Introduction to Orbis, Yale's Online Library Catalog

Slide 1: An Introduction to Orbis Yale’s Online Library Catalog http://orbis.library.yale.edu science.reference@yale.edu Using the Orbis Online Catalog 1

Slide 2: Outline • This short tutorial includes: – An introduction to Orbis • What is it and why use it? – Strategies for searching Orbis • How to use Obis to efficiently to find what you need. • For more info about searching in Orbis, visit www.library.yale.edu/pubstation/opachelp/savedsearches.html – What to do with search results. – Useful Library Account management features. Using the Orbis Online Catalog 2

Slide 3: What is in Orbis: http://orbis.library.yale.edu Records for over 11 million books etc. located in 22 libraries across the Yale campus and at the Library Shelving Facility. Using the Orbis Online Catalog 3

Slide 4: Orbis Contains Records for: • books • sound recordings • serials (journals, • visual materials magazines, • working papers newspapers) • government • electronic resources documents (U.S., • government Canadian, European documents Union, United Nations) • maps • manuscripts and • microform collections archival materials • printed music • rare books Using the Orbis Online Catalog 4

Slide 5: Orbis Does NOT Contain: • Resources in the – – Lillian Goldman Law Library (MORRIS) – Center for Research Libraries (CRL) catalog – Various special collections that have individual catalogs – Records for specific articles within journals Using the Orbis Online Catalog 5

Slide 6: Orbis is Not Used to Find Journal Articles To find articles try: • Online Databases • Online Journals • Database & Article Searching • Multi-Database Search Using the Orbis Online Catalog 6

Slide 7: Title Search Use Title Search when you know an exact title -Title Search Tips: - Use exact word order. - Omit punctuation, accent marks, and initial articles (a, an, the). - Consider alternate forms of words (60 vs. sixty) and other synonyms. - If an item does not come up—CHECK the SPELLING, Orbis is very picky!!! Using the Orbis Online Catalog 7

Slide 8: Title Search Title Search Using the Orbis Online Catalog 8

Slide 9: Journal Title Search • Journal Title Search only retrieves scholarly journals, magazines, newspapers, annuals and other regularly published materials. • Tips for Journal Title Search – Use for exact title of the journal or newspaper. - Retrieves materials using the exact word order. - Omit punctuation, accent marks, and initial articles (a, an, the). - Consider alternate forms of words (grey vs. gray). - If an item does not come up—CHECK SPELLING!!! • Journal title searching is especially useful when searching for titles like Science or Nature that would result in many hits. Using the Orbis Online Catalog 9

Slide 10: Journal Title Search Journal Title Search Using the Orbis Online Catalog 10

Slide 11: Author Search ● Use Author Search to find multiple works by one author. ● Authors can be editors, composers, translators, arrangers, illustrators, and other people associated with a title. ● Author Search Tips - No comma needed (Joyce James). - Retain hyphen in a hyphenated name (Levi- Strauss). - For names that use connectives (von, van, der) follow the conventions of the person’s country or language (Beethoven Ludwig van) Using the Orbis Online Catalog 11

Slide 12: Author Search Name- No comma needed Author Search Using the Orbis Online Catalog 12

Slide 13: Author Search Results Use Birthdates, Death Dates, and Middle Names to Determine Correct Author Click on the number to view works Using the Orbis Online Catalog 13

Slide 14: Keyword Searching ● Searches Orbis records for that word ● Results will include all Orbis records that have the keyword in any part of the record (title, author, etc.) • Keyword Searching Tips – Use ? at the end of a search word for truncation: e.g., ecol? will search for ecology, ecological, etc. – Enclose exact search phrases in quotation marks: e.g., "middle ages". Truncation may be included within quoted phrases: e.g., "british theat?" will search for British theater and also British theatre. – Combine several terms using Boolean Operators: and, or, or not. Using the Orbis Online Catalog 14

Slide 15: Keyword Searching Keyword Searching Tips Keyword Search Using the Orbis Online Catalog 15

Slide 16: Keyword Searching Tips and Retrieves only records containing both terms. reptiles and amphibians or Retrieves records containing either one or more terms. woodchuck or “marmota monax” not Excludes records containing the second term. squirrel? not woodchuck? parentheses ( ) are used to group segments of Boolean queries for more complex searches. acid and (rain or precipitation) Using the Orbis Online Catalog 16

Slide 17: Sorting Results • Sorting your search is recommended for extremely prolific authors and composers (e.g. Darwin, Shakespeare, Mozart), who have written many works or whose works exist in multiple editions and translations • Sorted results will give you a list of works by the author in alphabetical order by title OR date published Using the Orbis Online Catalog 17

Slide 18: Results Sorted Sort results by Title, Author, Publication Date from results page Using the Orbis Online Catalog 18

Slide 19: Advanced Searching • Useful for searching by author and title. • Useful if you have partial information such as partial title words and the last name of the author. • You can combine your searches in various ways. Using the Orbis Online Catalog 19

Slide 20: Advanced Searching: continued Click on Advanced Search Use AND, OR, NOT to combine search fields Drop down menu for Search Options Using the Orbis Online Catalog 20

Slide 21: Subject Searching • Subject searching uses controlled vocabulary (Library of Congress Subject headings or Medical Subject headings). • Unless you know the proper subject heading try a Keyword search Using the Orbis Online Catalog 21

Slide 22: Other Searching Options in Orbis • By call number QL737 R68 W33 1985 • With Limits for: – Titles in English – Books Only – Online Journals Only – Serials and Journals Only • For Course Reserves by instructor, department or course! • Search for NEW materials by library Using the Orbis Online Catalog 22

Slide 23: Course Reserves, New Books, & Limits Search for Course Reserves by department, course, or View NEW books that were instructor added to the library collection Use drop down menu for Quick Limits Click here for more Limits Using the Orbis Online Catalog 23

Slide 24: Search History Search History allows you to see a list of the searches you have performed during your current session. You can re-execute or edit any previous searches within that same session. You can also combine previous Advanced Searches. Note: Limits are not retained when you re-execute; you will need to reset your limits. Using the Orbis Online Catalog 24

Slide 25: Search History: Continued Combine or re-execute previous searches with search history Search History Using the Orbis Online Catalog 25

Slide 26: What To Do With Search Results • Determine location & call number to find the item • Get info about the item(s) • Add items or Searches to your “Bookbag” for future use • Print, email, or save records Using the Orbis Online Catalog 26

Slide 27: What To Do With Search Results Mark items to save Location & Call Number Save Search Save to Query “Bookbag” Jessica.kilham@yale.edu Print or Email Using the Orbis Online Catalog 27

Slide 28: Your Library Account in Orbis ● Use your Yale NetID & Password to enter Your Library Account. ● What to use YOUR LIBRARY ACCOUNT for: - Items charged to your account - Overdue items - Items you have requested - Fees and fines you may owe - Items recalled from you - To RENEW materials Using the Orbis Online Catalog 28

Slide 29: Renew Items Online! Check Status of Your Materials (Recalls, Check for Blocks Requested, & Overdue) 1. RENEW: Select materials Confirm items charged to your account 2.RENEW: click on Renew Materials Using the Orbis Online Catalog 29

Slide 30: Get Answers Visit a LIBRARIAN for more help with ORBIS by text message online in person email Instant Message at - www.library.yale.edu/science/services/reference.html Using the Orbis Online Catalog 30