2. 1.SPSS for beginners: Introduction
#. What is SPSS?
#. How to open SPSS software?
#. How to open data using SPSS?
#. How to save data using SPSS?
#. How to quit SPSS Software?
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3. What is SPSS?
Originally it is an acronym of Statistical
Package for the Social Science but now it
stands for Statistical Product & Service
Solutions.
One of the most popular statistical packages
perform highly complex data
& analysis with simple
which can
manipulation
instruction.
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4. What is SPSS?...
It is a software used for data analysis in
business research- can be used of:
Processing questionnaires
Reporting in Tables & Graphs
Analyzing: Means, chi-square, t-test, F-test,
correlation and regression & much more
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5. Starting with SPSS
Go to START, PROGRAMS, and click on
the SPSS version of your choice or
The short-cut menu on the desktop. Double
click on the icon of the version that you want
to use.
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7. Opening Existing Data
There are two ways of
accessing existing data from a
saved file.
From the opening screen, the
first method is to click on the
“Open existing data source” option.
Then click “OK”.
Then select the disk that
contains the data, & open the
data.
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8. Opening Existing Data…
You can also access saved data when you
are already in the data screen.
Click on FILE, OPEN, then DATA.
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10. Opening Existing Data…
Now simply go to the drive that has your
data, highlight the data file and click Open.
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11. Data editor window
• The default window will have the data editor
• There are two sheets in the window:
1. Data view 2. Variable view
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12. Data editor –Data view window…
• The Data View window
This sheet is visible when you first open the Data Editor and
this sheet contains the data
• Click on the tab labeled Variable View
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Click
13. Data editor – Variable view window…
Variable View window
• This sheet contains information about the data set that is stored with
the dataset
• Name
• The first character of the variable name must be alphabetic
• Spaces are NOT allowed.
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Click
14. To Save a Data File
The file must always be saved in order to save the
work that has been done to date:
Click on the FILE pull-down menu & then click on
SAVE.
If it is a new file, you type in the file name you wish
to use.
If it is an existing file & you wish to keep the name,
simply click on "OK".
If you wish to save the file under another name, click
on SAVE AS & name the file. 14
16. To Save a Data File
You must save the data editor window &
output viewer window separately.
Make sure to save both if you want to save
your changes in data or analysis.
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17. To Quit SPSS Window
Click on EXIT from the File menu.
SPSSWIN prompts the user whether to save
various files.
The user responds accordingly. Thereafter,
SPSSWIN closes & the user is returned to the
desktop.
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18. 2.Files created & used by SPSS
Window
#. Data can be saved into different usable
format?
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19. Files created & used by SPSS
Window
SPSS window data files have the extender
".SAV".
It is possible to use other types of files in
SPSS. They include:
1. SPSS/PC+ system files
• SPSS will read SPSS/PC+ system files if they have the
extender ".SAV".
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20. Files created & used by SPSS
Window …
2. Spreadsheet files (e.g., Excel)
The spreadsheet should be set up with Rows as cases
(respondent, questionnaire, etc.) and the Columns as
variables (age, race, etc.).
3. Database files (e.g., dBase)
SPSS data files can be saved in various
formats.
Click on FILE ⇒ SAVE AS ⇒ SAVE AS TYPE
and click on the preferred format.
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21. 3.Menus & Toolbars
#. What are the various menus & toolbars in SPSS?
#. What are the data editor menus & their usage?
#. What is the navigator output menus &their usage?
#. What is the formatting tool bar menus & their usage?
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22. Data Editor Menu
Various pull-down menus appear at the top of
the Data Editor window.
These pull-down menus are at the heart of
using SPSSWIN.
The Data Editor menu items (with some of the
uses of the menu) are:
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24. Data Editor Menu…
The Data Editor menu items (with some of the uses
of the menu) are:
FILE used to open & save data files
EDIT used to copy & paste data values; used to find
data in a file;
OPTIONS allows the user to set general preferences as well as the setup
for the Navigator, Charts, etc.
VIEW user can change toolbars; value labels can be
seen in cells instead of data values
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25. Data Editor Menu…
DATA insert variables & cases; select, sort or weight
cases; merge files
TRANSFORM compute new variables, recode
variables, etc.
ANALYZE perform various statistical procedures
GRAPHS create bar and pie charts, etc
UTILITIES obtain information about variables in the
active data file, etc.
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26. Data Editor Menu…
installed
ADD-ons these are features not currently
(advanced statistical procedures)
WINDOW switch between data, syntax and navigator
windows
HELP to access SPSSWIN Help information
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27. Navigator (Output) Menus
When statistical procedures are run or charts
are created, the output will appear in the
Navigator window.
The Navigator window contains many of the
pull-down menus found in the Data Editor
window.
Some of the important menus in the Navigator
window include:
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28. Navigator (Output) Menus…
INSERT used to insert page breaks, titles, charts,
etc.
FORMAT for changing the alignment of a
particular portion of the output
UTILITIES can be used to change the designated
Output Navigator window when two or more are
open
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29. Formatting Toolbar Menus…
When a table has been created by a statistical
procedure, the user can edit the table to create a
desired look.
Various pulldown menus are activated when the
user double clicks on the table.
These include:
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30. Formatting Toolbar Menus…
EDIT undo and redo a pivot, select a table or
table body (e.g., to change the font)
INSERT used to insert titles, captions and
footnotes
PIVOT used to perform a pivot of the row
and column variables
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31. 4.The three Windows of SPSS
#. What are the use of the three windows of SPSS?
1.Data Editor
2.Output Viewer
3.Syntax Editor
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32. 1.Data Editor Windows…
SPSS has three windows for working with data:
The Data Editor Window shows data in two
forms:
• Data view
• Variable view
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33. 1.Data Editor Windows…
Data Editor
Spreadsheet-like system for defining, entering, editing,
& displaying data.
Extension of the saved file will be “sav.”
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34. 2.Output Viewer windows
Output Viewer
The Output Viewer Window shows results of data
analysis
Displays output & errors.
Extension of the saved file will be “spv.”
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35. 3. Syntax editor windows
Syntax Editor
Shows the syntax command script. This is also where
you can type & run your own syntax commands.
Extension of the saved file will be “sps.”
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36. Exercise
Upload SPSS software on your laptop &
try to understand basic SPSS window
feature provided in the lecture class?
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