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ELECTRONIC INVOICES &
COMPLIANCE

TG5 – Framework for emerging network infrastructure of
invoice operators throughout Europe


CEN/ISSS WORKSHOP eInvoicing Phase 2

18.06.2009, Brussels
Group Members


 Ahti Allikas (Chair)                    Peter Potgieser
 Jari Salo (Tech. ed.)                   Franco Ruggieri
 Francis Berthomieu                      Heli Salmi
 Maria Jesús Garcia Martin               Giso Schoder
 Guido Colonnelli                        Christian Tanner
 Sören Lennartson                        Vito Umberto Vavalli
 Oliver van der Linden                   Lothar Winkelbauer




                         eInvoicing & Compliance            ©2005 CEN – all rights reserved        2
                                                           © 2008 CEN – all rights reserved 22/06/2009
Agenda


  Introduction of working group 5
  Why interconnectivity is important?
  Topics in scope and topics out of scope
  Topics covered
  To Be Done




                         eInvoicing & Compliance    ©2005 CEN – all rights reserved        3
                                                   © 2008 CEN – all rights reserved 22/06/2009
Why Interconnectivity is important?

1400

1200

1000

 800                                                                 B2B e-invoices (millions)
                                                                     Participants (thousands)
 600

 400

 200

   0
       2005   2006         2007        2008         2009
                                                   (estim.)
              Source: E-Invoicing / E-Billing in Europe (Bruno Koch, Billentis, February 2009)


                                 eInvoicing & Compliance                    ©2005 CEN – all rights reserved        6
                                                                           © 2008 CEN – all rights reserved 22/06/2009
Topics in scope

 B2B eInvoicing and operator functions

 Exchange of eInvoices between the operators

 eInvoice addressing

 Promote standards, recommendations and good practices

 General legal issues, taxation, signatures and archiving




                       eInvoicing & Compliance        ©2005 CEN – all rights reserved        7
                                                     © 2008 CEN – all rights reserved 22/06/2009
Topics out of scope


   Commercial models between operators

   VAT issues

   Legal issues for eInvoice content

   Core components and other technical specifications

   Recommendations on technical solutions




                        eInvoicing & Compliance         ©2005 CEN – all rights reserved     8
                                                    © 2008 CEN – all rights reserved 22/06/2009
Pre-assumptions


 one or many interoperable infrastructures (independent from
 individual customers)

 at least two members in each infrastructure

 3 … n corner models are possible

 suppliers and buyers can join the infrastructure as one-stop
 shopping

 no need for additional agreement between supplier and buyer




                         eInvoicing & Compliance        ©2005 CEN – all rights reserved        9
                                                       © 2008 CEN – all rights reserved 22/06/2009
Topics covered, CWA content #1

Interoperability framework
Interconnection scenarios
Operator criteria
Interoperability agreement between operators
Data interchange
    Routing (address)
    Message confirmation
Conversion challenges
    Conversion scenarios
    Common format for eInvoice
    Minimum information content

                        eInvoicing & Compliance    ©2005 CEN – all rights reserved      10
                                                  © 2008 CEN – all rights reserved 22/06/2009
Topics covered, CWA content #2

Message in envelope

Original (e)Invoice

Signature/Authentification

Archiving



Converging the TG5 approach with EEI group Standards and
Networking stream




                       eInvoicing & Compliance    ©2005 CEN – all rights reserved      11
                                                 © 2008 CEN – all rights reserved 22/06/2009
Thrid Party Services, CWA content #3

 eInvoicing Address Registry
     Addressing schemes
     Minimum data content for address registry
     basic security measures
 Certification Centres
 Other third party services
     Archiving of eInvoices
     Workflow management




                         eInvoicing & Compliance    ©2005 CEN – all rights reserved      12
                                                   © 2008 CEN – all rights reserved 22/06/2009
Use case for pan-European e-invoicing
                                                              IS
                                            Dataformat D
                                             + Format B
       Supplier                                            Customer

     Format                                   Datafromat D
    A inhouse                   Dataformat C
                   Operator                        Operator             Original
                                                                        Invoice
                              Signed Format B
Signed Format B                                                    Signed Format B


        Original
        Invoice       -Format B can be a data file (usually there is no need for format C, D
                      etc), pre-assumption is that Supplier and Buyer can both recognize
                      Format B, operator acts as a transmitter

                      -Format B can be an image file (usually Format D is used for
                      processing), operator acts as a transmitter and converter
                                 eInvoicing & Compliance                ©2005 CEN – all rights reserved      13
                                                                       © 2008 CEN – all rights reserved 22/06/2009
To Be Done

Creation of conformance criteria for interoperability across
eBusiness networks and services
Uniform and simple rules for original invoice (authenticity & integrity)


… and   to have that all in practise!




                         eInvoicing & Compliance         ©2005 CEN – all rights reserved      14
                                                        © 2008 CEN – all rights reserved 22/06/2009
For more information, please contact:

                TG5 chair
               Ahti Allikas
         ahti.allikas@itella.com
         Phone +372 6519 000
          GSM +372 5276 676

              TG5 expert
                Jari Salo
           jari.salo@tieke.fi
        Phone +358 9 4763 0303
        GSM +358 43 820 0936



                Jari Salo, TIEKE, 2008    ©2005 CEN – all rights reserved      15
                                         © 2008 CEN – all rights reserved 22/06/2009

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Tg 5 Ahti Allikas Cen 18 06 2009

  • 1. ELECTRONIC INVOICES & COMPLIANCE TG5 – Framework for emerging network infrastructure of invoice operators throughout Europe CEN/ISSS WORKSHOP eInvoicing Phase 2 18.06.2009, Brussels
  • 2. Group Members Ahti Allikas (Chair) Peter Potgieser Jari Salo (Tech. ed.) Franco Ruggieri Francis Berthomieu Heli Salmi Maria Jesús Garcia Martin Giso Schoder Guido Colonnelli Christian Tanner Sören Lennartson Vito Umberto Vavalli Oliver van der Linden Lothar Winkelbauer eInvoicing & Compliance ©2005 CEN – all rights reserved 2 © 2008 CEN – all rights reserved 22/06/2009
  • 3. Agenda Introduction of working group 5 Why interconnectivity is important? Topics in scope and topics out of scope Topics covered To Be Done eInvoicing & Compliance ©2005 CEN – all rights reserved 3 © 2008 CEN – all rights reserved 22/06/2009
  • 4. Why Interconnectivity is important? 1400 1200 1000 800 B2B e-invoices (millions) Participants (thousands) 600 400 200 0 2005 2006 2007 2008 2009 (estim.) Source: E-Invoicing / E-Billing in Europe (Bruno Koch, Billentis, February 2009) eInvoicing & Compliance ©2005 CEN – all rights reserved 6 © 2008 CEN – all rights reserved 22/06/2009
  • 5. Topics in scope B2B eInvoicing and operator functions Exchange of eInvoices between the operators eInvoice addressing Promote standards, recommendations and good practices General legal issues, taxation, signatures and archiving eInvoicing & Compliance ©2005 CEN – all rights reserved 7 © 2008 CEN – all rights reserved 22/06/2009
  • 6. Topics out of scope Commercial models between operators VAT issues Legal issues for eInvoice content Core components and other technical specifications Recommendations on technical solutions eInvoicing & Compliance ©2005 CEN – all rights reserved 8 © 2008 CEN – all rights reserved 22/06/2009
  • 7. Pre-assumptions one or many interoperable infrastructures (independent from individual customers) at least two members in each infrastructure 3 … n corner models are possible suppliers and buyers can join the infrastructure as one-stop shopping no need for additional agreement between supplier and buyer eInvoicing & Compliance ©2005 CEN – all rights reserved 9 © 2008 CEN – all rights reserved 22/06/2009
  • 8. Topics covered, CWA content #1 Interoperability framework Interconnection scenarios Operator criteria Interoperability agreement between operators Data interchange Routing (address) Message confirmation Conversion challenges Conversion scenarios Common format for eInvoice Minimum information content eInvoicing & Compliance ©2005 CEN – all rights reserved 10 © 2008 CEN – all rights reserved 22/06/2009
  • 9. Topics covered, CWA content #2 Message in envelope Original (e)Invoice Signature/Authentification Archiving Converging the TG5 approach with EEI group Standards and Networking stream eInvoicing & Compliance ©2005 CEN – all rights reserved 11 © 2008 CEN – all rights reserved 22/06/2009
  • 10. Thrid Party Services, CWA content #3 eInvoicing Address Registry Addressing schemes Minimum data content for address registry basic security measures Certification Centres Other third party services Archiving of eInvoices Workflow management eInvoicing & Compliance ©2005 CEN – all rights reserved 12 © 2008 CEN – all rights reserved 22/06/2009
  • 11. Use case for pan-European e-invoicing IS Dataformat D + Format B Supplier Customer Format Datafromat D A inhouse Dataformat C Operator Operator Original Invoice Signed Format B Signed Format B Signed Format B Original Invoice -Format B can be a data file (usually there is no need for format C, D etc), pre-assumption is that Supplier and Buyer can both recognize Format B, operator acts as a transmitter -Format B can be an image file (usually Format D is used for processing), operator acts as a transmitter and converter eInvoicing & Compliance ©2005 CEN – all rights reserved 13 © 2008 CEN – all rights reserved 22/06/2009
  • 12. To Be Done Creation of conformance criteria for interoperability across eBusiness networks and services Uniform and simple rules for original invoice (authenticity & integrity) … and to have that all in practise! eInvoicing & Compliance ©2005 CEN – all rights reserved 14 © 2008 CEN – all rights reserved 22/06/2009
  • 13. For more information, please contact: TG5 chair Ahti Allikas ahti.allikas@itella.com Phone +372 6519 000 GSM +372 5276 676 TG5 expert Jari Salo jari.salo@tieke.fi Phone +358 9 4763 0303 GSM +358 43 820 0936 Jari Salo, TIEKE, 2008 ©2005 CEN – all rights reserved 15 © 2008 CEN – all rights reserved 22/06/2009