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Key Information Sets Data
Andrew Oakley, Head of Software Development
Key Information Sets (KIS)

• Information for prospective undergraduate
  students; applicants; e.g. sixth-formers
• To help them choose a course and an institution
• Throughout the UK

• Comparable information
• Standard widgets
• Standard reports
Screenshot – portrait (vertical) widget

• Widget will be available in landscape
  (horizontal) or portrait (vertical)
• As an HTML5 Snippet or an HTML
  iFrame
• Sample code provided – see links on
  last page of this slideshow

• Mandatory from September 2012
  according to every funding council
  (Scotland, NI, Wales, England – all
  mandatory)
• Also available in Welsh for Welsh
  institutions
Screenshot – landscape (horizontal) widget




• Both vertical and horizontal widgets will be
  animated
• Will scroll through around 10 data items
• Users may pause the carousel
Sample report

• Widget links to
  report hosted
  on Unistats
• You can also
  link to the
  report directly
• Also in Welsh
Sample report – in full
Key Information Sets Data
Key Information Sets Data
This KIS sample report dates from July 2011. The final design has changed to incorporate tabbed sections
and other design changes, but the content remains virtually the same. Design provided by:
•    Chris Lorensson http://chrislorensson.com/
•    Pure Usability http://www.pureusability.co.uk/
Where does the data come from?

• National Student Survey (NSS)
  Student opinion poll, e.g. "Staff are good at
  explaining things – 87% agree"

• UCAS
  Course fees (for non-UCAS institutions, this is
  provided direct by the institution instead)
Where does the data come from? (cont'd)

• HESA Destination of Leavers in HE survey
  (DLHE)
  – Percentage in employment, average salary,
    percentage in graduate-level jobs
  – Six months after graduating
  – So it really matters that your institution gets their
    alumni to complete the DLHE survey!
  – Next year HESA plans to also include the percentage
    employed in the subject area they studied in
     • Did a B.A. Basketweaver get a job in Basketweaving?
     • Using SIC/SOC codes
Where does the data come from? (cont'd)

• HEFCE/HESA Cyy061 data collection (e.g.
  C12061)
  – XML file provided direct by each institution
  – E.g. "Coursework assessment percentage", "Upper
    and lower quartile accommodation costs",
    "Professional accreditation"
  – Data is provided to HEFCE in first year; to HESA in
    subsequent years. Other national funding councils
    have asked HEFCE/HESA to provide this service on
    their behalf. More on that later…
What is a course?

• Every course has a KIS. So it matters that you
  have one widget per course on your institution's
  website.
• A course is "something you can apply to study"
• If applicants apply to study "Natural Sciences"
  and then choose to specialise in Biology or
  Chemistry in their 2nd or 3rd year, then "Natural
  Sciences" is one course
• If applicants apply to study "Biology" whilst
  others apply to study "Chemistry", then those
  are two separate courses
What about new, small or modular courses?

• Where a course is new, or the intake is too small to
  be statistically valid, data will be aggregated
• This will be clearly labelled, where it happens
• There are three levels of aggregation for a
  course, called KISTYPE. In general:
   – KISTYPE 1: Any course with 20+ students.
   – KISTYPE 2: Placeholders for joint courses with less than
     20 students – links to the individual KIS records for the
     individual subjects provided they all have 20+ students
   – KISTYPE 3: Subject-level KIS.
     E.g. a rare language course might be aggregated up to a
     generic European Languages And Area Studies KIS.
     Or where KISTYPE 2 has <20 students.
   – This is just a summary. It can get more complicated.
Timeline

• 22 Aug 2012
  – Final deadline for submission of KIS XML data by
    institutions
• 30 Sept 2012
  – Widgets available for institutions' websites
  – Reports will be available on Unistats website
  – UCAS will include KIS data in course searches
• 31 Oct 2012
  – All institutions' websites must have KIS widgets
  – KIS data collection re-opens for updates
Frequently asked questions about time travel

• HEFCE and HESA number their data collections as CyyNNN where
  yy is a two-digit year and NNN identifies the collection such as staff
  data (025), student data (051), DLHE (018), KIS (061)

• C12061 is the KIS data which institutions are submitting now
    – Applicants will see widgets/reports from Sept/Oct 2012
    – So it applies to courses starting Sept/Oct 2013
    – Institutions will be able to update it throughout the year (e.g. they decide not
      to run a course)

• C13061 is the KIS data which institutions will submit next
  spring/summer
    – Applicants will see widgets/reports from Sept/Oct 2013
    – So it applies to courses starting Sept/Oct 2014
    – There will be a few months of data collection overlap when both C12061
      updates will still be allowed and when C13061 data collection starts
What is HESA & HEFCE's role?

• HEFCE is running the C12061 data collection
  – The first year of KIS, goes live Sept 2012
  – Using rapid development tools
  – On behalf of all UK national funding councils
  – With lots of input from various bodies including the
    NUS and national governments
  – HESA is providing the XML validation framework
• HESA will take on KIS from C13061
  – Second and subsequent years, goes live Sept 2013
  – Using the established HESA Submission system
How is the data updated?

• Institutions will be able to re-submit their XML files
  throughout the year
• You'll have to resubmit the whole XML file, for all
  your courses
   – This may (or may not) change when HESA take it over
     next year; we usually allow partial data inserts
• Updates to the widgets/reports will happen on a
  regular interval yet to be agreed, most likely once
  per week
• For seriously misleading information, your funding
  council will be able to request an emergency
  immediate update
What about Alternative Providers?

• "Alternative" includes non-funding-council
  institutions who may be for-profit, charitable etc.
• A handful of APs are taking part from day one, e.g.
  Buckingham
• Some data items may be missing (optional) for
  those APs
• The number of APs included, and the completeness
  of their data, is expected to increase in subsequent
  years
• Also possibly some FE colleges, but there's a grey
  area if they're just providing venues/resources for
  another "normal" institution's courses.
Can I re-use the data?

• Yes. Exact terms are still being agreed.
• Most likely:
   – The whole dataset will be available to download in a
     variety of formats including XML and popular spreadsheets
   – For no cost, for both commercial and non-commercial
     purposes
   – To anyone who signs up to the licence agreement, e.g. you
     must agree not to misrepresent the data
   – You can use the data as-is and call it official data
   – You can remix / mash-up the data (e.g. aggregate it, slice it
     up, overlay it on a map) and state that KIS was the source,
     but you will no longer be able to call it official data
   – Hopefully one of the standard open licences such as the
     Open Government Licence
Any Questions?
Links, contact details & credits
•   The author of this presentation
    Andrew Oakley, Head of Software Development, HESA, 95 Promenade, Cheltenham GL50 1HZ
    Email: andrew.oakley@hesa.ac.uk (preferred method of contact)
    Twitter: @aroakley (usually only monitored during events, conferences etc.)

•   HESA’s KIS data collection pages
    Includes field-by-field summary of data collection, XML/XSDs, FAQ, guidance
    http://www.hesa.ac.uk/index.php?option=com_studrec&Itemid=232&mnl=12061

•   Unistats widget user guide
    Code snippets for embedding the widget in your course web pages
    http://www.hesa.ac.uk/includes/C12061_resources/Unistats_widget_user_guide.pdf

•   Funding council KIS pages
    http://www.hefce.ac.uk/whatwedo/lt/publicinfo/kis/
    http://www.hefcw.ac.uk/documents/publications/circulars/circulars_2011/w11%2015he%20key%20information%20sets.pdf
    http://www.delni.gov.uk/index/further-and-higher-education/higher-education/role-structure-he-division/he-policy/he-teaching-
    and-learning.htm

•   KIS report provided by the designers & usability experts who created the KIS widget & reports
    Chris Lorensson http://chrislorensson.com/
    Pure Usability http://www.pureusability.co.uk/

•   KIS screenshots provided by Jenni Rogers & Julia Moss of HEFCE

•   The Open Government Licence – not yet confirmed to be the KIS licence, but to give you an idea
    http://www.nationalarchives.gov.uk/doc/open-government-licence/

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Key Information Sets Data

  • 1. Key Information Sets Data Andrew Oakley, Head of Software Development
  • 2. Key Information Sets (KIS) • Information for prospective undergraduate students; applicants; e.g. sixth-formers • To help them choose a course and an institution • Throughout the UK • Comparable information • Standard widgets • Standard reports
  • 3. Screenshot – portrait (vertical) widget • Widget will be available in landscape (horizontal) or portrait (vertical) • As an HTML5 Snippet or an HTML iFrame • Sample code provided – see links on last page of this slideshow • Mandatory from September 2012 according to every funding council (Scotland, NI, Wales, England – all mandatory) • Also available in Welsh for Welsh institutions
  • 4. Screenshot – landscape (horizontal) widget • Both vertical and horizontal widgets will be animated • Will scroll through around 10 data items • Users may pause the carousel
  • 5. Sample report • Widget links to report hosted on Unistats • You can also link to the report directly • Also in Welsh
  • 9. This KIS sample report dates from July 2011. The final design has changed to incorporate tabbed sections and other design changes, but the content remains virtually the same. Design provided by: • Chris Lorensson http://chrislorensson.com/ • Pure Usability http://www.pureusability.co.uk/
  • 10. Where does the data come from? • National Student Survey (NSS) Student opinion poll, e.g. "Staff are good at explaining things – 87% agree" • UCAS Course fees (for non-UCAS institutions, this is provided direct by the institution instead)
  • 11. Where does the data come from? (cont'd) • HESA Destination of Leavers in HE survey (DLHE) – Percentage in employment, average salary, percentage in graduate-level jobs – Six months after graduating – So it really matters that your institution gets their alumni to complete the DLHE survey! – Next year HESA plans to also include the percentage employed in the subject area they studied in • Did a B.A. Basketweaver get a job in Basketweaving? • Using SIC/SOC codes
  • 12. Where does the data come from? (cont'd) • HEFCE/HESA Cyy061 data collection (e.g. C12061) – XML file provided direct by each institution – E.g. "Coursework assessment percentage", "Upper and lower quartile accommodation costs", "Professional accreditation" – Data is provided to HEFCE in first year; to HESA in subsequent years. Other national funding councils have asked HEFCE/HESA to provide this service on their behalf. More on that later…
  • 13. What is a course? • Every course has a KIS. So it matters that you have one widget per course on your institution's website. • A course is "something you can apply to study" • If applicants apply to study "Natural Sciences" and then choose to specialise in Biology or Chemistry in their 2nd or 3rd year, then "Natural Sciences" is one course • If applicants apply to study "Biology" whilst others apply to study "Chemistry", then those are two separate courses
  • 14. What about new, small or modular courses? • Where a course is new, or the intake is too small to be statistically valid, data will be aggregated • This will be clearly labelled, where it happens • There are three levels of aggregation for a course, called KISTYPE. In general: – KISTYPE 1: Any course with 20+ students. – KISTYPE 2: Placeholders for joint courses with less than 20 students – links to the individual KIS records for the individual subjects provided they all have 20+ students – KISTYPE 3: Subject-level KIS. E.g. a rare language course might be aggregated up to a generic European Languages And Area Studies KIS. Or where KISTYPE 2 has <20 students. – This is just a summary. It can get more complicated.
  • 15. Timeline • 22 Aug 2012 – Final deadline for submission of KIS XML data by institutions • 30 Sept 2012 – Widgets available for institutions' websites – Reports will be available on Unistats website – UCAS will include KIS data in course searches • 31 Oct 2012 – All institutions' websites must have KIS widgets – KIS data collection re-opens for updates
  • 16. Frequently asked questions about time travel • HEFCE and HESA number their data collections as CyyNNN where yy is a two-digit year and NNN identifies the collection such as staff data (025), student data (051), DLHE (018), KIS (061) • C12061 is the KIS data which institutions are submitting now – Applicants will see widgets/reports from Sept/Oct 2012 – So it applies to courses starting Sept/Oct 2013 – Institutions will be able to update it throughout the year (e.g. they decide not to run a course) • C13061 is the KIS data which institutions will submit next spring/summer – Applicants will see widgets/reports from Sept/Oct 2013 – So it applies to courses starting Sept/Oct 2014 – There will be a few months of data collection overlap when both C12061 updates will still be allowed and when C13061 data collection starts
  • 17. What is HESA & HEFCE's role? • HEFCE is running the C12061 data collection – The first year of KIS, goes live Sept 2012 – Using rapid development tools – On behalf of all UK national funding councils – With lots of input from various bodies including the NUS and national governments – HESA is providing the XML validation framework • HESA will take on KIS from C13061 – Second and subsequent years, goes live Sept 2013 – Using the established HESA Submission system
  • 18. How is the data updated? • Institutions will be able to re-submit their XML files throughout the year • You'll have to resubmit the whole XML file, for all your courses – This may (or may not) change when HESA take it over next year; we usually allow partial data inserts • Updates to the widgets/reports will happen on a regular interval yet to be agreed, most likely once per week • For seriously misleading information, your funding council will be able to request an emergency immediate update
  • 19. What about Alternative Providers? • "Alternative" includes non-funding-council institutions who may be for-profit, charitable etc. • A handful of APs are taking part from day one, e.g. Buckingham • Some data items may be missing (optional) for those APs • The number of APs included, and the completeness of their data, is expected to increase in subsequent years • Also possibly some FE colleges, but there's a grey area if they're just providing venues/resources for another "normal" institution's courses.
  • 20. Can I re-use the data? • Yes. Exact terms are still being agreed. • Most likely: – The whole dataset will be available to download in a variety of formats including XML and popular spreadsheets – For no cost, for both commercial and non-commercial purposes – To anyone who signs up to the licence agreement, e.g. you must agree not to misrepresent the data – You can use the data as-is and call it official data – You can remix / mash-up the data (e.g. aggregate it, slice it up, overlay it on a map) and state that KIS was the source, but you will no longer be able to call it official data – Hopefully one of the standard open licences such as the Open Government Licence
  • 21. Any Questions? Links, contact details & credits • The author of this presentation Andrew Oakley, Head of Software Development, HESA, 95 Promenade, Cheltenham GL50 1HZ Email: andrew.oakley@hesa.ac.uk (preferred method of contact) Twitter: @aroakley (usually only monitored during events, conferences etc.) • HESA’s KIS data collection pages Includes field-by-field summary of data collection, XML/XSDs, FAQ, guidance http://www.hesa.ac.uk/index.php?option=com_studrec&Itemid=232&mnl=12061 • Unistats widget user guide Code snippets for embedding the widget in your course web pages http://www.hesa.ac.uk/includes/C12061_resources/Unistats_widget_user_guide.pdf • Funding council KIS pages http://www.hefce.ac.uk/whatwedo/lt/publicinfo/kis/ http://www.hefcw.ac.uk/documents/publications/circulars/circulars_2011/w11%2015he%20key%20information%20sets.pdf http://www.delni.gov.uk/index/further-and-higher-education/higher-education/role-structure-he-division/he-policy/he-teaching- and-learning.htm • KIS report provided by the designers & usability experts who created the KIS widget & reports Chris Lorensson http://chrislorensson.com/ Pure Usability http://www.pureusability.co.uk/ • KIS screenshots provided by Jenni Rogers & Julia Moss of HEFCE • The Open Government Licence – not yet confirmed to be the KIS licence, but to give you an idea http://www.nationalarchives.gov.uk/doc/open-government-licence/