A detailed description of planning a lions club installation ceremony.

1. http://www.free-powerpoint-templates-design.com
m nagaRAJU
Club Installation Guidelines
2021-2022
2022-2023

2. m nagaRAJU
 Express gratitude to the previous board
 Acknowledge community support
 Recognize extraordinary efforts of members
 Recognize long-time/charter members
 Recount club’s service successes
 Transfer authority to the new board
 Share club’s goals for the upcoming year
Why Installation?

3. m nagaRAJU
 Fix up Date, Time, Venue
 Confirm Installation Officer
+ Chief Guest, Induction Officer, Guests
of Honor
 Order Tea / High Tea / Meal
 Assign responsibilities
Programme chairperson, flag
invocation, introductions, MoC
Checklist - before

4. m nagaRAJU
Checklist - Invitation
 Date and time
 Location
 Guests
 Program
 Entertainment / Dress / Theme
 Cost and payment
 Menu
 RSVP

5. m nagaRAJU
 Prepare minute-to-minute agenda
 Send Invitations (to invitees & club members)
 Personally Invite guests
 Get latest bio-data of guests
 Invite the press / send press note
 Order programme banner / slide
 Arrange Photographer
Checklist - before

6. m nagaRAJU
 Display club banner & programme banner
 Position gong & gavel
 Receive and guide guests
 Place seats tag on the dais
 Attendance register
 Maintain decency and decorum
Checklist - during

7. m nagaRAJU
 Send ‘Thank You’ messages to guests
 Send Report
DG, RC, ZC, Lions Update and the Press
 Settle all Bills
 Submit Accounts in the next meeting
Checklist - after

8. m nagaRAJU
On the dais
 Club President (2021-2022) to preside
 Programme Chairperson
 Treasurer (2021-2022)
 Club Secretary (2021-2022)
 Zone Chairperson
 Region Chairperson
 Induction Officer
 Guests of Honor (DCT, DCS, VDGs etc)
 Installation Officer
 Chief Guest

9. m nagaRAJU
On the dais
1 2
4
6
8
9
7
5
3
Presiding Officer
Chief Guest

10. m nagaRAJU
Installation - Program
1. Entertainment
2. Invite dignitaries to dais
3. Calling the Meeting to Order
4. Flag Invocation
5. Code of Ethics/Prayer/Song/Lamp
6. Welcome by President
7. Annual Report by Secretary
8. Greetings by Lion Tamer or IPP
9. Appreciation Awards/Recognitions
10. Induction of New Members
11. Brief Message(s) by Guest(s) of Honor
12. Introduction of Installation Officer
13. Installation of New Officer Bearers
14. Acceptance Speech New President
15. Appointment of Club Committees
16. Announcements by New Secretary
17. Service Activities
18. Introduction of Chief Guest
19. Address by Chief Guest
20. Mementoes to Guests
21. Felicitations
22. Vote of Thanks – Prog. Chairperson
23. National Anthem
24. Programme Adjourns
25. Entertainment/Cultural Programme

11. Club Installation Guidelines - 1
nagaRAJU
Time Management
 Start and end on schedule
 Ideal maximum time 90 minutes
 Extra 30 minutes for induction
 30 minutes for entertainment, if any

12. Club Installation Guidelines - 2
nagaRAJU
Presiding officer:
 Rise and announce loudly and clearly
“I call this installation ceremony meeting of Lions Club
of - - - - - - - to order”
 Strike the gong with the gavel audibly
Calling the Meeting to Order

13. Club Installation Guidelines - 3
nagaRAJU
 Stand to attention
 Display national flag
 Flag invocation – avoid mistakes
 Preferably chorus, led by one
Flag Invocation & National Anthem

14. Club Installation Guidelines - 4
nagaRAJU
 Welcome guests
 Welcome visiting lions & non-lion guests
 Need not welcome club members
 Avoid report (that is Secretary’s job)
 Highlights of your experiences
Welcome Address

15. Club Installation Guidelines - 5
nagaRAJU
 Be comprehensive but be brief
 Consolidate category-wise
 Avoid dates, venues, needless details
 Be as brief as possible
Secretary’s Report

16. Club Installation Guidelines - 6
nagaRAJU
 Don’t address the guest being introduced
 Be brief and interesting
 Avoid reading out (keep notes)
 Not longer than 2 to 3 minutes
 Present the guest after introduction
Introductions

17. Club Installation Guidelines - 7
nagaRAJU
 Maintain order and decorum
 Organize space in front of the dais
 Late comers to sit at the back
 Avoid cross talk and distractions
Induction, Installation & Chief Guest’s Address

18. Club Installation Guidelines - 8
nagaRAJU
 Hand over the gavel to new president
 Escort new team to their seats
 Hand over badges, pins, if any
 Hand over records & accounts
Handing over charge

19. Club Installation Guidelines - 9
nagaRAJU
 Express gratitude
 Your vision and goals
 Committee appointments
 Seek support
Acceptance Speech

20. Club Installation Guidelines - 10
nagaRAJU
Guests of Honour
 Brief messages before the installation
or
 Felicitations after the chief guest’s address
 No speech after the chief guest has spoken

21. Club Installation Guidelines - 11
nagaRAJU
 Forthcoming events
 Next meeting
 Any latest decisions
Announcements by New Secretary

22. Club Installation Guidelines - 12
nagaRAJU
 Be brief
 Not an occasion to demonstrate oratory
 To guests and visiting lions
 To club members for any significant service
Vote of Thanks

23. Club Installation Guidelines - 13
nagaRAJU
Presiding officer/New President:
 Rise and announce loudly and clearly
“This installation ceremony meeting of Lions Club of -
- - - - - - is now adjourned.”
 Strike the gong with the gavel audibly
Adjourning the Meeting

24. THANK YOU
m nagaRAJU