Presentation made at National Workshop on Integrated District Planning at BISAG, Gandhinagar, Gujarat by Ministry of Panchayati Raj, Government of India on 26 sept 2014. Covers the dilemmas and choices to be made to enable better use of GIS and ICT tools to enable local self governments to make efficient use of Government plan funds to achieve social development.

1. Integrated District Planning
Field Issues and Trends
Nagarajan M. IAS
District Development Officer
Sabarkantha-Himatnagar
Ddo-sab@gujarat.gov.in

2. Field Reality
Government of
India
State Government
2
District Level
Taluka
Village
Problem Area

3. MOBILE INSPECTION SYSTEM FOR
RURAL DEVELOPMENT WORKS
Inspection of MGNREGA, TSC Toilets, IAY
Awas, BNRGSK, BRGF works & Health
Facility using latest technology and user
friendly m-governance tools
3

4. Tribal Taluka
District Sabarkantha &Arvalli - Gujarat4
4

5. Facts About Sabarkantha District Panchayat
Geographical
Location
73.39 East (Longitude)
23.03 North (Latitude)
Temperature
40.5 C (Max.)
9.04 C (Min.)
Average Rain fall 750mm
Rivers Hathmati,Sabarmati,Khari,Meshwo,Vatrak,Mazum,Harnav
Area 739012 Hectare
Cultivable Area 456832 Hectare
Irrigated Area 230370 Hectare
Panchayat 742
Revenue Villages 1372
Tribal Taluka Khedbrahma, Vijaynagar, Meghraj, Bhiloda, Poshina
Literacy Rate 76.6%
Seismic Zone Zone III
5

6. Sabarkantha District Panchayat Profile
Description 2011
Actual Population 24,27,346
Population Growth 16.56%
Proportion to
Gujarat Population
4.02%
5 Tribal Taluka
BRGF District
High Priority District-Health
Density/km2 328
Average Literacy 76.6%
Sex Ratio 950
Sex Ratio(0-6) 899 6

7. The idea
• To use latest technology to eliminate
delays and errors in inspection and
monitoring
• To use Tablet device to capture field work/
inspection report
• To use pervasive cellular network to send
reports directly to district from the field.
• Minimum human intervention reduces the
chances of mistakes and provides valid and
reliable data.
7

8. Administrative Authority
at Taluka & District Level
Concept
Work 1 – Awas
8
Work 2 – Toilet Work 3 – MGNREGA Work Any Other Work…

9. Process Flow
internet
Server database
Access Reports
from anywhere
GSM/ GPRS
Field inspection officer with Tab
having Pre installed software
Instant Report in
your inbox.
9

10. Key Features of System
1. Inspection through tab (mobile device), highly
adaptive for all.
2. Capture the work stage details, Images and
Videos of work with other relevant data
3. Geo-tagging of work at various stage with GPS
coordinates.
4. Inspection order can be generated through system
which is mailed automatically to Inspecting officer
and Ordering authority.
10

11. Key Features of System
5. Inspection report can be completed
even without any mobile network coverage
6. Inspection reports can be sent
immediately through GPRS connectivity
7. Reports are generated & emailed automatically
to all concern officer in pdf format.
8. Inspection report’s GPS Co-ordinate is
linked with map and it shows the location
on the map.
11

12. Outcome of Mobile Inspection in all
type of Works
1. Ground Truthing & Up to date information of all
development works executed/under- execution in all
13 blocks.
2. Online monitoring of progress of all development
works
3. Avoid duplicity of work by mapping of GPS
locations and analysis
4. Control the Quality of work by analysis of Videos
and Photos.
12

13. Outcome of Mobile Inspection in all
type of works
5. Facility for various type of reports i.e. work wise,
stage wise, village wise etc.
6. Instant report and it’s comparison with previous
report enables us to know progress or delay in
development works.
7. Auto Geo tagging of all development works ensures
reliability in execution and inspection of
development work.
13

14. Outcome of survey and inspection
of spill over houses of IAY
1. Up to date information of progress of Houses.
2. Monitoring of payments distributed to beneficiary
A. Awas completed but installment pending
B. Advance installment given but awas is
not yet started
C. Installment given but awas not completed
upto respective stage.
3. Toilet Availability Details
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15. Outcome of survey and inspection
of spill over houses of IAY
4. Year wise sanctioned works reports.
5. Stage wise report of all works
6. Instant Reports and their Comparison
7. Geo tagging of all works using GPS
Coordinates
8. Captures photo of works progress status,
beneficiary and beneficiary photo id.
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16. Work flow
Ordering Authority
Generates
and send
order of
inspection
By Email &
SMS
Uploaded to
cloud server
using Data
Connectivity
Inspecting Authority inspects
and sends
report
16

17. New Work registration
17

18. Online Inspection Order Generation
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19. Inspection order email & SMS automatically
19

20. Equipments provided -Tab, Internet, Software, App etc.
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21. Mobile Inspection App flow……
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22. Mobile Inspection App flow……(contd)
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23. Mobile Inspection App flow……(contd)
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24. Mobile Inspection App flow……(contd)
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25. Mobile Inspection App flow……(contd)
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26. Report
View
26

27. Detailed
Individual
Report
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28. PDF
Report
View
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29. Dashboard
View
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30. Other Spin Off Benefits
1. Automated report generation & e-mailing of individual
inspection reports and statements to authorities.
2. Google Map view of all Inspected Work.
3. Various Statistical reports as per user requirement
4. Charting facility with KPI Dashboards
5. Data can be used for planning of works – GIS based
planning, Spatial analysis, Village Development planning
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31. •Automated report
generation & e-mailing
of individual
inspection
•Can be viewed
online anytime,
anywhere
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32. Map View
Report shows
Individual
works location
on Google
Map with
status
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33. Government Process Re-Engineering
• The picture of photo id of the beneficiary is
taken and cross verified with the id card
number entered in the report.
• The reports are printed, reviewed
authorised and kept in the payment file of
the work. 100% of all payments made only
after mobile inspection since 01 jan 2014.
• Works sanctioned by other authorities but
implemented through Taluka Panchayat
are also covered now.
33

34. Total Development Spend
34
Approx. Per year, across 13 Blocks

35. Total Inspections as on 22/08/2014 ………… 21049
Taluka wise details
Taluka No. of
Inspection
Modasa 1205
Bhiloda 3081
Taluka No. of
Inspection
Himatnagar 2876
Khedbrahma 3875
Prantij 1923
Dhansura 1053
Malpur 1538
Bayad 1476
Meghraj 1996
Total 10349
Talod 1418
Vadali 163
Idar 142
Vijaynagar 203
Total 10700

36. Total Inspections as on 22/08/2014 …………21049
Work wise details
Name of Work No. of Inspection
Toilet (NBA) 3179
Awas (IAY) 13116
Awas (SAY) 112
C.C. Road 562
MNREGA Work 549
Other (BRGF) works 916
BNRGSK 62
Kacha Makan 2553
Total 21049

37. Total Inspections of spill over IAY houses……12149
Taluka No. of
Inspection
Modasa 356
Bhiloda 2434
Taluka No. of
Inspection
Himatnagar 1215
Khedbrahma 3285
Prantij 428
Dhansura 9
Malpur 1369
Bayad 741
Meghraj 1495
Total 6404
Talod 598
Vadali 131
Idar 28
Vijaynagar 60
Total 5745

38. Total Survey of Kacha Makan as on 22/08/2014…
Taluka No. of Survey
Meghraj 354
Dhansura 502
Prantij 796
Talod 323
Bayad 285
Khedbrahma 172
Himatnagar 121
Total 2553

39. Open Access to data
for public at:
www.dfs.skdp.in/visit
Good Governance
39

40. Project Management Life-Cycle
Proposal Preliminary
Sanction
Technical
Sanction
Administrative
Sanction
Work
order
Work
Progress/
Inspection
Currently
Mobile
Inspection
Covers this
part
Pre
Completion
Certificate
Interim
Payment
Final
Payment
Mid
Post
40

41. Future Plans
• Connecting Planning and Implementation
seamlessly
• Publish Open Data in Data.Gov.in
• Linking benefits to Citizens across
departments
• Integrating Works implementation, Public
service delivery, Planning and reporting.
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42. SKOCH Platinum Award Winner
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43. Some pointers
• Create a Planning – Implementation Feedback
loop. Planning
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Implementation

44. Some pointers…..
• Think and work with the Districts
• Access is preferable than Data
– Think Webservice, APIS (Json, Geo json)
– Is the Central or State Government willing to take or
give data to/from the Districts.
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45. Some pointers…..
New sources for
Geo Data -
UAV/Drones
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46. Some pointers…..
• Decentralized planning needs a decentralized
mindset.
• Create a Technocrat – Bureaucrat – People Nexus
• Reporting and MIS takes precendence over enabling
workflow. Can we change it.
• Empower the workflow and data comes by default.
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47. Some pointers…..
• Moving from RTI - Proactive Disclosure -
Open Data – Big Data
• No District Data in Data.Gov.in portal
• Working more with Statistics than Data
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48. Some pointers…..
• ICDS – Child weight tracking, attendance
• ASHA – Service delivery and quality
• PHC – OPD Monitoring, stock and lab
workflow
• How to get data of these activities?
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49. Some pointers…..
• Which is the basic database of citizen –
Aadhar, NPR, MCTS, Voter Data, FPS Data
• What is final geo standard or code for
administrative area.
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50. THANK YOU
50
M. Nagarajan, IAS
District Development Officer
Himatnagar - Sabarkantha, Gujarat
Email: ddo-sab@gujarat.gov.in