This document discusses creating forms in Microsoft Access. It covers ways to create forms like using the Form Designer or Form Wizard. The areas of a form are described like labels, fields, and text boxes. Forms simplify data entry by providing instructions and controls. They can also combine multiple tables using subforms. Form elements can be referenced and different modes and properties modify the form.

1. MODULE 6
CREATING FORMS
ALEXANDER BABICH
ALEXANDER.TAURUS@GMAIL.COM

2. MODULE OVERVIEW
• Ways to create forms in Access. Master forms.Auto-forms
• Using the Form Designer
• Areas of the form.Adding labels. Formatting fields and labels
• Free fields and calculated fields
• References to form elements. Form modes. Modifying the
form properties
• Binding forms. Creation of the main and subordinate form.
Ways of binding forms

3. LESSON 1: CREATING SIMPLE
FORMS
• Ways to create forms in Access. Master forms.
Auto-forms
• Using the Form Designer
• Areas of the form.Adding labels. Formatting fields
and labels

4. WHAT IS FORM?
Forms make data friendlier by
enabling people to enter or view
data in your database easily
Forms:
• Control and simplify data
input
• Make data from a table or a
query easier to understand
by presenting it in visually
appealing designs

5. WHAT IS FORM?
Forms make data friendlier by
enabling people to enter or view
data in your database easily
Forms:
• Provide drop-down lists,
instructions, navigational
controls, and graphics to help
users work with your data

6. WHAT IS FORM?
• Data user interface - custom
dialogs
• Saved to the database as a
special object
• Contain controls
• perform data validation as you
type
• make calculations
• provide access to data in related
tables using subordinate forms

7. COMMON ELEMENTS OF FORMS
1. Graphic elements, such as
lines and rectangles, are
stored in the form's design
2. Data comes from the fields
in the underlying table or
query

8. COMMON ELEMENTS OF FORMS
3. A calculation comes from an
expression, which is stored in
the form's design
4. Descriptive text is stored in
the form's design

9. WAYSTO CREATE A FORM
• Auto forms
• Form Designer
• Blank Form
• Form Wizard

10. FORMWIZARD
Asks questions, the answers to which
determine the type of form being
created
• From which table or query the
data is taken
• What fields will be used
• What form layout to apply
• What visual style to apply*

11. AUTO FORMS
Form will be created for
current table or query

12. AUTO FORMS
Form will be created for
current table or query

13. FORM DESIGN
• the result is
completely user
dependent
• you can first
create a form
using one of the
methods, and then
change it in the
designer

14. AREAS OF FORM

15. ADDING LABELS

16. ADDING FIELDS

17. ADDING TEXT BOXES
(FREE, UNBOUND)

18. CHANGING CONTROLS

19. Why is it often more efficient to use a form than a
table? (Pick one answer)
1. Because a form always presents your data in rows
and columns
2. Because a form is always printed
3. Because a form simplifies data entry or viewing
TEST QUESTION

20. 3. Because a form simplifies data entry or viewing
A form can provide instructional text, graphics, and controls
to make it easier to enter or view data
TEST QUESTION
Answer:
Why is it often more efficient to use a form than a
table? (Pick one answer)

21. EXERCISE
1. Complete your database
with forms for entering
and viewing data

22. LESSON 2: SETTING UP A FORM
• Free fields and calculated fields
• References to form elements. Form modes. Modifying the
form properties
• Binding forms. Creation of the main and subordinate form.
Ways of binding forms

23. FREE FIELDS AND CALCULATED
FIELDS
• Free field is not
associated with
any table field or
expression
• Adding expression
makes it calculated
field

24. HOW TO REFERTO FORM
ELEMENTS
Using full ID
• Reports! [Account]! [Recipient Name] .Visible
Without using full ID
• = [Order Amount] + [Shipping Costs]
In macros andVBA procedures:
• OrderTotal = Me! [Subtotal] + Me! [Freight]
• Forms! [Orders]! [OrderDate]
• Forms ("Orders") ("OrderDate")

25. FORM MODES

26. SETTING UP THE FORM

27. MULTI-TABLE FORMS
• Forms based on a query that combines several
tables
• Forms with other forms embedded in them
• Subform/Subreport Control

28. MULTI-TABLE FORMS

29. LINKING OF THE MAIN AND
SUBORDINATE FORMS

30. EXERCISE
1. Add a subform to one of
your database forms

31. BOTTOM LINE
• Ways to create forms in Access. Master forms.Auto-forms
• Using the Form Designer
• Areas of the form.Adding labels. Formatting fields and labels
• Free fields and calculated fields
• References to form elements. Form modes. Modifying the
form properties
• Binding forms. Creation of the main and subordinate form.
Ways of binding forms

32. QUESTIONS?

33. SELF-TEST
• What is a form?
• What ways can you create a form?
• What is the difference between free and
calculated fields?
• How to link two forms?