GTD for Educators

Slideshow Transcript

1. Slide 1: Using Digital Tools to Get Things Done E d Te c h 2 0 0 6 - A s h l a n d Presented by: John G. Hendron Goochland County Public Schools www.johnhendron.net
2. Slide 2: John Hendron Creative Musical Macintosh-Guru Right-Brained Messy? In need of organization? Yes!
3. Slide 3: Goochland County Public Schools Instructional Technologist Teacher Training Instructional Design Webmaster PowerBook G4
4. Slide 4: Goochland County Public Schools preK-12 est. 2,200 students 5 schools Mac OS X Platform Faculty each have iBook G4/PowerBook http://www.glnd.k12.va.us
5. Slide 5: Enough about me. Let’s talk about my (dis)organization.
6. Slide 6: Will a Serenade help me? Loose ends, disorganized tasks can cause stress.
7. Slide 8: “We need to transform all the ‘stuff’ we’re trying to organize into actionable stuff we need to do.”
8. Slide 9: “The key to managing your ‘Stuff’ is managing your actions.”
9. Slide 10: www.davidco.com
10. Slide 11: Can we apply personal productivity + GTD to the computer? To my Macintosh? www.43folders.com
11. Slide 12: GTD Overview
12. Slide 13: 5 Levels of Organization • Collect • Process • Organize • Review • Act
13. Slide 14: Corral your E-mail Inbox 1 Respond 2 Action 3 Hold 4 Waiting 5 Archive (subfolders)
14. Slide 15: Get your Space in Order Filing Folders (Physical) Inbox Filing System (Cabinet) Paper Clips, Stapler Label Maker Sharpie Pens Someday/Maybe Trash Can Reference Folders Current, or Project Folders Waiting-For Notebook, or index cards
15. Slide 16: Action Items • One of thein new light: establishis putting keys to a GTD system your tasks a list of action items—in concrete, discreet terms—that says what specifically you have to do, and what’s involved. • Organizeto do them—as opposed to by these lists by context—where you have project
16. Slide 17: Example Actions • @Home • call Time Magazine at 1-800-665-5555 to cancel subscription of Time by end of the month. • @Desk • make 50 photocopies of science worksheets for Wednesday’s lesson.
17. Slide 18: Example Lists • @Waiting For... • @Home • @Classroom • @Meeting • @Computer
18. Slide 19: Using Software for GTD Sidenote TiddlyWiki* Instiki* iCal Quicksilver Backpack* Omni Outliner
19. Slide 20: Using a Notebook A travelling journal Moleskine Index Cards, i.e., Hipster PDA Concept: Don’t stress out over what you cannot remember!
20. Slide 21: It takes practice... www.glnd.k12.va.us/resources/gtd/
21. Slide 22: No Matter Where You are Headed...
22. Slide 23: Organize by function, not content.
23. Slide 24: GTD = Workflow • Get everything in acan be manipulated physical, or better, digital format that • Organize content by its need for completion, or “action” • Organize reference material by project • Organizesteps in lists, or pass them along actions by “quickies,” or into discreet to others for delegation, or set-aside in a “someday/maybe” list
24. Slide 25: Digital Organization • Starting a in the digital realm—it’smay GTD-inspired workflow start best simply easier to begin organization with software tools fit for the task... • Use the conclusion of each week to collect together new ideas—open loops—and set actions for the week and days to come.