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What the DCC can do for you?


                                        Marieke Guy
                                  Digital Curation Centre
                                    m.guy@ukoln.ac.uk
                This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 2.5 UK: Scotland License. To view a copy of
                this license, visit http://creativecommons.org/licenses/by-nc-sa/2.5/scotland/ ; or, (b) send a letter to Creative Commons, 543 Howard   Funded by:
                Street, 5th Floor, San Francisco, California, 94105, USA.



DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
Data Management Strategy
 Five components:

 •Policy
 •Advocacy
 •Planning
 •Tools
 •Training



DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
Data Management Planning
• Data management planning is a growing
  requirement from funders, publishers
  and HEIs, in the UK and internationally
• Supportive of good research practice,
  according to RCUK
• A cross-cutting activity involving
  multiple stakeholder types (researchers,
  librarians, IT managers, support staff)


DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
Support offered by the DCC
                                                 Institutional
Assess                                         data catalogues
needs                Workflow
                    assessment                               Pilot RDM
                                                                tools
                                                                                Develop
     DAF & CARDIO                            DCC
      assessments                                                 Guidance      support
                                            support
                                             team                and training     and
                                                                                services
                                                             RDM policy
      Advocacy to senior                                    development
        management
                                            Customised Data
            Make the case                  Management Plans
                                                  …and support policy implementation
DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
Screen Shot 2012-05-03 at
                       11.14.00.png




DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
DCC Web site
• Definitions of digital curation, glossary, reasons why to
  curate, FAQs etc.
• History of DCC, staff etc.
• News, blog
• Events
• Resources
• Training
• Project work
• Institutional Engagements
• Tools catalogue
DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
DCC Events
•   Roadshows
•   International Digital Curation Conference (IDCC)
•   Research Data Management Forum (RDMF)
•   Workshops and training
•   Presentations at external events




DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
DCC Resources
•   Briefing Papers, How-to Guides
•   Curation Reference Manual, Curation Lifecycle Model
•   Policy and legal
•   Data Management Plans
•   Case studies
•   Repository audit and assessment
•   Standards
•   Publications and presentations
•   Curation journals, Informatics research
DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
DCC Tools




DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
Four DCC
 Tools




DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
DCC Tools: DAF
• What are the characteristics of research data assets?
   – Number?
   – Scale?
   – Complexity?
   – Dependencies?
   – Liabilities?           www.data-audit.eu
• Why do researchers act the way they do with
  respect to data?
• What do they need to do research?
DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
DCC Tools: CARDIO
 Collaborative Assessment of Research Data Infrastructures & Objectives

 An online tool for departments or research groups to
 identify and communicate their current data management
 capabilities and identify options for enhancement using a
 dedicated knowledge base.

 CARDIO emphasises a collaborative, consensus-driven
 approach, and enables benchmarking with other groups and
 institutions.

 http://cardio.dcc.ac.uk/
DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
DCC Tools: CARDIO
• How well does an institution (or department, School,
  etc.) manage its data?
• Depends on:
   – Finances
   – Technology
   – Policy management
   – Organisational will
• Demands acknowledgement of multiple
  perspectives
DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
DCC Tools: DMP Online
• The DCC's web-based data management planning tool
• Plans can be built and edited to reflect the
  requirements of the major UK funders
• Contains guidance and links to resources for
  researchers and data professionals.

www.dcc.ac.uk/dmponline




DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
DCC Tools: DRAMBORA
• DRAMBORA is an audit methodology and tool for
  identifying and planning for the management of risks
• These risks may threaten the availability and/or
  usability of content in a digital repository or archive.

www.repositoryaudit.eu




DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
DCC Tools: DRAMBORA
       • A variety of risk factors, both internal and external,
         affect the management of digital research data
       • Risks can be tangible (fire/flood) or intangible
         (accidental data loss leading to reputational impact)
       • They may exist in isolation, or lead to other risks if
         not adequately managed




DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
Policy (i)
 The DCC has a number of guidance resources related to
 research data policy. We can guide institutions on their
 requirements to manage/share data, and offer practical
 steps to help them develop data policies by:

 -Providing templates and examples to demonstrate what
 aspects could be incorporated into a data policy;
 -Coordinating / contributing to meetings of relevant
 stakeholders to ensure all activities and perspectives are
 addressed;
 -Reviewing and feeding back on draft policies;
 -Assisting with communications to launch and implement
 the policy.
DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
Policy (ii)
 Benefits of developing a data policy:
 -Compliance with funder guidelines, e.g. the EPSRC
 expectation that HEIs have a RDM roadmap in place by May
 2012, and be fully compliant by May 2015;
 -Assuring the good conduct of research in line with
 Research Integrity guidelines (see RCUK & UKRIO docs);
 -Clarity for researchers and demonstrable institutional
 commitment for RDM;
 -The prestige of joining a small but growing group of
 leading institutions with a data policy:
 www.dcc.ac.uk/resources/policy-and-legal/institutional-
 data-policies
DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
Strategy (i)
 We offer a half-day workshop in which key stakeholders
 from an institution (e.g. librarians, senior IT staff,
 research administration, repository staff, researchers,
 etc) convene to discuss and develop an institutional
 strategy for RDM.
 Benefits:
 -Coherence across service providers and agreed direction
 for RDM services;
 -Ability to reference strategy /commitment to RDM (the
 University of Oxford policy may be a useful example of
 this - www.admin.ox.ac.uk/rdm);
 -A move towards more efficient management of data.
DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
Strategy (ii)
 Through practical breakout sessions, senior DCC staff can
 lead and mediate discussion to help the institution
 determine its priorities and define practical next steps.

 These might include the development of infrastructure
 (e.g. data repositories), new services (e.g. DMP support),
 policy development, improved guidance or data
 management training provision.

 Suggested actions will depend on gaps/areas for
 improvement as perceived by the institution.



DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
Training (i)
 We offer a variety of training courses:

 -DC101 introduction to data management
 -Tools of the Trade courses which give practical overviews
 and hands-on exercises using DCC tools
 -Train-the-Trainer, which equips information professionals
 to teach RDM courses.

 Generic training materials are available online, and
 hardcopy packs can be produced.



DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
Training (ii)
 The DCC can:

 -Run courses, tailoring content to institutional needs;
 -Assist in the development of online learning materials
 (screencasts, audio-synced slides);
 -Develop resources such as guidance documents, case
 studies and manuals.

 Key benefits of training provision are:

 -Improved data management capacity;
 -The opportunity to profile and raise awareness of
 institutional support services.
DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
Other services...
CARDIO                          Used at research group or department level to assess activity and
                                data management infrastructure and contribute to an institution-wide
                                view

Data Asset Framework            DAF is a structured mechanism used to identify what data exists and
                                understand how research data are being managed and shared

Customised DMP                  We can work with you to develop an institution-specific instance of
                                DMP Online for developing data management plans that fit funder
                                requirements before and after an award of grant

Policy development              We can assist in the development of institutional policy

Workflow assessment             Using tested methodologies we can analyse current research data
                                workflows

Training                        We can train people in the use of many of the above tools and in
                                generic skills such as data quality assessment

Costing                         We can assist with the development of costing and pricing for data
                                management services
Risk management                 Working with you to identify risks in current or planned research data
                                management practice, we will make recommendations on mitigation
                                and the elimination of those risks

Institutional data              We can recommend options for exposing metadata about your
                                research data via CRIS systems, repositories, or a mix of these
catalogues
DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
DCC Institutional
                                                      Engagements




DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
Recap: support offered by the DCC
                                                Institutional
Assess                                        data catalogues
needs               Workflow
                   assessment                                    Pilot RDM
                                                                    tools
                                                                                  Develop
     DAF & CARDIO                           DCC
      assessments                                                   Guidance      support
                                           support
                                            team                   and training     and
                                                                                  services
                                                                RDM policy
     Advocacy with senior                                      development
        management
                                           Customised Data
            Make the case                 Management Plans

                                                  …and
DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast   support policy implementation
Further Assistance
• Help desk: 0131 651 1239

• Email: info@dcc.ac.uk

• Web site: www.dcc.ac.uk




DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast

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What the DCC Can do for you

  • 1. What the DCC can do for you? Marieke Guy Digital Curation Centre m.guy@ukoln.ac.uk This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 2.5 UK: Scotland License. To view a copy of this license, visit http://creativecommons.org/licenses/by-nc-sa/2.5/scotland/ ; or, (b) send a letter to Creative Commons, 543 Howard Funded by: Street, 5th Floor, San Francisco, California, 94105, USA. DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 2. Data Management Strategy Five components: •Policy •Advocacy •Planning •Tools •Training DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 3. Data Management Planning • Data management planning is a growing requirement from funders, publishers and HEIs, in the UK and internationally • Supportive of good research practice, according to RCUK • A cross-cutting activity involving multiple stakeholder types (researchers, librarians, IT managers, support staff) DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 4. Support offered by the DCC Institutional Assess data catalogues needs Workflow assessment Pilot RDM tools Develop DAF & CARDIO DCC assessments Guidance support support team and training and services RDM policy Advocacy to senior development management Customised Data Make the case Management Plans …and support policy implementation DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 5. Screen Shot 2012-05-03 at 11.14.00.png DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 6. DCC Web site • Definitions of digital curation, glossary, reasons why to curate, FAQs etc. • History of DCC, staff etc. • News, blog • Events • Resources • Training • Project work • Institutional Engagements • Tools catalogue DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 7. DCC Events • Roadshows • International Digital Curation Conference (IDCC) • Research Data Management Forum (RDMF) • Workshops and training • Presentations at external events DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 8. DCC Resources • Briefing Papers, How-to Guides • Curation Reference Manual, Curation Lifecycle Model • Policy and legal • Data Management Plans • Case studies • Repository audit and assessment • Standards • Publications and presentations • Curation journals, Informatics research DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 9. DCC Tools DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 10. Four DCC Tools DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 11. DCC Tools: DAF • What are the characteristics of research data assets? – Number? – Scale? – Complexity? – Dependencies? – Liabilities? www.data-audit.eu • Why do researchers act the way they do with respect to data? • What do they need to do research? DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 12. DCC Tools: CARDIO Collaborative Assessment of Research Data Infrastructures & Objectives An online tool for departments or research groups to identify and communicate their current data management capabilities and identify options for enhancement using a dedicated knowledge base. CARDIO emphasises a collaborative, consensus-driven approach, and enables benchmarking with other groups and institutions. http://cardio.dcc.ac.uk/ DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 13. DCC Tools: CARDIO • How well does an institution (or department, School, etc.) manage its data? • Depends on: – Finances – Technology – Policy management – Organisational will • Demands acknowledgement of multiple perspectives DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 14. DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 15. DCC Tools: DMP Online • The DCC's web-based data management planning tool • Plans can be built and edited to reflect the requirements of the major UK funders • Contains guidance and links to resources for researchers and data professionals. www.dcc.ac.uk/dmponline DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 16. DCC Tools: DRAMBORA • DRAMBORA is an audit methodology and tool for identifying and planning for the management of risks • These risks may threaten the availability and/or usability of content in a digital repository or archive. www.repositoryaudit.eu DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 17. DCC Tools: DRAMBORA • A variety of risk factors, both internal and external, affect the management of digital research data • Risks can be tangible (fire/flood) or intangible (accidental data loss leading to reputational impact) • They may exist in isolation, or lead to other risks if not adequately managed DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 18. Policy (i) The DCC has a number of guidance resources related to research data policy. We can guide institutions on their requirements to manage/share data, and offer practical steps to help them develop data policies by: -Providing templates and examples to demonstrate what aspects could be incorporated into a data policy; -Coordinating / contributing to meetings of relevant stakeholders to ensure all activities and perspectives are addressed; -Reviewing and feeding back on draft policies; -Assisting with communications to launch and implement the policy. DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 19. Policy (ii) Benefits of developing a data policy: -Compliance with funder guidelines, e.g. the EPSRC expectation that HEIs have a RDM roadmap in place by May 2012, and be fully compliant by May 2015; -Assuring the good conduct of research in line with Research Integrity guidelines (see RCUK & UKRIO docs); -Clarity for researchers and demonstrable institutional commitment for RDM; -The prestige of joining a small but growing group of leading institutions with a data policy: www.dcc.ac.uk/resources/policy-and-legal/institutional- data-policies DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 20. Strategy (i) We offer a half-day workshop in which key stakeholders from an institution (e.g. librarians, senior IT staff, research administration, repository staff, researchers, etc) convene to discuss and develop an institutional strategy for RDM. Benefits: -Coherence across service providers and agreed direction for RDM services; -Ability to reference strategy /commitment to RDM (the University of Oxford policy may be a useful example of this - www.admin.ox.ac.uk/rdm); -A move towards more efficient management of data. DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 21. Strategy (ii) Through practical breakout sessions, senior DCC staff can lead and mediate discussion to help the institution determine its priorities and define practical next steps. These might include the development of infrastructure (e.g. data repositories), new services (e.g. DMP support), policy development, improved guidance or data management training provision. Suggested actions will depend on gaps/areas for improvement as perceived by the institution. DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 22. Training (i) We offer a variety of training courses: -DC101 introduction to data management -Tools of the Trade courses which give practical overviews and hands-on exercises using DCC tools -Train-the-Trainer, which equips information professionals to teach RDM courses. Generic training materials are available online, and hardcopy packs can be produced. DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 23. Training (ii) The DCC can: -Run courses, tailoring content to institutional needs; -Assist in the development of online learning materials (screencasts, audio-synced slides); -Develop resources such as guidance documents, case studies and manuals. Key benefits of training provision are: -Improved data management capacity; -The opportunity to profile and raise awareness of institutional support services. DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 24. Other services... CARDIO Used at research group or department level to assess activity and data management infrastructure and contribute to an institution-wide view Data Asset Framework DAF is a structured mechanism used to identify what data exists and understand how research data are being managed and shared Customised DMP We can work with you to develop an institution-specific instance of DMP Online for developing data management plans that fit funder requirements before and after an award of grant Policy development We can assist in the development of institutional policy Workflow assessment Using tested methodologies we can analyse current research data workflows Training We can train people in the use of many of the above tools and in generic skills such as data quality assessment Costing We can assist with the development of costing and pricing for data management services Risk management Working with you to identify risks in current or planned research data management practice, we will make recommendations on mitigation and the elimination of those risks Institutional data We can recommend options for exposing metadata about your research data via CRIS systems, repositories, or a mix of these catalogues DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 25. DCC Institutional Engagements DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast
  • 26. Recap: support offered by the DCC Institutional Assess data catalogues needs Workflow assessment Pilot RDM tools Develop DAF & CARDIO DCC assessments Guidance support support team and training and services RDM policy Advocacy with senior development management Customised Data Make the case Management Plans …and DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast support policy implementation
  • 27. Further Assistance • Help desk: 0131 651 1239 • Email: info@dcc.ac.uk • Web site: www.dcc.ac.uk DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast

Editor's Notes

  1. We’ll talk more about some of these shortly, but first we’ll give a snapshot of the current UK ‘scene’…
  2. We’ll talk more about some of these shortly, but first we’ll give a snapshot of the current UK ‘scene’…