TheParchi provides paperless, contactless and digital mechanism for proof of delivery and record keeping of Goods delivered, received, sold and bought. This guide will help to understand the functionalities of SENDER-RECEIVER panel for sending & receiving delivery challans

1. What is Theparchi.com

2. TheParchi provides paperless, contactless and digital
mechanism for proof of delivery and record keeping
of Goods delivered, received, sold and bought.
It completely removes hassel of paper records and
mannual calculation error.

3. This section of Delivery Challan & Tax Invoice is
divided into 4 different segment
SENDER - RECEIVER SELLER - BUYER
How it Works
Based of your business structure & requirement
select the features you need to use of Theparchi

4. Check“YES”for all the features you wish to use
www.theparchi.com
Register & select features
Register & select features
Once registered you will get options of selecting these features. As per your
business requirements select features.

5. SENDER - RECEIVER
Sender & Receiver
SENDER
RECEIVER
One who sends his Goods outside his business premise for some
job work on returnable basis, purpose of sending Goods out to another business
or Individual is not sale.
E.g. 1- Hotels sends there Linens to Dry cleaning unit, all sent Linens are supposed to be
returned to Hotels post the cleaning process
E.g. 2- Garment manufacturer sends unstitcheded garments for embroidery work to
other business setup for embroidery, post embroidery products has to be returned to
Garment manufacturer.
One who receives Goods from sender and return back once the required
process is done.
E.g. 1- Dry Cleaning unit is Receiver in this business mode
E.g. 2- Embroidery unit is Receiver here

6. Sender & Receiver
Click on SENDER panel.
Sender & Receiver panel are
interconnected.
Enter into Sender panel to start
making delivery challans for
Goods you dispatch to
other party(Receiver)
Sendrer can send challan to Receiver
Receiver can send return challan
to Sender only

7. Profile Update
Click on Profile icon
to update profile
details
In the profile section one unique“User code”
is assigned to all users
Click on Add Receiver
This unique“User code”of other user will be used for
adding them as your receiver.

8. Add Receiver
If your Receiver is also a THEPARCHI user asks for the
User code to add them as your Receiver
If not then add all the details like name, phone, email
address etc of Receiver mannually

9. Challan Series Number
After adding Receiver click on“CHALLAN SERIES NO.”
“CHALLAN SERIES NO.”is a prefix used before challan
number starting from 001.
Enter any prefix/series number.
Select validity period of this series number, by default
this is valid for current financial year.

10. Create Challan
Click on choose Receiver--Enter Goods details --Save
Click on Sender Dashboard to view challan

11. Edit or Send challan
Click on SENT CHALLAN
From the list of all sent challans, click“select”
View: to check made challan
Modify: to change details if required
Send: to mail challan to Receiver and same will
reflect in their RECEIVER panel if they are
using Theparchi

12. Receiver Panel
Click on Received Challans to view list of all received challans.
A Receiver can only send challan(return challan) to Sender
A Receiver can not add Sender
A Receiver can add“Challan Series No.”for making return challan

13. Receiver Panel
For received challan, under action click:
Accept: to give confirmation of
acceptance to Sender
Reject: if some correction is required in
challan or you you wish to deny
accpetance of Goods & Challan.
View: to check details
For Rejected Challan: Sender will receive notification & sender can modify and send again correct Challan.

14. Sender Panel
Additional Features
CHECK BALANCE
CHALLAN DESIGNS
DELETED CHALLAN
EXPORT
DETAILED VIEW
This provided data of all sent articles & received articles with filter options like receiver
& date. To do monthly reconcilation this feature can be used
This feature provides options of adding upto 4 more columns in challan in addition to
available columns headings. Available heading are not mandatory and can be left
blank if not required
For better control on records once made a challan can not be deleted. But it can
be moved to Deleted challan section.
To export data of sent challan in .csv format
This feature can be used to view article wise details of all sent challans
BULK CHALLAN For making one challan with multiple products or making multiple challan to multiple
receivers.Multiple row data can be added through excel sheet & in single click one
challan with many entries or many challans with multiple entries can be made.

15. Receiver Panel
Additional Features
EXPORT
DETAILED VIEW
To export data of received challan in .csv format
This feature can be used to view article wise details of all received challans
AUTO-FILL While making return challan once clicked on input field of articles, a dropdown of all
received Goods details will appear. User can select these articles to make return challan.

16. www.theparchi.com