Jessica Smith Download our WhitepaperOffice: 877.868.3833 www.schooldude.com/whitepapers Recovering Costs for Community UseEmail: jessica@schooldude.comwww.schooldude.com
Similar to Jessica Smith Download our WhitepaperOffice: 877.868.3833 www.schooldude.com/whitepapers Recovering Costs for Community UseEmail: jessica@schooldude.comwww.schooldude.com
Tensions in collaboration in a changing landscapeJisc
Similar to Jessica Smith Download our WhitepaperOffice: 877.868.3833 www.schooldude.com/whitepapers Recovering Costs for Community UseEmail: jessica@schooldude.comwww.schooldude.com (20)
Jessica Smith Download our WhitepaperOffice: 877.868.3833 www.schooldude.com/whitepapers Recovering Costs for Community UseEmail: jessica@schooldude.comwww.schooldude.com
2. Cost Recovery Study
Analysis of 1,000+ school districts, colleges
and private schools, including interviews
Focused on how educational professionals are
coping with
– Demand for community use of school facilities
– Financial burdens on budgets and operating
staffs due to the growing use of school facilities
by the community
– Sentiment that school facilities should be used
more frequently because taxpayers and other
RECOVERING COSTS FOR THE stakeholders have invested billions in these
COMMUNITY USE OF OUR SCHOOLS:
A White Paper Examining the Successful assets
Implementation of Cost Recovery
Programs in our Schools.
4. Is Your Process Efficient?
60% of schools experience time wasted related
to event management coordination and
communication problems.
– Interruptions – phone calls, emails, drop ins
– Paper forms and calendars
– Keeping all parties informed about event
approvals and schedule changes
– Coordinating internal event resource personnel
– Data entry and manually generating invoices
11. Advocate: A Lot To Think About
• Is your building policy up to date?
• Is your building policy working?
• Are you recovering the costs of events?
• Are the correct people involved?
• What is your relationship with the community?
• Are events a drain on your already limited
resources?
14. Start Small – Gain Buy In
• How do you get started?
• Build support with Site Contacts – How do you
do it? Which site do you start with?
• Distribute Event Management – balance
between what can be centralized and distributed
• Establish Presence at event – Do you do that
now? Why do it?
15. Automate Requests
Who can make a
request?
• Internal Users
– Faculty/
Admins.
– Teachers/
Professors
– Athletics
• External Users
– Community
Groups (via
CommunityUse)
17. Identify Potential Risks
Public Relations
– Inconsistent practices/procedures/policies
– Double booking
– Failure to notify school staff of event
– Canceling an event due to maintenance issue
– Making it difficult to use school facilities
– Failing to communicate expectations
– Not knowing who is in the buildings
18. Identify Potential Risks
Personal Injury
– Activity not appropriate for area being used
– Inadequate supervision
– Equipment / area poorly maintained
– Infrequent inspection of areas
19. Identify Potential Risks
Property Damage
– Activity not appropriate for area being used
– Inadequate supervision
– Equipment / area in poor condition
– Infrequent inspection of areas
– Knowing when the damage occurred
– Inadequate insurance coverage
28. Cost Recovery Study
Analysis of 1,000+ school districts, colleges
and private schools, including interviews
Focused on how educational professionals are
coping with
– Demand for community use of school facilities
– Financial burdens on budgets and operating
staffs due to the growing use of school facilities
by the community
– Sentiment that school facilities should be used
more frequently because taxpayers and other
RECOVERING COSTS FOR THE stakeholders have invested billions in these
COMMUNITY USE OF OUR SCHOOLS:
A White Paper Examining the Successful assets
Implementation of Cost Recovery
Programs in our Schools.