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GPOW East London 24.9.13
HLF Grants and Churches
•  Welcome from the Archdeacon
•  Grants for Places of Worship with Michael Murray
•  Questions
•  Break
•  Other HLF with Helen Greer
•  Questions
Heritage Lottery Fund
24 September 2013
support for places of worship:
developing a project for HLF funding
Michael Murray
Development Manager, London
Heritage Lottery Fund
•  Look in detail at our repair-focused grant
•  Information on our other grant programmes
and
•  How HLF can help you
Overview …
our grant
programmes
Repair Grants
for Places of Worship
Our places of worship
have played, and
continue to play, an
important role in our
community life.
Across the
London we have given
more than £15 m to
places of worship for
urgent repairs, more if
you include major
restorations.
St Martins-in-the Field £15m
urgent structural repairs are
the priority…
you can apply up for a grant
between £10,000 and
£250,000
there will be four deadlines
per year open to all listed
grades
we can fund up to 95%
key points on
Grants for Places of Worship
Laxfield Church, Suffolk , £74,000
projects must also
encourage wider public
access…
we can also fund/
contribute toward new
facilities that make the
building more usable…
this programme is now
open for applications!
And…
We want applicants to focus on
the ‘outcomes’ of the project.
The outcomes are the
difference you will make with
Lottery money.
To help applicants, we have
created a menu of 14 outcomes
under the headings of
heritage, people and
communities.
Outcomes
Christ Church Spitalfields £6m
Lots of funders talk about outcomes and outputs.
An output is essentially something you do or create;
an outcome is the difference you make.
So, an output may be a new interpretation board for
your church, the outcome is that people can now
learn about heritage.
What is the difference between an
outcome and an output?
From our list of 14 outcomes, there are two minimum
outcomes which a GPoW application must achieve.
They are:
-  heritage in a better condition (weighted); and
-  more people, and a wider range of people, will
have engaged with heritage
outcomes for Grants for Places of
Worship (GPoW for short)
We have three aims which are to:
heritage in a
better condition
GPOW East London 24.9.13
Our priority is to support structural repairs urgently
required within the next two years..
You will need to supply your most recent quinquennial
report with your application, to provide evidence to us
that the work which needs funding is structural and
urgent…
If your quinquennial report is more than three years old,
you should, in addition, provide a supplementary report
to help demonstrate the urgency to us.
heritage in a better condition…
As part of a project, you can ask us to support new
facilities to help make the church more usable for the
wider community. This could be…
-  new facilities, such as a kitchen or toilet
-  upgrading your heating and lighting
-  work required to make it easier to carry out
maintenance
This aspect of the grant is not mandatory; if you include
costs, they should be no more than 15% of the overall
project costs.
heritage in a better condition…
We have three aims which are to:
a note about re-leading…
more people and a
wider range of people
will have engaged with
heritage
more people and a wider range of people will
have engaged with heritage
remember, the emphasis on this grant is on urgent repair
so your ‘people’ activities should be
-  proportionate to your church and your community
-  build on your existing resources
-  help you to offer more to local people
People activities should be new and project specific.
Make sure you include costs for them in your bid!
what sort of ‘people’
activities can be funded?
Think about new displays and banners, or perhaps a
new guidebook or a child’s guide to the church;
what about running a series of talks about the history of
the church? Or special open days when you can see the
conservation work taking place;
we can support training for new and existing volunteers;
this could include bat monitoring, conservation skills and
learning how to run a website, maintenance
management;
asking local young people to record the restoration
work.
GPOW East London 24.9.13
what we won’t fund
under this scheme
work to fixtures and fittings
no maintenance or minor
repairs
reconstruction of lost parts
of the building
restoring and conserving
bells, clocks, wall
paintings and organs etc.
St Peter’s Church, Ipswich , £772,000
a summary of
how to apply
Send in a Project Enquiry Form
to get advice from us before you
start work on a bid.
This is a great way of getting
feedback on a project proposal
before applying.
We can give you advice,
especially on the people
activities.
We aim to respond to all
submitted project enquiry forms
within 10 working days.
Do a project
enquiry form!
outline proposals and costs that
tell us who the project will involve,
and the sort of people activities
you are planning;
outline of repair work, including
costs, and any other capital to
RIBA stage B;
outline information about how the
project will deliver against HLF
outcomes; and
detailed information about the
development phase, costs and
timeframe for the work to be
funded.
Submit a
first round
application
This can last up to 12 months.
You can use this phase to plan your
second round bid. As part of your
first-round bid you will have
described, in detail, what you want
to do and how much it will cost.
Such as:
-  accurately pricing up your repair
work and any other capital work;
-  undertake specialist surveys (a
bat survey, opening up works, an
access audit);
-  plan your people activities.
The
development
phase…
detailed proposals; an activity
statement that covers who you will
engage with, what you will do and how
much it will cost;
detailed plans and proposals for repair.
Architectural work to RIBA H;
detailed costs;
detailed information about how the
project will deliver against HLF
outcomes; and
detailed information about how you will
maintain the project after it ends,
including how you will evaluate the
scheme.
Submit a
second-round
submission
We have three aims which are to:
The application
form…
We have three aims which are to:
The application form
comes in 9 sections…
Section 1: name, address, what sort of organisation
you are eg: PCC, charity or a trust etc.
Section 2: tell us about the ‘heritage’; tell us the
listing, why the church is important, the denomination
etc.
You should also tell us if the church is ‘at risk’
We have three aims which are to:
Section 3: this is where you will tell us what the
project will do.
You are making your case for HLF investment! This will
include describing structural repairs and any other capital
work (like upgrading your heating) along with community
activities, like running a heritage-themed event.
Why do you need Lottery money? Explain the situation –
such as why parts of the church cannot be used.
Why is this solution the right one for your church? If you
want new facilities, you will have to give us a reason why.
Your bid will be stronger if you can evidence that this will
help to bring more people into the church.
We have three aims which are to:
Section 4: this is where you will tell us what the
project will achieve.
This is all about the difference your project will make.
Use our outcomes as a starting point!
Tell us about the structural repairs and what the building
will be like afterwards. The difference might be that the
church is water-tight, the interior has been improved
and that an area of the church can be now used again.
New toilets will help more people, beyond the
congregation, use the church for school visits, concerts
and events throughout the year.
We have three aims which are to:
Section 4: this is where you will tell us what the
project will achieve.
Tell us what more you can do because of our funding.
Producing a child’s guide to the church will mean the
local school will visit more often and local children will
understand their heritage better.
Upgrading the heating means the church can be used,
outside of worship, for a wider range of events and
activities.
This will help to increase visitors; who will learn more
about the history of the church through the new
displays.
We have three aims which are to:
We have three aims which are to:
Section 5: how are you going to manage the
project?
Is the project timetable realistic?
Does the project team have experience? Is the project
lead suitably qualified in conservation?
In the first-round application form, this is where you tell
us, in detail, about what you will do in the development
phase.
You also have to tell us about risks to the project and
what you will do to help manage those risks.
We have three aims which are to:
Section 6: after the project ends…
Tell us how you will maintain the benefits of the project
after the grant ends. Will you have to meet any
additional running costs (perhaps generated by new
facilities) and if so, how will you meet them?
Are there any long-term risks? And if so, what will you
do to help manage this?
We want you to evaluate your project. You can describe
your plans for evaluation in this section.
We have three aims which are to:
Section 7: your project’s costs!
7a – 7c is for the development phase. We want detailed
information on this at first-round!
7d – 7j is all about the project, including the capital
work, such as roof repair, upgrading heating etc. and
Costs for community activity, such heritage displays,
open days, a new guide book etc.
Remember, costs for 7d – 7j should be in outline at first-
round and detailed at second-round.
We expect all applicants to apply to the Listed Places of
Worship Grants Scheme to reclaim VAT.
We have three aims which are to:
Section 8: additional information
We collect information on age ranges, ethnicity etc. – it
is not part if the assessment process.
The declaration – by sending us this you agree to our
terms and conditions.
Section 9: supporting documents.
Send all the information as listed in both application
form and the guidance.
If you do not send everything, we may not be able to
accept your bid.
important things
to think about
Plan your faculty! This will be required for your
second-round bid and most likely, any ‘new’ work
you ask us to fund…
make sure your first-round bid has a detailed
description of the ‘development phase’, including a
timetable, costs and briefs for work to be funded…
If you are including any new work, such as a new
toilet or kitchen, will you need planning permission?
things to think about…
For any goods or services of
£10k to £50k, you must get
three quotes, any cost over
£50k must be tendered.
This will include your
architect.
If you have recently procured
your architect, and that
process was in-line with ours,
you should not have to
procure them again.
procurement…
We want to see a letter of support highlighting:
-  why there is a need for HLF funding;
-  whether there is support of the congregation’s
continued use of the building;
-  issues that might affect the place of worship,
such as pastoral reorganisation;
-  how the project meets a need or opportunity.
the role of the Arch-Deacon in
the application process
If my bid is unsuccessful, can I apply again?
Yes…
If I have received funding before from HLF, can I
apply again?
Yes… but, we won’t fund a project we have funded
before.
Is English Heritage involved with this grant
programme?
Yes… they will provide us with some technical
advice during assessment.
Tea Break
Helen Greer
Development Officer
Heritage Lottery Fund
Sharing Heritage
Grant requests of £3,000 to £10,000
First World War: then and now
Grant requests of £3,000 to £10,000
Our Heritage
Grant requests of £10,000 to £100,000
Young Roots
Grant requests of £10,000 to £50,000
Heritage Grants
Grant requests of £100,000 +
Funding Programmes
Other HLF programmes:
Parks for People
Landscape Partnership Scheme
Townscape Heritage
Heritage Enterprise
Grants for Places of Worship
Catalyst
Start-up Grants
Transition Funding
•  New small grants programme
•  No application deadline
•  Decision in 8 weeks
•  Short application form
•  For not-for-profit groups wishing
to explore, share and celebrate
their heritage
•  Must meet one outcome for
people
Sharing Heritage
Grants of £3,000 to £10,000
St Peter’s Church, Ealing
Grant of £8,750
•  For communities to explore,
conserve and share their First
World War heritage;
•  No application deadline
•  Decision in 8 weeks
•  Short application form
•  For projects which benefit all
ages
•  Must meet one outcome for
people
First World War: then and now
Grants of £3,000 to £10,000
St Michael’s Church
Grant of £10,000
Our Heritage
Grants of £10,000 to £100,000
•  No application deadline
•  Decision in 8 weeks
•  One single-round application
•  Applications meet 2 outcomes
(one for heritage and one for
people)
Crayford Town Archive
Grant of £39,500
Plaistow Bells
Grant of £40,800
St Mary Magdalene
Grant of £50,000
Hanworth Park Preservation Trust
Grant of £77,400
§  Grants of £10,000 to £50,000, for up to
2 years
§  Delivered through partnerships of
heritage and youth organisations
§  Young people should learn about
heritage and gain new skills or
opportunituies
§  Young people should lead activities
and share their learning with others
§ Same short process as Our Heritage
Young Roots
Projects delivered by 11–25 year olds
Sakoba Dance for All
in partnership with
Kingston College
Grant of £24,900
Explored the life of Senegal-
born Cesar Picton who is
buried in All Saints Church,
Kingson
Research sessions
Visits
Exhibitions
Performances
Heritage Grants
•  Grants of over £100,000
•  For heritage of regional
or national importance
•  Two round application
process
•  3 months assessment at
each round
•  Development funding
and mentoring support
available
All Saints Kingston
Grant of £899,000
Organs
What difference will your
project make for
heritage?
With HLF investment, heritage will be:
•  Better managed
•  In better condition
•  Better interpreted and explained
•  Identified and/or recorded
With HLF investment, people will
have:
•  Learnt about heritage*
•  Developed skills
•  Changed their attitudes and/or
behaviour
•  Had an enjoyable experience
•  Volunteered time
*weighted outcome
What difference will your project make for people?
With HLF investment:
•  Environmental impacts will be
reduced
•  More people and a wider range
of people will have engaged
with heritage
•  Organisations will be more
resilient
•  Local economies will be
boosted
•  Local areas/communities will
be a better place to live, work
or visit
What difference will your project make for communities?
HLF project enquiry service
•  Initial heritage idea
•  Read HLF’s guidance
notes, case studies,
•  Submit a project enquiry
form online at
www.hlf.org.uk
•  Get a written response
within10 working days
•  Grant surgery /
information session
•  Develop idea
•  Apply
Contact Us
London
Michael Murray
020 7591 6183 michaelm@hlf.org.uk
Helen Greer
020 7591 6174 helen.greer@hlf.org.uk
Norma Pearson
020 7591 6190 normap@hlf.org.uk
GPOW East London 24.9.13

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GPOW East London 24.9.13

  • 2. HLF Grants and Churches •  Welcome from the Archdeacon •  Grants for Places of Worship with Michael Murray •  Questions •  Break •  Other HLF with Helen Greer •  Questions
  • 3. Heritage Lottery Fund 24 September 2013
  • 4. support for places of worship: developing a project for HLF funding Michael Murray Development Manager, London Heritage Lottery Fund
  • 5. •  Look in detail at our repair-focused grant •  Information on our other grant programmes and •  How HLF can help you Overview …
  • 8. Our places of worship have played, and continue to play, an important role in our community life. Across the London we have given more than £15 m to places of worship for urgent repairs, more if you include major restorations. St Martins-in-the Field £15m
  • 9. urgent structural repairs are the priority… you can apply up for a grant between £10,000 and £250,000 there will be four deadlines per year open to all listed grades we can fund up to 95% key points on Grants for Places of Worship Laxfield Church, Suffolk , £74,000
  • 10. projects must also encourage wider public access… we can also fund/ contribute toward new facilities that make the building more usable… this programme is now open for applications! And…
  • 11. We want applicants to focus on the ‘outcomes’ of the project. The outcomes are the difference you will make with Lottery money. To help applicants, we have created a menu of 14 outcomes under the headings of heritage, people and communities. Outcomes Christ Church Spitalfields £6m
  • 12. Lots of funders talk about outcomes and outputs. An output is essentially something you do or create; an outcome is the difference you make. So, an output may be a new interpretation board for your church, the outcome is that people can now learn about heritage. What is the difference between an outcome and an output?
  • 13. From our list of 14 outcomes, there are two minimum outcomes which a GPoW application must achieve. They are: -  heritage in a better condition (weighted); and -  more people, and a wider range of people, will have engaged with heritage outcomes for Grants for Places of Worship (GPoW for short)
  • 14. We have three aims which are to: heritage in a better condition
  • 16. Our priority is to support structural repairs urgently required within the next two years.. You will need to supply your most recent quinquennial report with your application, to provide evidence to us that the work which needs funding is structural and urgent… If your quinquennial report is more than three years old, you should, in addition, provide a supplementary report to help demonstrate the urgency to us. heritage in a better condition…
  • 17. As part of a project, you can ask us to support new facilities to help make the church more usable for the wider community. This could be… -  new facilities, such as a kitchen or toilet -  upgrading your heating and lighting -  work required to make it easier to carry out maintenance This aspect of the grant is not mandatory; if you include costs, they should be no more than 15% of the overall project costs. heritage in a better condition…
  • 18. We have three aims which are to: a note about re-leading…
  • 19. more people and a wider range of people will have engaged with heritage
  • 20. more people and a wider range of people will have engaged with heritage remember, the emphasis on this grant is on urgent repair so your ‘people’ activities should be -  proportionate to your church and your community -  build on your existing resources -  help you to offer more to local people People activities should be new and project specific. Make sure you include costs for them in your bid!
  • 21. what sort of ‘people’ activities can be funded?
  • 22. Think about new displays and banners, or perhaps a new guidebook or a child’s guide to the church; what about running a series of talks about the history of the church? Or special open days when you can see the conservation work taking place; we can support training for new and existing volunteers; this could include bat monitoring, conservation skills and learning how to run a website, maintenance management; asking local young people to record the restoration work.
  • 24. what we won’t fund under this scheme work to fixtures and fittings no maintenance or minor repairs reconstruction of lost parts of the building restoring and conserving bells, clocks, wall paintings and organs etc. St Peter’s Church, Ipswich , £772,000
  • 25. a summary of how to apply
  • 26. Send in a Project Enquiry Form to get advice from us before you start work on a bid. This is a great way of getting feedback on a project proposal before applying. We can give you advice, especially on the people activities. We aim to respond to all submitted project enquiry forms within 10 working days. Do a project enquiry form!
  • 27. outline proposals and costs that tell us who the project will involve, and the sort of people activities you are planning; outline of repair work, including costs, and any other capital to RIBA stage B; outline information about how the project will deliver against HLF outcomes; and detailed information about the development phase, costs and timeframe for the work to be funded. Submit a first round application
  • 28. This can last up to 12 months. You can use this phase to plan your second round bid. As part of your first-round bid you will have described, in detail, what you want to do and how much it will cost. Such as: -  accurately pricing up your repair work and any other capital work; -  undertake specialist surveys (a bat survey, opening up works, an access audit); -  plan your people activities. The development phase…
  • 29. detailed proposals; an activity statement that covers who you will engage with, what you will do and how much it will cost; detailed plans and proposals for repair. Architectural work to RIBA H; detailed costs; detailed information about how the project will deliver against HLF outcomes; and detailed information about how you will maintain the project after it ends, including how you will evaluate the scheme. Submit a second-round submission
  • 30. We have three aims which are to: The application form…
  • 31. We have three aims which are to: The application form comes in 9 sections… Section 1: name, address, what sort of organisation you are eg: PCC, charity or a trust etc. Section 2: tell us about the ‘heritage’; tell us the listing, why the church is important, the denomination etc. You should also tell us if the church is ‘at risk’
  • 32. We have three aims which are to: Section 3: this is where you will tell us what the project will do. You are making your case for HLF investment! This will include describing structural repairs and any other capital work (like upgrading your heating) along with community activities, like running a heritage-themed event. Why do you need Lottery money? Explain the situation – such as why parts of the church cannot be used. Why is this solution the right one for your church? If you want new facilities, you will have to give us a reason why. Your bid will be stronger if you can evidence that this will help to bring more people into the church.
  • 33. We have three aims which are to: Section 4: this is where you will tell us what the project will achieve. This is all about the difference your project will make. Use our outcomes as a starting point! Tell us about the structural repairs and what the building will be like afterwards. The difference might be that the church is water-tight, the interior has been improved and that an area of the church can be now used again. New toilets will help more people, beyond the congregation, use the church for school visits, concerts and events throughout the year.
  • 34. We have three aims which are to: Section 4: this is where you will tell us what the project will achieve. Tell us what more you can do because of our funding. Producing a child’s guide to the church will mean the local school will visit more often and local children will understand their heritage better. Upgrading the heating means the church can be used, outside of worship, for a wider range of events and activities. This will help to increase visitors; who will learn more about the history of the church through the new displays.
  • 35. We have three aims which are to:
  • 36. We have three aims which are to: Section 5: how are you going to manage the project? Is the project timetable realistic? Does the project team have experience? Is the project lead suitably qualified in conservation? In the first-round application form, this is where you tell us, in detail, about what you will do in the development phase. You also have to tell us about risks to the project and what you will do to help manage those risks.
  • 37. We have three aims which are to: Section 6: after the project ends… Tell us how you will maintain the benefits of the project after the grant ends. Will you have to meet any additional running costs (perhaps generated by new facilities) and if so, how will you meet them? Are there any long-term risks? And if so, what will you do to help manage this? We want you to evaluate your project. You can describe your plans for evaluation in this section.
  • 38. We have three aims which are to: Section 7: your project’s costs! 7a – 7c is for the development phase. We want detailed information on this at first-round! 7d – 7j is all about the project, including the capital work, such as roof repair, upgrading heating etc. and Costs for community activity, such heritage displays, open days, a new guide book etc. Remember, costs for 7d – 7j should be in outline at first- round and detailed at second-round. We expect all applicants to apply to the Listed Places of Worship Grants Scheme to reclaim VAT.
  • 39. We have three aims which are to: Section 8: additional information We collect information on age ranges, ethnicity etc. – it is not part if the assessment process. The declaration – by sending us this you agree to our terms and conditions. Section 9: supporting documents. Send all the information as listed in both application form and the guidance. If you do not send everything, we may not be able to accept your bid.
  • 41. Plan your faculty! This will be required for your second-round bid and most likely, any ‘new’ work you ask us to fund… make sure your first-round bid has a detailed description of the ‘development phase’, including a timetable, costs and briefs for work to be funded… If you are including any new work, such as a new toilet or kitchen, will you need planning permission? things to think about…
  • 42. For any goods or services of £10k to £50k, you must get three quotes, any cost over £50k must be tendered. This will include your architect. If you have recently procured your architect, and that process was in-line with ours, you should not have to procure them again. procurement…
  • 43. We want to see a letter of support highlighting: -  why there is a need for HLF funding; -  whether there is support of the congregation’s continued use of the building; -  issues that might affect the place of worship, such as pastoral reorganisation; -  how the project meets a need or opportunity. the role of the Arch-Deacon in the application process
  • 44. If my bid is unsuccessful, can I apply again? Yes… If I have received funding before from HLF, can I apply again? Yes… but, we won’t fund a project we have funded before. Is English Heritage involved with this grant programme? Yes… they will provide us with some technical advice during assessment.
  • 47. Sharing Heritage Grant requests of £3,000 to £10,000 First World War: then and now Grant requests of £3,000 to £10,000 Our Heritage Grant requests of £10,000 to £100,000 Young Roots Grant requests of £10,000 to £50,000 Heritage Grants Grant requests of £100,000 + Funding Programmes
  • 48. Other HLF programmes: Parks for People Landscape Partnership Scheme Townscape Heritage Heritage Enterprise Grants for Places of Worship Catalyst Start-up Grants Transition Funding
  • 49. •  New small grants programme •  No application deadline •  Decision in 8 weeks •  Short application form •  For not-for-profit groups wishing to explore, share and celebrate their heritage •  Must meet one outcome for people Sharing Heritage Grants of £3,000 to £10,000
  • 50. St Peter’s Church, Ealing Grant of £8,750
  • 51. •  For communities to explore, conserve and share their First World War heritage; •  No application deadline •  Decision in 8 weeks •  Short application form •  For projects which benefit all ages •  Must meet one outcome for people First World War: then and now Grants of £3,000 to £10,000
  • 53. Our Heritage Grants of £10,000 to £100,000 •  No application deadline •  Decision in 8 weeks •  One single-round application •  Applications meet 2 outcomes (one for heritage and one for people)
  • 56. St Mary Magdalene Grant of £50,000
  • 57. Hanworth Park Preservation Trust Grant of £77,400
  • 58. §  Grants of £10,000 to £50,000, for up to 2 years §  Delivered through partnerships of heritage and youth organisations §  Young people should learn about heritage and gain new skills or opportunituies §  Young people should lead activities and share their learning with others § Same short process as Our Heritage Young Roots Projects delivered by 11–25 year olds
  • 59. Sakoba Dance for All in partnership with Kingston College Grant of £24,900 Explored the life of Senegal- born Cesar Picton who is buried in All Saints Church, Kingson Research sessions Visits Exhibitions Performances
  • 60. Heritage Grants •  Grants of over £100,000 •  For heritage of regional or national importance •  Two round application process •  3 months assessment at each round •  Development funding and mentoring support available
  • 63. What difference will your project make for heritage? With HLF investment, heritage will be: •  Better managed •  In better condition •  Better interpreted and explained •  Identified and/or recorded
  • 64. With HLF investment, people will have: •  Learnt about heritage* •  Developed skills •  Changed their attitudes and/or behaviour •  Had an enjoyable experience •  Volunteered time *weighted outcome What difference will your project make for people?
  • 65. With HLF investment: •  Environmental impacts will be reduced •  More people and a wider range of people will have engaged with heritage •  Organisations will be more resilient •  Local economies will be boosted •  Local areas/communities will be a better place to live, work or visit What difference will your project make for communities?
  • 66. HLF project enquiry service •  Initial heritage idea •  Read HLF’s guidance notes, case studies, •  Submit a project enquiry form online at www.hlf.org.uk •  Get a written response within10 working days •  Grant surgery / information session •  Develop idea •  Apply
  • 67. Contact Us London Michael Murray 020 7591 6183 michaelm@hlf.org.uk Helen Greer 020 7591 6174 helen.greer@hlf.org.uk Norma Pearson 020 7591 6190 normap@hlf.org.uk