A workshop on developing a strategy and implementation plan for effective personal knowledge management. Delivered at the Chicagoland PMI Career Day, 12/10/2016

1. Managing your
career, skills, and
knowledge base
across
organizations and
across time
PMI Chicagoland –
Career Development Day
December 10, 2016
Jim McGee, Ph.D.
jim.mcgee@gmail.com

2. HSPALTA: Hire Smart People
and Leave Them Alone
Tom Davenport

3. Point of view is worth 80 IQ
points
Alan Kay

4. Permanent Whitewater
Then
• Organizational Tenure
• Visible artifacts
• Long knowledge half-life
• Stable heuristics Now
• Organizational complexity
• Invisibility of knowledge
work
• Shrinking knowledge half-
life

7. Intake Sense-making Artifacts
People
- Thinkers
- Community of Practice
- Community of Interest
- Devil’s Advocates
Pointers
- URLs
- RSS feeds
- Social Media
- JSON
Paper
- Books
- Magazines
Patterns
- Finding
- Matching
- Inventing
- Imposing
Conversations
- Sync/Async
- F2F/Virtual
Visualizing
- Sketching
- Diagramming
- Mapping
Blog Posts
Presentations
Documents
Correspondence
Visualizations
- Diagrams
- Graphs
- Maps
- Sketches
- Pictures
Monitor—Evolve—Adapt—Tune
Supporting Concepts and Practices
RepresentationsHygiene PracticesConcepts

8. 8
Working Papers
Deliverables
Intermediate
representations
Digital Footprint
Naming Conventions
Namespaces
Version Control
Crap Detection
Sourcing
Filtering
Bookmarking
Tagging
Folksonomy
Taxonomy
Pass by Reference
Indirection
Granularity
Supporting Concepts and Practices
RepresentationsHygiene PracticesConcepts
Observable Work
Narrating Your Work
Domain of One’s Own
Systems of Record
Reuse
Portable formats
- Self describing
- Human readable
- Non-proprietary
Tool Chains
Working Set

9. 9
How it can look in practice

10. 10
Working Papers
Deliverables
Intermediate
representations
Digital Footprint
Naming Conventions
Namespaces
Version Control
Crap Detection
Sourcing
Filtering
Bookmarking
Tagging
Folksonomy
Taxonomy
Pass by Reference
Indirection
Granularity
Supporting Concepts and Practices
RepresentationsHygiene PracticesConcepts
Observable Work
Narrating Your Work
Domain of One’s Own
Systems of Record
Reuse
Portable formats
- Self describing
- Human readable
- Non-proprietary
Tool Chains
Working Set
Promising places to start

11. 11
One example—Jerry’s Brain

12. 12
Intellectual origins
Douglas Engelbart
• 1962 – Augmenting Human Intellect:
A Conceptual Framework
• 1968 - Mother of all Demos

13. We have not succeeded in answering all of your
problems. The answers we have found only
serve to raise a whole set of new questions. In
some ways we feel we are as confused as ever,
but we believe we are confused on a higher level
and about more important things.
Car Talk

14. Individual
Social
CAD drawing
Calendar
Contract
Conversation
Email
Instant message
MindmapNapkin sketch
Spreadsheet
Story
Whiteboard
diagram
“Stuff”
Structure
Wiki
Notebook
File Directory
Shared Drive RSS FeedBlog
Book Database
Intranet
“Containers”

15. Individual
Social
Annual Report
Block diagram
Blog
Blog post
Blueprint
Book
Bookmark
Business card
CAD drawing
Calendar
Group Calendar
Case study
Catalog
Concept map
Contract
Conversation
Course
Database query
Dialog map
Email
Encyclopedia
Equation
Graph
Instant message
Interview notes
Library
Mindmap
Napkin sketch
Note
Org chart
Outline
Performance review
Phone call
Phone directory
PowerPoint presentation
Press release
Proposal
Regression model
Resume
Rolodex
RSS feed
Search results
Speech
Spreadsheet
Story
Syllabus
Term sheet
Tweet
Voice mail
Webpage
Work plan
Whiteboard diagram
YouTube video
Knowledge “Stuff”
Structure
Notebook Binder
File Directory
File Folder
Shared Drive
DVDThumbdriveDaytimer
Blackberry
RSS FeedBlog
Wiki
Book eBook DatabaseKnowledge “Containers”
Intranet Data
Warehouse

16. Individual
Social
Annual Report
Block diagram
Blog
Blog post
Blueprint
Book
Bookmark
Business card
CAD drawing
Calendar
Group Calendar
Case study
Catalog
Concept map
Contract
Conversation
Course
Database query
Dialog map
Email
Encyclopedia
Equation
Graph
Instant message
Interview notes
Library
Mindmap
Napkin sketch
Note
Org chart
Outline
Performance review
Phone call
Phone directory
PowerPoint presentation
Press release
Proposal
Regression model
Resume
Rolodex
RSS feed
Search results
Speech
Spreadsheet
Story
Syllabus
Term sheet
Tweet
Voice mail
Webpage
Work plan
Whiteboard diagram
YouTube video
Knowledge “Stuff”
Structure
Notebook Binder
File Directory
File Folder
Shared Drive
DVDThumbdriveDaytimer
Blackberry
RSS FeedBlog
Wiki
Book eBook DatabaseKnowledge “Containers”
Intranet Data
Warehouse
Tools perspective
Web browser PowerPoint ExcelMindmaps Blogs

17. Individual
Social
Annual Report
Block diagram
Blog
Blog post
Blueprint
Book
Bookmark
Business card
CAD drawing
Calendar
Group Calendar
Case study
Catalog
Concept map
Contract
Conversation
Course
Database query
Dialog map
Email
Encyclopedia
Equation
Graph
Instant message
Interview notes
Library
Mindmap
Napkin sketch
Note
Org chart
Outline
Performance review
Phone call
Phone directory
PowerPoint presentation
Press release
Proposal
Regression model
Resume
Rolodex
RSS feed
Search results
Speech
Spreadsheet
Story
Syllabus
Term sheet
Tweet
Voice mail
Webpage
Work plan
Whiteboard diagram
YouTube video
Knowledge “Stuff”
Structure
Notebook Binder
File Directory
File Folder
Shared Drive
DVDThumbdriveDaytimer
Blackberry
RSS FeedBlog
Wiki
Book eBook DatabaseKnowledge “Containers”
Intranet Data
Warehouse
Strategy Components
Hygiene
File names
Timestamps
Standard Metadata
Version Control
Contextualizing
Trip Reports/Diary/ Blog
Narrating Work
Digital Portfolios
Timelines/Chronology
Tagging/Metadata
User generated tagging
Controlled vocabularies
Directories
Social Networks – Internal
Social Networks – External
Solving for Pattern
After Action Reviews
Narrating Work
Digital Portfolios
Issue/Opportunity Threads