A Case Study of Banner @ HCT

Khalid Tariq
3rd March, 2014
A Case Study of Extending Student Services
with Banner @ HCT

Agenda
 Introduction
 Banner Student Modules:
 Setup Modules
 Student Modules
 Staff Modules
 HCT Extension Applications to Banner Student
• Q & A

1988
4 Campuses 239 Students
2014
17 Campuses
~20,000+ Students
~42,000+ Graduates
~60,000+ Credentials Awarded
~1800+ Faculty and
Staff from
60+ countries
7 Faculties (Academic
Divisions)

Banner
Student
Banner HR
Banner
Finance
Banner
Advancement
Flexible
Registration

1995
• HCT Implemented Banner 2
2005
• 1st in Middle East to upgrade to Banner 7
2008
• 1st outside US to upgrade to Banner 8 (3rd including US)
2009
• 1st in UAE to go live with Advancement
2010
• Merit Award for playing a leadership role in Community Source Initiative
2011
• 1st in Middle East to implement Flexible Registration and TouchNet
2012
• 1st in Middle East to implement Oracle Exadata for Banner
2012
• 1st Institution hosted Groovy/Grails Code Camp at HCT
2013
• Upgraded all Banner modules to latest version in Banner 8 and preparing for Banner XE implementation
2013
• HCT won ARAB COMPUTER NEWS Award for “Education Project of the Year” for implementing BANNER on Exadata

Student, A/R, Flex
Registration, Finance, HR, Adva
ncement, Position Control
Curriculum Development
System
Learning Management System Business Intelligence
Portal Enterprise Architecture
Library Information System
Document Management
System
Scheduling Software Mehnaty (Job Search)
Enterprise Feedback
Management
Payment Gateway
eText Aggregators
Help Desk/Knowledge
Management
Banner

A Case Study of Extending Student Services with Banner @ HCT
INB
Banner
XE
SSB
Ellucian
Mobile
Banner Interfaces

Internet Native Banner (INB)

Banner XE

Self-Service Banner (SSB)

Ellucian Mobile

1 - Setup
1.1 Catalog
1.2 CAPP 
1.3 Location Management
1.4 Schedule
1.5 Events Management
2 - Student
2.1 Student Recruitment
2.2 General Person - Students
2.3 Admissions
2.4 General Student
2.5 Registration
2.6 Accounts Receivable
2.7 Academic History
2.8 Graduation
3 - Staff
3.1 General Person - Staff
3.2 Faculty Information
3.3 Faculty Qualifications
 CAPP – Curriculum Advising
and Program Planning

1.1 Catalog – Banner Baseline
 Basic Course Information
 Course Title
 College
 Division Department
 Credits
 Level
 Grading Mode
 Schedule Type
 Course Details
 Co-requisites
 Equivalencies
 Course Description
 Course Pre-requisites
 Course Pre-requisites (Simple or Complex)
 Test Restrictions
 Course Restrictions
 By term
 By Campus
 By Field of Study (Major/Minor/Conc.)
 By Class
 By Level
 By degree
 By Program
 By Cohort
 By College
 By Attributes

1.2 CAPP – Banner Baseline
 CAPP Requirements
 Program Definition Rules
 Program Requirements
 Area Library
 Area Requirements
 Category, Instructor
 Meeting Location(Building, Room etc.)
 Compliance Information
 Compliance Request Management
 Compliance Print Type Rules
 Compliance Default Parameters
 Curriculum Rules and Controls
 Curriculum Rules Control
 Curriculum Rules
 CAPP Student Adjustments
 Student Adjustment Library
 Student Program Adjustment
 Student Area Adjustment
 Student Targets, Waivers and Substitutions

1.3 Location Management– Banner Baseline
 Buildings Definition
 Campus
 Site
 College
 Department
 Address
 Attributes
 Room Definition
 Status
 Description
 Capacity / Maximum Capacity
 Gender
 Type (Classroom/Residence/Office)
 College
 Department
 Room Rate
 Dimensions
 Attributes
 Room Assignment
 Meals Assignment
 Phone Assignment
 Events Assignment

1.4 Scheduling – Banner Baseline
 Meeting Times and Instructor
 Meeting Type
 Start date, End Date
 Days scheduled
 Start Time, End Time
 Category, Instructor
 Meeting Location(Building, Room etc.)
 Schedule Detail
 Section Links and Co-requisites
 Section Fees
 Degree Program Attributes
 Section Contracts
 Block Schedules
 Section Prerequisites and Test Score
Restrictions
 Prerequisite Check Method
 Section Test Score and Prerequisite
Restrictions
 Section CAPP Area Prerequisite Restrictions
 Schedule Restrictions
 By Department
 By Field of Study
 By Class
 By Level
 By Degree
 By Program
 By Campus
 By College
 By Student Attribute and Cohort

1.5 Events Management – Banner Baseline
 Define Events
 Register People in Events
 Define Functions
 Revenue
 Expenses
 Fee Structure
 Target Audience
 Mailings
 Menu
 Enter Function Participants
 Define Tasks in a Function
Event
Function
Tasks
Function
Tasks
Events Hierarchy
NOTE: HCT is not currently using this module but plans
to use it in near future

2.1 Student Recruitment – Banner Baseline
 Add Recruit/Prospect Information
 High School Information
 Other Colleges Information
 Bio/Demographical Information
 Address and Contact Details
 Assign Prospects to Recruiters
 Track Appointments/Contacts/Visit by Recruiters
 Setup Communication Plans for Recruits (Letter/Mail Generation)
NOTE: HCT is not currently using this module but plans to use it in near future along
with a Constituent Relationship Management (CRM) System.

2.2 General Person (Students) – Banner Baseline
 General Person Identification Information
 Name, Legal Name, Known As Name, etc.
 IDs
 Address, Telephone, Email, Emergency Contact
 Bio/Demo Information
 Person Holds
 Medical Information
 International Information – Passport, Visa, etc.
 Appointments/Contacts with Person

2.3 Admissions – Banner Baseline
 Admissions Application
 Desired Campus, Curriculum, etc.
 Admission Checklist Items
 Admission Fees
 High School Grades
 Prior College and Degrees
 Test Scores
 Admissions Decision

2.4 General Student – Banner Baseline
 General Student
 Campus, Curriculum, etc.
 Fee Rules
 Activities
 Academic Standing
 Expected Graduation Date
 Assign Advisors to Students
 Track Cooperative Education Work (Internships)
 Tag Student Cohorts and Attributes
 Special Needs Student Tracking

2.5 Registration– Banner Baseline
 Student Enrollment and Registration
 Course Section
 Registration Status
 Grading Mode
 Class Roster and Attendance List
 Course Fees Assessment Rules
 Registration Waitlist
 Enrollment Verification Request

2.6 Accounts Receivable – Banner Baseline
 Student Account Details
 Payment Plans
 Refund Processing
 Third-Party Billing

2.7 Academic History – Banner Baseline
 Transfer Course Articulation
 Course Grades
 GPA – Term GPA, Cum GPA
 Transcript

2.8 Graduation – Banner Baseline
 Degree Award
 Degree/Curriculum Details
 Graduation Details
 Honors
 Graduation Fees

3.2 General Person (Staff) – Banner Baseline
 General Person Identification Information
 Name, Legal Name, Known As Name, etc.
 IDs
 Address, Telephone, Email, Emergency Contact
 Bio/Demo Information
 Person Holds
 Medical Information
 International Information – Passport, Visa, etc.
 Appointments/Contacts with Person

3.3 Faculty Information – Banner Baseline
 Faculty Advisor Information
 Contract
 Attributes
 College/Department
 Faculty Leaves
 Faculty Assignment to Schedule
 Faculty Workload

3.4 Faculty Qualifications – Banner Baseline
 Faculty Personnel Information
 Tenure Information
 Sabbatical Information
 Faculty Degree Information
 College/Degree/Major/Graduation Details

HCT Extension Applications for Banner
Student
3

 eTextbook Management System (ETMS)
 Resources downloaded from CurricuNet to ETMS
 Resource Request and Approval by Deans (based on student projections)
 Resource price entry by Vendors
 Resource Purchase Order Generation (Based on 20th Day Count)
 Resource Reconciliation (last day of term)

 Bb Creative Eye
 Used to Integrate Banner with Blackboard
 All courses are created based on sections in Banner and
template associations in Bb Creative Eye
 All reports related to Blackboard Schedule and Activities
 Manage CrossListing of courses in Blackboard

 Exam Scheduling System
 Handles the exam scheduling needs
 Helps manage resources(Staff, Students, Location) to avoid conflict
effectively
 Helps to meet campus or student specific constraints in scheduling
 Following information from Banner is utilized for scheduling needs
 Campus
 Courses & CRNs
 Department
 Student Details
 Student Registrations
 Student Special Needs
 Staff Details
 Buildings and Room Details

 e-Advising & e-Registration
 Handles the Student Advising for the upcoming semester
 Helps in early planning w.r.t scheduling needs
 Helps to project the section sizes for the courses
 Following information from Banner is utilized:
 CAPP setup
 Student Record Details
 Student Registration
 Advisor Information
 Student Grades
 Prerequisite & Co-requisite Information

 Keeps track of all counselor/medical records for students in one
central database
 Records are encrypted and only available to counselors and
nurses
 Appointment facility generates calendar invites for students and
counselors


Standard Assessment Strategy for
all sections of same course

Map Learning outcomes to
assessments

Approval & Locking of
Assessments

Component wise grade entry

Sub-component wise grade entry

Mid term grade entry

Grade Approval Process

Grade automation
A Case Study of Extending Student Services with Banner @ HCT 43
Course
Assessment Strategy
Learning Outcomes
Curriculum System
E-Gradebook
Banner (6,000+ CRNs)
Executive
Deans

 Simple tool for faculty/staff
to search for students based
on more than 30+ tags and
statuses
 The search query can be
saved for later usage
 Results are displayed in a
tabular format and can be
extracted to an Excel

 Online Attendance Management system available for teachers to take attendance on
their desktops or mobile devices during the class:
 Present
 Absent
 Late
 Late Absent
 Excused Absent
 Attendance periods are generated based on the schedule in Banner
 Generates 5%, 10%, >10% warnings
 All Attendance related comments are maintained.

 Available to campus IT staff
 Aids in tracking Laptop Distribution to all students in HCT
 Manage charity approval workflow for students requesting for
Laptop Financial Aid
 Place Laptop Hold for students who received Laptops from
Charity
 Record Payments Received From Students

 An application for colleges to provide major selection capability
for students
 Students enter their first, second, and third choice
 Program choice is confirmed based on demand of each program

 Based on attendance and gradebook data teachers and program
chairs enter mid-term feedback as well as comments at the end
of term

 At Risk is an important application that helps the colleges in:
 Proactively identifying At Risk students
 Work on the success of such At Risk students through early intervention.
 Mentors assigned to students for the At Risk Identified
 Follow-up mechanisms are also in place
 A student can be assigned as At Risk in multiple courses against
multiple categories.
 At Risk assignment can be done by:
 the teacher
 or can also be set to assign automatically by the system based on some
rules set in the settings.

 Courses are associated with Assessments.
 Question Bank serves as the central repository for building
questions for the assessments defined
 Associates questions to Learning Outcomes
 Has built-in moderation and approval process
 Enables generation of Question Papers for courses based on
outcome of approval process.

 IELTS/CEPA exams form an integral part of Student entry/exit
criteria
 Test services aids in managing the processes related to these
tests
 Manage Test Dates
 Registration – which includes auto-generation of pre-filled IELTS
forms
 Verification
 Upload of Internal/External Exam Results to Test Services
 Approval process and upload of results to Banner

 Advance Payment – Loading credit on the cards
 Eliminate Cash
 Transaction history of all activities on the card
 Supports financial aid students
 Setup menu for vendors for merchandise

 Centralized system to bring the marking process online
 Features include:
 Defining exam dates
 Setting up markers for the courses
 Setting up marking rules
 Upload of Exam Scripts/Answers/Files
 Assign Markers based on Randomization Algorithm
 Extraction of marking results
 Questions are mapped to LOs and the results of marking can be
used to Assess the learning outcome of the students

 Online workflow system which captures all approvals related to
students
 Approvers may be sitting in different geographical locations
 Examples:
 College Transfer form
 Hold Release Application
 Re-enrollment Request
 Change of Major Request
 User Access Request

 Gate access to students
based on registration and
schedule in Banner
 Notifications to parents
 Students can apply for
online permissions which
is processed by student
services with a permission
from the guardians

Thank You!
Khalid Tariq
Head of Enterprise Systems Development & QA
Higher Colleges of Technology
ktariq@hct.ac.ae
www.hct.ac.ae

A Case Study of Banner @ HCT

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