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Empowered Productivity
Winning the War Against Information Overload



                Maura Thomas
               424-22-MAURA
          maura@regainyourtime.com
             Twitter: @mnthomas                1
2
Support   Sabotage



                     3
Attention



                         Image by Dierk Schaefer
                http://www.flickr.com/photos/dierkschaefer/




Information
              Technology                                     Behavior




                                                                        6
It’s A Different World...
Information overload results from having a rapid rate
of growth in the amount of information available,
while days remain 24 hours long,
and our brains remain in roughly the same state
of development as they were when
cavemen communicated by scrawling messages
in stone.
                          “Overcoming Information Overload,” by Paul Krill, 1/7/2000



                                                                                       7
o
          Inf
Info



            Info



   Info
          Inf
             o
9
10
11
12
13
Today, we are surrounded by a...
convergent media world
where all modes of
communication and information are...
changing the way we
  create, consume, learn and interact
with each other.
                     -Henry Jenkins, Convergence Culture

                                                           14
t”   “Confused”   “Ove
               Ou                      rwhe
             d                             lmed
          sse
                                                ”
         e
  “   Str




                                            “D
                                              rai
                                                  ni   ng
                                                          ”
     d”
“Drea




“Chaotic”                                                ”
                                                   ssure
                                            “   Pre



                                                        17
Empowered Productivity =



     Reactive
                Proactive

                           18
19
20
Dwight D. Eisenhower


"What is important
is seldom urgent...

           ...and what is urgent
           is seldom important."

                                   21
Control Over Your Attention

Distraction                                Flow
•Chronic procrastination    •Optimal learning
•Difficulty with follow-     •Amplified performance
 through                    •Maximized achievement
•Inability to focus
•Impatience


                                                 22
Eisenhower Matrix

    Importance
U
r
g      “Shoulds”
e
n
c
y

                            24
Empowered Productivity: Winning the War Against Information Overload
Eisenhower Matrix

    Importance
U
r
g       “Shoulds”
e
n
c
y                        “Crisis”

                                    28
29
Eisenhower Matrix

    Importance
U
r
g       “Shoulds”
e
n
c
y        “Reactive”      “Crisis”

                                    31
32
Eisenhower Matrix

    Importance
U
r
g       “Shoulds”      “Proactive”
e
n
c
y        “Reactive”      “Crisis”

                                     33
34
author Rita Mae Brown

       "A life of reaction
      is a life of slavery,
intellectually and spiritually.
       One must fight
     for a life of action,
        not reaction."

                                  35
Proactive


            37
38
39
39
40
48
49
50
51
52
Empowered Productivity =



     Reactive
                Proactive

                           53
Eisenhower Matrix

    Importance
U
r
g       “Shoulds”     “Proactive”
e
n
c
y        “Reactive”      “Crisis”

                                    54
55
Vague (Project List Only):
       Implement
        Develop
                             Specific (Next Actions List):
         Create
                                        Call
          Plan
                                       Write
        Organize
                                        Email
                                       Google


                                                        56
59
60
61
sed              Overw
        s                         helme
   S tre ut                            d
        O      Confused

                                          Dr
                                            ain
                                                ing
 D read


                                           ressure
                                          P
Chaotic




                                                     63
Calm

On Top of Things

    Free
 In Control
 Comfortable
  Confident
   Capable


                   64
How to Get Help
Speaking/Training at Your Organization/Event
www.WileyAuthoritiesSpeak.com/maura-thomas/

    Call/Email me: advice is always FREE!

     Follow: twitter.com/mnthomas
  Like: Facebook.com/RegainYourTime
        Blog: RegainYourTime.com
                                            68
Personal
Productivity
                                                       E
DO WHAT YOU NEVER THOUGHT POSSIBLE WITH YOUR TIME AND ATTENTION…AND REGAIN CONTROL OF YOUR LIFE




                                                     MAURA NEVEL THOMAS


                                                   + Insider Tips
                                                     Expert advice to help you optimize performance

                                                   + Valuable Insights
                                                     Eye-opening descriptions of poorly documented
                                                     or undocumented features and procedures

                                                   + Unbeatable Advice
                                                     Real-world workarounds and little-known tips
                                                     and techniques

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Empowered Productivity: Winning the War Against Information Overload

  • 1. Empowered Productivity Winning the War Against Information Overload Maura Thomas 424-22-MAURA maura@regainyourtime.com Twitter: @mnthomas 1
  • 2. 2
  • 3. Support Sabotage 3
  • 4. Attention Image by Dierk Schaefer http://www.flickr.com/photos/dierkschaefer/ Information Technology Behavior 6
  • 5. It’s A Different World... Information overload results from having a rapid rate of growth in the amount of information available, while days remain 24 hours long, and our brains remain in roughly the same state of development as they were when cavemen communicated by scrawling messages in stone. “Overcoming Information Overload,” by Paul Krill, 1/7/2000 7
  • 6. o Inf Info Info Info Inf o
  • 7. 9
  • 8. 10
  • 9. 11
  • 10. 12
  • 11. 13
  • 12. Today, we are surrounded by a... convergent media world where all modes of communication and information are... changing the way we create, consume, learn and interact with each other. -Henry Jenkins, Convergence Culture 14
  • 13. t” “Confused” “Ove Ou rwhe d lmed sse ” e “ Str “D rai ni ng ” d” “Drea “Chaotic” ” ssure “ Pre 17
  • 14. Empowered Productivity = Reactive Proactive 18
  • 15. 19
  • 16. 20
  • 17. Dwight D. Eisenhower "What is important is seldom urgent... ...and what is urgent is seldom important." 21
  • 18. Control Over Your Attention Distraction Flow •Chronic procrastination •Optimal learning •Difficulty with follow- •Amplified performance through •Maximized achievement •Inability to focus •Impatience 22
  • 19. Eisenhower Matrix Importance U r g “Shoulds” e n c y 24
  • 21. Eisenhower Matrix Importance U r g “Shoulds” e n c y “Crisis” 28
  • 22. 29
  • 23. Eisenhower Matrix Importance U r g “Shoulds” e n c y “Reactive” “Crisis” 31
  • 24. 32
  • 25. Eisenhower Matrix Importance U r g “Shoulds” “Proactive” e n c y “Reactive” “Crisis” 33
  • 26. 34
  • 27. author Rita Mae Brown "A life of reaction is a life of slavery, intellectually and spiritually. One must fight for a life of action, not reaction." 35
  • 28. Proactive 37
  • 29. 38
  • 30. 39
  • 31. 39
  • 32. 40
  • 33. 48
  • 34. 49
  • 35. 50
  • 36. 51
  • 37. 52
  • 38. Empowered Productivity = Reactive Proactive 53
  • 39. Eisenhower Matrix Importance U r g “Shoulds” “Proactive” e n c y “Reactive” “Crisis” 54
  • 40. 55
  • 41. Vague (Project List Only): Implement Develop Specific (Next Actions List): Create Call Plan Write Organize Email Google 56
  • 42. 59
  • 43. 60
  • 44. 61
  • 45. sed Overw s helme S tre ut d O Confused Dr ain ing D read ressure P Chaotic 63
  • 46. Calm On Top of Things Free In Control Comfortable Confident Capable 64
  • 47. How to Get Help Speaking/Training at Your Organization/Event www.WileyAuthoritiesSpeak.com/maura-thomas/ Call/Email me: advice is always FREE! Follow: twitter.com/mnthomas Like: Facebook.com/RegainYourTime Blog: RegainYourTime.com 68
  • 48. Personal Productivity E DO WHAT YOU NEVER THOUGHT POSSIBLE WITH YOUR TIME AND ATTENTION…AND REGAIN CONTROL OF YOUR LIFE MAURA NEVEL THOMAS + Insider Tips Expert advice to help you optimize performance + Valuable Insights Eye-opening descriptions of poorly documented or undocumented features and procedures + Unbeatable Advice Real-world workarounds and little-known tips and techniques