Tarmin Lowering Capex And Opex

Lowering CAPEX and OPEX with
Enhanced Storage Management
August/September 2009

Active Archival, ILM, CAS and Intelligent
Storage Software

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© 2008-2009 Tarmin™ Technologies CONFIDENTIAL
August 2009 2

NexStor Overview

• Founded in 2004
• One of the UK largest independent storage integrator
• Clients include Norwich Union, University Manchester ,
Oxford University, Devon County Council, Deutsche
Bank, Wedlake Bell
• Proven record of driving down costs associated with
information ownership
• Enterprise Archiving , disaster recovery backup and
restore and centralised storage are key competencies.
• ISO Accredited 2009
• All storage consultants SNIA accredited

August 2009 3

Why we are here today

• Customers are experiencing a series of specific business
challenges around management and retention of data

• The focus of this session is helping companies understand
the challenges of managing data and how Tarmin’s
GridBank™ can help solve the problem

August 2009 4

The “Challenge”

• “Storage demands are increasing rapidly due to increased
regulation, business requirements and user waste”

• IT budgets are being reduced in response to current
economic conditions

• Archive data accessibility demands are increasing

• Key business technologies are changing the nature of data
management

August 2009 5

“ILM is the solution”

• ILM or Information Lifecycle Management is a systematic
classification of data and management of said data based
on its business value

• Traditional ILM solutions realize ROIs through tiering
storage

• A diverse selection of ILM hardware and software solutions
exist.

August 2009 6

“ILM is the problem”

• ILM Solutions are difficult to implement and the value is
heavily dependent on execution.

• Traditional ILM products share the following challenges
– Point solution
– Vendor specific solution
– High risk in the event of obsolescence
– High initial capital expenditure required

August 2009 7

“ILM is the problem”

• Single point solutions or vendor specific solutions risk
leaving your organization locked in.

• High entry point makes adding ILM strategies difficult

• Most ILM solutions require several modules just to perform
basic functionality

• Scale poorly, resulting in the need for accurate initial
scoping

August 2009 8

GridBank Active Archiving

• Innovative Grid-based architecture, allows for simplified
deployment and expansion

• Flexible entry price point allows a GridBank solution to be
deployed at departmental level and scaled to the enterprise

• Simplified licensing and pricing model where all
infrastructure services are included in the capacity license

• Traditional on-site deployment

• STorage as a Service (STaaS)

August 2009 9

August 2009 10

The Problem:
Incredible Data Growth
SAP
• Unmanaged Data Structured
Oracle
Siebel
– Billions and billions of (database apps) ERP
CRM
files Financials
Custom Invoices
– TB’s to PB’s to EB’s of CAD files
storage Seismic files
Engineering
– Hundreds of file formats docs
Checks
– Capacity needs Audio & Video
X-rays
growing >50% per year Manual
• Impact Marketing docs

– Tremendous cost User Home Directories
Disk based Backups
burden Reference Data Archives
Email .pst & Attachments
– IT operational Unstructured and Compliance Archives
inefficiency Semi structured Proposals & Forms
(files and emails) Contracts
– Corporate risk Database dumps
Price Quotes

August 2009 11

Yet, Budgets are Tight

“Recession puts
“Predictions: IT
knife to
Spending Slashed”
December 2008 IT budgets”
March 2009

“IT budget ‘09: “US IT
Spending down” Jobs Fall”
January 2009 January 2009

“Storage budgets “Economic Downturn
shrink as Hits Storage
capacity grows” Spending ”
January 2009 December 2008

August 2009 12

The Solution: Active Archival
• Optimise storage OPEX and CAPEX
– Reduces cost per TB and delivers real storage TCO
– Enables the migration of data to low cost secondary storage and cloud
storage environments
– “Pay as you grow” pricing model
– Use of low cost, heterogeneous server and storage platforms
• Low cost secondary storage saves 4X – 7X per TB than high storage
performance storage (depending upon vendor)
• Eliminates vendor lock-in and allows “over-time” vendor selection flexibility
• Military strength data security
– Ability to recover critical content
– Data protection – security, role-based access, and encryption built in
– Data validation – constant monitoring and repair to insure data is always
good and accessible
• Comprehensive E-discovery, search, and retrieval

August 2009 13

• Reduces the cost of business risk
– Data is always online
– Compliance, regulatory, and governance coverage
– Search and e-discovery
• Policy-based management
– Completely automated storage management solution
– Includes policies for ingestion, migration, data disposition, replication,
retention, and much more!!
• Provides a Greener overall storage environment
– Reduces cooling and power requirements of secondary storage
– Reduces cost, carbon footprint and floorspace
• Reduces backup costs, shortens backup windows, and improves
storage and server performance
• Secure transparent user access

August 2009 14


• Active Archival is not just about compliance…

August 2009 15

Best Practice #1:
Analyze Business Requirements

• OPEX and CAPEX true measure of storage TCO
• Assess unstructured content strategy:
– The ability to recover critical content
– Providing the data and content for conducting business
• Determine compliance needs and the litigation risk
• Distinguish between what is mandated and required by:
– Government requirements
– Corporate policy
– Business efficiency
• Organisations must proactively determine balance between legal,
compliance, and user needs

August 2009 16

Best Practices #2 – Consolidate Content/
Platforms through Archiving

E-Mail Report (Print Stream)
Archiving Archives

Rich Content ERP
Media Systems
Archiving

Files
Imaging
SharePoint
Archiving

Active Content Active Archive

August 2009 17

Best Practice #3:
What and Why to Keep it?

• Government • Corporate policy • Employee-
mandated information retained for
content - Contracts and Core business
- Regulations Business content efficiency
- Hazardous - Correspondence - Employee
materials about HR disputes documents
- Broker/dealer - Office documents - Project history
communication and email
- Reference material
communication
- Other - Other
- Financial transaction
records

Mandatory Optional
preservation preservation

August 2009 18

Best Practice #4: Manage
Unstructured Data in 7 Stages
Establish continuous audit and
7 review processes.

Communicate and train staff. Publish policies,
6 retention schedules and procedures.

Select and deploy an Active Archiving Storage
5 solution that works with current infrastructure.

4 Determine functional and
technical requirements.

3 Build a file plan and retention schedule with
access rights and document types.

2 Build and draft policies to detail enterprise needs for archiving and record
retention to satisfy business, regulatory, legal and fiscal requirements.
Develop a strategy and a program oversight team
1 consisting of legal, finance, IT and business managers.

August 2009 19

GridBank - The Comprehensive
Solution
“Tarmin’s recognition by our readership
e-Discovery as the “One to Watch” product speaks
volumes about GridBank, Tarmin’s
market insight, and strong team.”
Security June 2009

“GridBank 1.5’s innovative design will
Audit Management completely alter the management
paradigm for SharePoint … ”
April 2009
Policy
Management “GridBank is positioned to
substantially reduce storage capital
Archiving and operating expenditures.”
May 2009
Information Lifecycle
Management “…GridBank 1.5’s feature-rich platform
enables these customers to
Storage and Content shift some of the archive storage
Management management burden to a trusted
cloud storage service provider ...”
June 2009

August 2009 20

Secondary Storage Intelligent Platform
and Active Archival in ONE Solution
File Data and SharePoint Production GridBank
NAS and File Servers - Windows, Linux, HP-UX, Grid-based server, software command
AIX, Solaris, Virtual Servers, SharePoint layer, and metadata management

IP LAN/WAN

NAS
Cloud
Storage
Storage Virtual Pool:
Primary Storage Support for Cloud
Vendor agnostic low
SAN and DAS Storage Service
cost secondary storage
Providers

• Support existing File Server and SharePoint production environments
– Multiple OS Support: Windows, Linux, Solaris, HP-UX, AIX, and Virtual Servers
– Automatic migration from high cost primary storage to low cost secondary and Cloud storage
• Heterogeneous storage and Cloud storage support with storage footprint reduction
• Automated policy-based storage tiering and data management
• Security and encryption
• E-discovery, Indexing, and search
• Compliance, data retention, data disposition, and audit management
• Highly scalable and highly fault tolerant grid-based design
August 2009 21

Case Study:
“GridBank has dramatically reduced my storage and
IT labor costs. Your product makes data and content
management incredibly easy…”
— Derek Kruger
IT and Communications Supervisor
• Problems:
– CAPEX and OPEX for storage not controlled
– Backup window too long and IT management headache
– E-discover expenses and labor time – 2 members IT team, full-time 1 month to
respond to e-discover request
– Tape management and handling of media expensive
• The GridBank Solution:
Migrated data to low cost secondary storage
Policy management automated storage management, migration, and content
control
Decreased storage footprint by over 50%
Reduced tape backup window from 24 hours to 8 hours
Performs E-discovery in minutes and hours instead of days and months
Repurposed storage from four different vendors into GridBank virtual pool
August 2009 22

GridBank – the WINNING Solution

WINNER
“Tarmin’s recognition by our
readership as the “One to Watch”
product speaks volumes about
GridBank, Tarmin’s market insight,
and strong team.”
Brian Wall
Editor, Storage Magazine UK

NAMED “Tarmin's "grid-based
One of the “Nine architecture enables capacity
Storage Companies to and performance scalability, as
Watch” well as cost-effectiveness…”
Lauren Whitehouse
Analyst at ESG quoted in Network World Magazine
August 10, 2009

August 2009 23

Questions?

August 2009 24

Contact Information

Mike Tonks
Senior Business Development Manager
NexStor
Email: mtonks@nexstor.co.uk
Sales: 01623 600653

Dave Pinnington
Business Development Director
Tarmin Technologies
Email: dave.pinnington@tarmin.com
Mobile: 07921 829442

August 2009 25

Tarmin Lowering Capex And Opex

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