organization grow and
therefore, the need of the people continues to
arise.
• Therefore, hiring, training and staffing are
replenished continuously by managers.
Cont’d…
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8. Staffing helps to keep the right men at the right
job:
• This can be done effectively through proper
recruitment processes and then finally selecting
the most appropriate candidates as per job
requirements.
Staffing is done by all managers:
• Top management in small companies performs
this task, depending on nature of business,
company size, qualifications and skills of
managers, etc.
• In medium and small scale industries, this is
particularly done by the personnel department of
that concern.
Cont’d…
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9. Staffing is a part of Human Resource
Management:
• Human resource management ensures that
competent people carry out organizational
activities.
• It deals with the set of organizational activities
that attract, develop and sustain an effective
workforce.
• The requirements of human resource
management are filled through staffing as
staff employ people in desired jobs.
Cont’d…
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10. Staffing deal with active processing:
• Staffing relates to the most important
resource (people) that converts passive
resources (raw materials) into productive
output.
• It relates to live resources (people) without
which resources will remain as resources only.
They will not convert to output.
Cont’d…
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11. Staffing attached with personnel department:
• Recruitment, selection, training and evaluation of
subordinates (production, marketing etc.) of all
departments is done by managers at all levels as
all departments require people to function.
• In performing these tasks, the manager seeks the
assistance of the personnel department.
• The Personnel Department is a service department
that assists line managers in performing staff
tasks.
Cont’d…
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12. Importance of Staffing
• The importance of staffing has increased because of the
following factors:
1- Efficient Performance
• The efficient performance of the company depends on
the quality of the people employed. This has increased the
significance of staffing.
2- Use of Latest Technology
• Many significant changes are taking place in technology.
In order to make use of the latest technology, the
appointment of right type of persons is necessary.
3- Development of Manpower
• The management has to train and develop the existing
personnel for future promotion. This will meet the
requirements of the company in future.
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13. 4- Optimum Use of Manpower
• Management has to spend money on
recruitment and selection, training wages,
salaries, etc. In order to get the optimum out
from the personnel.
5- Proper Motivation
• The workers are to be motivated properly
through financial and non-financial incentives.
6- Higher Morale
• Right type of atmosphere should be created for
the workers to contribute to the achievement of
the organizational objectives. This will increase
the morale of the employees.
Cont’d…
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14. Benefits of Staffing
1. It helps in discovering and obtaining competent
personnel for various jobs
2. It makes for higher performance by putting the
right man on the right job.
3. It ensures the continuous survival and growth of
the enterprise
4. It helps to ensure optimum utilization of human
resources
5. It Avoids over manning as well as shortage of
manpower in advance
6. It improves job satisfaction and morale of
employees through objective assessment and fair
rewarding of their contributions.
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15. ACTIVITIES IN STAFFING FUNCTION
• The major activities in the staffing function include:
A. Manpower planning
B. Recruitment
C. Selection
D. Placement
E. Introduction/ orientation
F. Training and development.
G.Performance appraisal
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16. Cont’d…
A. MANPOWER PLANNING / HUMAN
RESOURCE PLANNING:
1. Manpower : the quantity and quality of
workforce.
2. Manpower planning: is the process of forecasting
the number and type of personnel.
 Manpower planning process;
1. Forecasting manpower requirements
2. Preparing manpower inventory / manpower audit
3. Identifying man power gaps
4. Formulate manpower plans
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17. Cont’d…
B. RECRUITMENT
• It is the process of searching for prospective employees
and stimulates them to apply for jobs in the organization.
• The purpose of recruitment is to attract potential
employees and generally viewed as a positive process.
Sources of recruitment
1. Internal source : through
• Transfer
• Promotion
2. External source : through
• Advertisements
• Employment agencies
• Educational institutions
• Recommendations by other people
• Direct recruitment.
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18. Cont’d…
C. SELECTION
• Is the process of screening or evaluation of
applicants and selecting the right person for the
right position.
Categorizes applicants as
1. Those who will be employed.
2. Those who will not be employed.
• Selection is described as a negative process.
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19. Cont’d…
D. INTRODUCTION/ ORIENTATION
 INTRODUCTION : is a socializing process of the
employee.
 ORIENTATION: is a socializing process by
which new employee is provided with
information about work environment and
operating realities.
“First impression is the last
impression” 19
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20. Cont’d…
E. TRAINING AND DEVELOPMENT
• The term "training" and "development" considered
as synonymous :
1. Training: It is the process of increasing the knowledge
and skills of an employee for doing a particular job.
2. Development: It refers to the growth of an individual
in all respects - physically, intellectually, and
socially.
Methods of training
1. On-the-job Training (OJT)
2. Apprenticeship Training
3. Vestibule Training
4. Off- the -Job Training
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21. End
Thank you!!!
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