PowerPoint Intermediate Workshop – by Mahmud Shihab & Chaza Kalach – November 2005 Make sure you have the following settings: 1- View/Normal 2- View/Task Pane 3- View/Toolbars/Customize/Options…/ and select show Standard and Formatting toolbars on two rows 1- Apply several slide designs form the Task Pane to choose the design you prefer. 2- Run the slide show using: a- Slide Show/View Show or F5: This will start the show from the first slide. b- If you click the screen icon located at the lower left hand corner will start the slide show from the current slide. 3- Use the arrow keys of your keyboard as well as the Page Up and Page Down to control the show. 4- Right click your screen to explore other options that allow you to control your slide show.
Adding hyperlinks to the Table of Contents: 1- Select the word you want to link, example “Objectives” 2- Click on the Insert Hyperlink icon on the standard toolbar 3- Click “ Place in this Document ” on the left side 4- Click on the Objectives slide This will create a hyperlink from the word “ Objectives ” to the slide “ Objectives ”. Note that hyperlinks are only functional during a slide show and not in the design view. 5- Apply the same strategy to insert hyperlinks to all items in the Table of Contents. 6- To decorate this page, visit www.google.com then click on “images” then type the word “ fruits” . a- Click the image you like b- Click on the image again to get the full size c- Right click to copy it, then paste it on the right side of the Table of Contents d- Reference the page from which you copied the image in the “References” slide. 7- Adding a navigation bar to all slides a- at the bottom of the slide, draw two opposite (right and left) arrows and an UP arrow in between from the AutoShapes/Block Arrows. Hint: you may use the arrows I drew right under the slide and move them up onto the slide. b- select the left arrow and insert a hyperlink/Place in this Document/Previous Slide c- select the right arrow and insert a hyperlink/Place in this Document/Next Slide d- select the up arrow and insert a hyperlink/Place in this Document/Table of Contents e- after you add the hyperlinks, select the three arrows with the mouse and click “Copy” then advance to the next slide and click “Paste”, repeat this step until you paste the arrows on all slides. All arrows will have the same functional properties of the arrows originally drawn on the Table of Contents slide. f- slide show/action buttons/End Show
Visual Table of Contents: Select each of the images and insert a hyperlink to its corresponding slide. This will create a visual way of presenting contents.
Gif animations are made from sequences of frames. They add an attractive dimension to your presentations. You may find many on the web. Try to find sites with gif animations in Google or use http://www.gifanimations.com Activity: Insert the animated images provided with your presentation. Notice that the images will not show their animation until you run the slide show. Press F5 to run the slide show.
Adding a Video file to your presentation: 1- Insert/Movies and Sounds…/Movie from file… 2- Choose the “ Fruits and Vegetables.wmv ” file that came in your presentation folder 3- Choose YES, when asked if you want to play the video file automatically in the slide show.
Image transparencies: Insert/Picture/From File… to insert the food-pyramid.gif image provided with the presentation. The white area of this image is not appropriate for the background we are using for this presentation. In such a case, we can convert this white color to a transparency. The Set Transparent Color icon (half blue/half yellow) available on the pictures toolbar will help you pick up the color you want to set as a transparency.
Try to apply the transparency effect to set “Red” as the transparent color. Notice that gradients of red cannot become transparent. Only one color can be set to transparent. This is very similar to gif images on web pages.
Insert an Organization Chart: Insert/Diagram… then choose the top left tree-like Organization Chart You need to create the following tree: 1- Top level: Nutrients 2- Second Level - (6 boxes): Fats , Proteins , Carbohydrates , Water , Vitamins , & Minerals . Hint: the style: Verdana, 10pt, bold can gives you a good result.
Insert a Pyramid Diagram: Insert/Diagram… then choose the Pyramid diagram You need to create the following food pyramid made of FIVE levels: Fats and Sweets – TOP LEVEL Meat Dairy Products Fruits and Vegetables Bread and Cereals – BOTTOM Level
Insert a Chart: 1- Insert/Chart… 2- Delete the values in rows 2 and 3 3- Change the name of the first row to: “Nutrients” 4- Change the titles of all columns and their values according to the following list: Fats and Sweets: 7% Meat: 12% Dairy Products: 15% Fruits and Vegetables: 33% Bread: 33% Double click the chart to edit its properties Delete the Nutrients legend as it will give you more space. Double click the labels at the bottom to change the font size to 12 so that all labels can be seen on the chart. Resize the chart as necessary.
Fill in the Blanks Activity: 1- From the drawing toolbar, select the text box 2- Click at the bottom of the slide and type the word “ water ” and change its color to highlight it. 3- Move the text box over the line provided in the first sentence. Animating the text box: 1- Select the textbox (click its borders) 2- From the top of the Task Pane on the right choose: The Custom Animation Pane 3- Assign any animation you like. Suggested: Add Effect / Entrance / Blinds This effect will hide the text box when you reach the slide. After you interact with your audience about the question, you can click on the mouse or press the spacebar to reveal the word “water”. This is a great tip to add interactivity to your presentations.
Fill in the Blanks Activity 2: Repeat the same strategy explained in the previous slide. The two words are: “Saturated” And “Unsaturated”
Matching Activity: 1- Draw the following arrows from top to bottom: Carbohydrates 2 nd Picture Proteins 1 st Picture Vitamins 3 rd Picture Minerals 4 th Picture 2- Choose the top arrow (Carbohydrates 2 nd Picture) 3- From the Task Pane on the right choose: The Custom Animation Pane 4- Add Effect / Entrance / More Effects… / Wipe 5- From Task Pane, set the direction to: FROM LEFT this will make the arrow have a better animation. 6- Repeat steps 3, 4, and 5 for all other arrows in the following order: Proteins 1 st Picture Vitamins 3 rd Picture Minerals 4 th Picture Test your slide using F5.
Multiple Choice Activity: 1- From the drawing toolbar, draw an oval around item “D. Water” 2- Select the oval, apply “No Fill”, and increase the line thickness. 3- From Task Pane on the right choose: The Custom Animation Pane 4- Assign any animation you like. Suggested: Add Effect / Entrance / Blinds This effect will hide the text box when you reach the slide. After you interact with your audience about the question, you can click on the mouse or press the spacebar to reveal the right answer. This is a great tip to add interactivity to your presentations.
Inserting Background Music On this page we’re going to add a music file to play at the start of the slide. 1- Insert/Movies and Sounds… /Sound from file… 2- Choose a music file from C:mediashared Musicwav musiccontemporary.... 3- Choose YES, when asked if you want to play the music file in the slide show. This will start playing the music file automatically when the slide is displayed. 4- For convenience, move the speaker icon that was displayed on the middle of the slide to any of the sides off stage to hide the icon. Good Luck!
![Table of Contents ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]](data:image/gif;base64,R0lGODlhAQABAIAAAAAAAP///yH5BAEAAAAALAAAAAABAAEAAAIBRAA7)