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Best Practices for Electric Vehicle Charging
Electric Vehicle Charging
Workshop – Pasadena

October 25, 2013

1
Agenda

2
Introduction

Why EV Charging?

3
Los Angeles Tops ‘Dirty Air’ List for
13th Time in 14 Years

“Car-obsessed Los Angeles once again tops the list for the worst ozone pollution in the
country for the 13th time in the 14 years the report has been issued. Californians, in
general, tend to inhale the dirtiest air: seven of the top-10 most air polluted cities on the
list are in that state.” ABC News, April, 2013
http://abcnews.go.com/blogs/health/2013/04/24/los-angeles-tops-dirty-air-list-for-13th-time-in-14-years/

4
Los Angeles County GHG Emission
Sources
Street Lights, Traffic
Signals, and Outdoor
Lighting
2%
Employee Commute
33%

Other Sources*
4%

Vehicle Fleet
10%

Building Energy Use
35%

Cogeneration Facilities
16%

* Other sources include Owned Landf ills, Ref rigerants, Wastewater Treatment Plants, Water Pumps, Miscellaneous
(Ammunition, Ethylene Oxide, CO2, and Acetylene), Waste Generation, and Water Consumption.

5
Cars - Big Contributor to Air Pollution

6
Growing Number of PEV Models

7
Monthly Sales

8
PHEVs vs Hybrids

9
Commuters Can Charge at Work
60% of vehicles on
road are commuter
vehicles
We need to focus on
workplace charging

10
Importance of Workplace Charging
 Fills a critical gap in PEV
Infrastructure needs
 Extends the range of PEVs
and builds the market
 Allows for more electric
only miles for PHEV’s
 Creates local ‘PEV
showrooms’ for info sharing
on vehicles
 EV’s can act as ‘employee
pool cars’ for day trips
Funding and Program Parameters
»
»
»
»

Site Eligibility
Funding Amount and Purpose
Accessing the funding
SB 454: New Regulations on EV Charging
and Billing

12
Site Eligibility
» Mixed-use sites with min of 25k square feet of
non-residential gross floor area or more
» Multifamily residential sites with 25 units or
more
» Commercial sites with minimum of 25k square
feet of gross floor area

13
Funding Amount
» $10,000 maximum per property owner, on a
first come-first served basis
» Property owners can use funding for
multiple sites subject to proximity to other
planned EV sites
» Sites must be located in the City of Pasadena
» The total program has a cap of 50
new/replacement charging stations.
» Federal tax credits may also be available
(expiring soon, check with your tax advisor.)
14
Funding Purpose
» For costs of hardware (Level 2, and/or fast charging EVSE) and/or the cost of
installation.
» 2 to 3 charging stations per site, with "district" caps to ensure equitable
distribution of new chargers
» Property owner is responsible for the maintenance and operation of the charging
stations.
» Charging stations need not have "intelligent charging" options, but must be
upgradeable to include such options as data monitoring, communications, and
demand control capability (to facilitate possible future demand response
program).
» Only commercial retail/entertainment/hospitality/residentialsites that are served
by PWP electric are eligible.
» Property owners should consult with their Account Managers at PWP regarding
potential demand costs associated with EV charging.
» Charging stations must be accessible to the public during normal business hours.
» Time limit EV parking should be implemented and enforced during mid-day hours
(i.e. 10 am to 3 pm) to ensure turn over.
15
Accessing the Funding
» Submit 3 bids from approved vendors list to the City of Pasadena to start
the process.

» Submit bids to:
Mike Bagheri
City of Pasadena
Transportation Manager
mbagheri@cityofpasadena.net
(626) 744-7208

» The cut-off date for submitting bids is January 15, 2015. All installation
must be completed by June 30, 2014. July 07, 2014 is the deadline for
submitting invoices.
» A MOU will be executed between the City of Pasadena and grant recipient.
» The City of Pasadena will issue Purchase Orders for payment to contractors.
16
New Regulations on EV Charging
and Billing
SB 454: The Electric Vehicle Charging Stations
Open Access Act
» Requires that all public charging stations which
require payment accept a simple credit card
transaction or provide access with a phone call.
» Requires pricing transparency so that drivers
know costs associated with particular charging
stations.
» Goal is to ensure that the entire public charge
infrastructure—much of which is funded at least
in part by public money—is available to anyone in
need of a charge.
17
Best Practices for Workplace and
MUD Charging
» How Best Practices were developed
» Elements of the Best Practices
» Gain Internal Support – Survey – What to Install Charging Equipment Options and Costs - Establish
Internal Procedures – Monitor and Evaluate

» Employer Policies Supportive of EVs
» Taxes and Incentives
» Examples of Workplace Charging
18
How Best Practices for Workplace
Charging Were Developed
EEVI – Employer EV Initiative

Workshop I
(July 2012 –
Google)

Survey of
companies

7 Interactive
Monthly
Web
Meetings

Interviews
with
Pioneering
and
Interested
Companies

Review of
Relevant
Reports and
Literature

19
Elements of Best Practices for
Workplace Charging
Gain Internal Support
Employee Survey & Site Electrical System Evaluation
Choose Appropriate System

Install System
Establish Internal Procedure
Monitor and Evaluate
20
Gain Internal Support

Company
Management

Interested
Employees
21
Employee Survey & Site Electrical System Evaluation

Employee
Survey
• No. of vehicles leased or
purchased
• Commuting distances
• Interest to charge at work

Electrical System
Evaluation
• Electrical Panel
• Circuit Breakers
• Wiring

22
Choose Appropriate System

EVSE Options &
Hardware Costs
• Level 1
• Level 2
• Fast Charging ?
• How many
EVSEs?

Installation Cost
• Siting
• Power
requirements
• Permits

Operational Costs
• Electricity Cost
• Facility/Demand
Charge
• Network costs

23
How Many Chargers?

24
Costs
» Hardware costs
» Level 1… just the cord to ~$1,000
» Level 2: $500 - $5,000
» DC Fast charging: $15,000

» Installation costs
» Can vary greatly depending on site conditions
» Few $100 to $5,000 per EVSE

» Operating costs
» Commercial el rates in US $ 0.8 -0.15/kWh
» Network costs – site host, monthly charge
$30/EVSE, membership for user
» Demand charges – can be avoided if managed, cost $1030/kW
25
Install System
Determine
recharging site(s)

Closer to existing electric utility
equipment is cheaper, adding
new circuits and conduit can
increase capital costs
significantly

Review traffic, pedestrian
flow, parking requirements, and
ADA compliance issues

Consider such safety, proper
and sufficient lighting, potential
shelter from weather, general
personal/ property security, and
signage

Determine additional retrofit
needs, including landscaping

Estimate electrical
load at site(s)

Determine whether to use Level
1 or 2 charging or other

Obtain charger requirements
from vehicle and charger
suppliers

Determine the appropriate
number of EVSE units

Consider expectations for
future expansion now, taking
into account the facility’s
electrical capacity

Contact EVSE
suppliers

Confirm charging
needs, types, and costs. A
listing of suppliers
www.pluginamerica.org/access
ories.

Buy equipment that takes
advantage of the total time
employees are parked to
minimize your equipment and
utility costs

Contact Utility

Assess existing electricity supply
- is it adequate?

If no, determine necessary
electrical service upgrades

Review metering requirements
and elective options

Consider using load
management equipment.

Contact pertinent
permitting agencies
and obtain all
pertinent building
and use permits.

Identify special local
fire, construction, environment
al, or building requirements

Obtain all applications

Determine additional
permitting costs

Determine site plan
requirements

Check with utility if they offer
special daytime EV charging
rates

Hire the prime
contractor and verify
contractor
subcontractor
credentials.

26
Establish Internal Procedures
Level of
Access

Combine with
fleet use

System
Optimization

Payment
options

EVs vs PHEVs

Integrate DG

$/h, $kWh

Employees
and Guest

Public or
Private Access

Priority

Consider total
building load

Flat monthly
rate

Fleet vehicles

Vehicle Building – Grid
(V2G)

Free

27
Monitor & Evaluate
Understand Usage
• Number of vehicles
• Frequency & duration
of charging
• Electricity use kWh

Future Plans
• Expansion
• Billing
• System Optimization

Evaluate Cost
• Operating
• Maintenance
• Management

28
Employee Policies Supportive of PEVs
» Cash incentives up to $4,000 for purchasing or
leasing a qualified PEV
» Company paid monthly lease – HOV access
» Free charging at work

29
Incentives
» Local and regional incentives – employee commute
reduction programs (large cities)
» 13 states have pending incentives for EVs
» HOV lanes
» Tax exemption or credits

» December 31, 2013, can deduct cost of the equipment
and installation, up to $30,000, under the Alternative
Fuel Vehicle Refueling Property Credit Act.
www.irs.gov/pub/irs-pdf/f8911.pdf
» Up to 3 LEED credits
30
MUD Charging
(Multi-Unit Dwelling)

31
Other Tools and Resources
 CALSTART
 Website to share resources across regions and showcase case
studies www.evworkplace.org

» California Plug-In Electric Vehicle Collaborative
» Case Studies Report
» AMPING UP CALIFORNIA'S WORKPLACES: 20 case studies on plug-in
electric vehicle charging at work (November, 2013)

» Decision Guides
» Why Employers Should Install Workplace Charging for Plug-in Electric
Vehicles (November, 2013)
» Employer's Guide to Installing Workplace Charging for Plug-in Electric
Vehicles (November, 2013)
» How Can I Get Plug-in Electric Vehicle Charging at My Workplace
(November, 2013)
» Workplace Charging How and Why? (2012)
» See more at: http://www.pevcollaborative.org/Workplace-Charging
Headers, Blue, Bold, Calibri 44

Local Business Actions with
EV Charging
Grant Dawdy
» Manager, Environment and
Conservation, TDM
» The Walt Disney Company

34
Kristina Valenzuela
California Institute of Technology
Kristina.Valenzuela@caltech.edu
626-395-4729












Are you buying an EV this year?
Do you already own an EV?
Do you have a charging station installed at
home?
Do you have an outlet higher than 120 volts?
Do you currently use the existing stations on
Campus?
If charging stations are updated or new ones
installed would you use them on Campus?
If there was a charge for the use of charging
stations would you pay to use them?





Call surrounding locations
Caltech charges $1.25 per hour, $1.00 min.
and 4 hour limit.
The public is charged $2.00 per hour, $1.00
min. and a 4 hour limit.







2 charging stations in the South Wilson
Parking Structure/1 in Holliston Parking
Structure
Staff and Students were already used to these
locations.
What output specs will be needed?
Schedule a walk through with the company





Is this coming from your budget?
Do you have the budget to take this on?
Can other departments help?
Caltech went through the ChargePoint
America Program (Free Charging Stations) still
had expenses.








Use your research on the surrounding
companies and what they are charging.
Staff/Students are charged $1.25 per hour
Public is charged $2.00 per hour
Online membership
Registration of all Caltech ChargePoint Cards
online before registering and distributing to
Caltech Community




Very easy online programming
Had to call customer services once
Have good relationship with installing
company






Decide ahead if you will be keeping the old
charging stations or removing them from
your location
If you remove and the decide to re-install can
cost you more.
Will you charge for the use of the old
charging stations?


Make sure you have signage explaining rules
Instructions posted and
laminated by machine.

Just a Thought!!! Liability
Clause in case of injury
From the ChargePass account you can set up SMS
and email alerts for:
 Vehicle Fully Charged
 Plug out Detection
The ChargePass account will collect all usage history
for your public charging with:
 Start and end times
 Energy used
 Greenhouse gases saved
 Occupied time
 Location


Go to mychargepoint.net and click find
stations, or download the ChargePoint apps
for your smart phone.



Timeline
Some people still charging with 110 outlet
from their office buildings to charge or not to

charge.


Stick to your rules
EVSE Panel
»
»
»
»

Joe Cannon – EV Connect
Joseph Shinn– Clean Fuel Connection
Dexter Turner – OpConnect
Jordan Vannini – Construction Business
Consulting

47
Questions?
Please indicate your level of interest on Sign-Up
Sheet before leaving today.
Thank you!

48
CALSTART
Clean Transportation
Technologies
and Solutions
Whitney Pitkanen
wpitkanen@calstart.org

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Workplace charging best practices (calstart) pasadena workshop 10-25-133

  • 1. Best Practices for Electric Vehicle Charging Electric Vehicle Charging Workshop – Pasadena October 25, 2013 1
  • 4. Los Angeles Tops ‘Dirty Air’ List for 13th Time in 14 Years “Car-obsessed Los Angeles once again tops the list for the worst ozone pollution in the country for the 13th time in the 14 years the report has been issued. Californians, in general, tend to inhale the dirtiest air: seven of the top-10 most air polluted cities on the list are in that state.” ABC News, April, 2013 http://abcnews.go.com/blogs/health/2013/04/24/los-angeles-tops-dirty-air-list-for-13th-time-in-14-years/ 4
  • 5. Los Angeles County GHG Emission Sources Street Lights, Traffic Signals, and Outdoor Lighting 2% Employee Commute 33% Other Sources* 4% Vehicle Fleet 10% Building Energy Use 35% Cogeneration Facilities 16% * Other sources include Owned Landf ills, Ref rigerants, Wastewater Treatment Plants, Water Pumps, Miscellaneous (Ammunition, Ethylene Oxide, CO2, and Acetylene), Waste Generation, and Water Consumption. 5
  • 6. Cars - Big Contributor to Air Pollution 6
  • 7. Growing Number of PEV Models 7
  • 10. Commuters Can Charge at Work 60% of vehicles on road are commuter vehicles We need to focus on workplace charging 10
  • 11. Importance of Workplace Charging  Fills a critical gap in PEV Infrastructure needs  Extends the range of PEVs and builds the market  Allows for more electric only miles for PHEV’s  Creates local ‘PEV showrooms’ for info sharing on vehicles  EV’s can act as ‘employee pool cars’ for day trips
  • 12. Funding and Program Parameters » » » » Site Eligibility Funding Amount and Purpose Accessing the funding SB 454: New Regulations on EV Charging and Billing 12
  • 13. Site Eligibility » Mixed-use sites with min of 25k square feet of non-residential gross floor area or more » Multifamily residential sites with 25 units or more » Commercial sites with minimum of 25k square feet of gross floor area 13
  • 14. Funding Amount » $10,000 maximum per property owner, on a first come-first served basis » Property owners can use funding for multiple sites subject to proximity to other planned EV sites » Sites must be located in the City of Pasadena » The total program has a cap of 50 new/replacement charging stations. » Federal tax credits may also be available (expiring soon, check with your tax advisor.) 14
  • 15. Funding Purpose » For costs of hardware (Level 2, and/or fast charging EVSE) and/or the cost of installation. » 2 to 3 charging stations per site, with "district" caps to ensure equitable distribution of new chargers » Property owner is responsible for the maintenance and operation of the charging stations. » Charging stations need not have "intelligent charging" options, but must be upgradeable to include such options as data monitoring, communications, and demand control capability (to facilitate possible future demand response program). » Only commercial retail/entertainment/hospitality/residentialsites that are served by PWP electric are eligible. » Property owners should consult with their Account Managers at PWP regarding potential demand costs associated with EV charging. » Charging stations must be accessible to the public during normal business hours. » Time limit EV parking should be implemented and enforced during mid-day hours (i.e. 10 am to 3 pm) to ensure turn over. 15
  • 16. Accessing the Funding » Submit 3 bids from approved vendors list to the City of Pasadena to start the process. » Submit bids to: Mike Bagheri City of Pasadena Transportation Manager mbagheri@cityofpasadena.net (626) 744-7208 » The cut-off date for submitting bids is January 15, 2015. All installation must be completed by June 30, 2014. July 07, 2014 is the deadline for submitting invoices. » A MOU will be executed between the City of Pasadena and grant recipient. » The City of Pasadena will issue Purchase Orders for payment to contractors. 16
  • 17. New Regulations on EV Charging and Billing SB 454: The Electric Vehicle Charging Stations Open Access Act » Requires that all public charging stations which require payment accept a simple credit card transaction or provide access with a phone call. » Requires pricing transparency so that drivers know costs associated with particular charging stations. » Goal is to ensure that the entire public charge infrastructure—much of which is funded at least in part by public money—is available to anyone in need of a charge. 17
  • 18. Best Practices for Workplace and MUD Charging » How Best Practices were developed » Elements of the Best Practices » Gain Internal Support – Survey – What to Install Charging Equipment Options and Costs - Establish Internal Procedures – Monitor and Evaluate » Employer Policies Supportive of EVs » Taxes and Incentives » Examples of Workplace Charging 18
  • 19. How Best Practices for Workplace Charging Were Developed EEVI – Employer EV Initiative Workshop I (July 2012 – Google) Survey of companies 7 Interactive Monthly Web Meetings Interviews with Pioneering and Interested Companies Review of Relevant Reports and Literature 19
  • 20. Elements of Best Practices for Workplace Charging Gain Internal Support Employee Survey & Site Electrical System Evaluation Choose Appropriate System Install System Establish Internal Procedure Monitor and Evaluate 20
  • 22. Employee Survey & Site Electrical System Evaluation Employee Survey • No. of vehicles leased or purchased • Commuting distances • Interest to charge at work Electrical System Evaluation • Electrical Panel • Circuit Breakers • Wiring 22
  • 23. Choose Appropriate System EVSE Options & Hardware Costs • Level 1 • Level 2 • Fast Charging ? • How many EVSEs? Installation Cost • Siting • Power requirements • Permits Operational Costs • Electricity Cost • Facility/Demand Charge • Network costs 23
  • 25. Costs » Hardware costs » Level 1… just the cord to ~$1,000 » Level 2: $500 - $5,000 » DC Fast charging: $15,000 » Installation costs » Can vary greatly depending on site conditions » Few $100 to $5,000 per EVSE » Operating costs » Commercial el rates in US $ 0.8 -0.15/kWh » Network costs – site host, monthly charge $30/EVSE, membership for user » Demand charges – can be avoided if managed, cost $1030/kW 25
  • 26. Install System Determine recharging site(s) Closer to existing electric utility equipment is cheaper, adding new circuits and conduit can increase capital costs significantly Review traffic, pedestrian flow, parking requirements, and ADA compliance issues Consider such safety, proper and sufficient lighting, potential shelter from weather, general personal/ property security, and signage Determine additional retrofit needs, including landscaping Estimate electrical load at site(s) Determine whether to use Level 1 or 2 charging or other Obtain charger requirements from vehicle and charger suppliers Determine the appropriate number of EVSE units Consider expectations for future expansion now, taking into account the facility’s electrical capacity Contact EVSE suppliers Confirm charging needs, types, and costs. A listing of suppliers www.pluginamerica.org/access ories. Buy equipment that takes advantage of the total time employees are parked to minimize your equipment and utility costs Contact Utility Assess existing electricity supply - is it adequate? If no, determine necessary electrical service upgrades Review metering requirements and elective options Consider using load management equipment. Contact pertinent permitting agencies and obtain all pertinent building and use permits. Identify special local fire, construction, environment al, or building requirements Obtain all applications Determine additional permitting costs Determine site plan requirements Check with utility if they offer special daytime EV charging rates Hire the prime contractor and verify contractor subcontractor credentials. 26
  • 27. Establish Internal Procedures Level of Access Combine with fleet use System Optimization Payment options EVs vs PHEVs Integrate DG $/h, $kWh Employees and Guest Public or Private Access Priority Consider total building load Flat monthly rate Fleet vehicles Vehicle Building – Grid (V2G) Free 27
  • 28. Monitor & Evaluate Understand Usage • Number of vehicles • Frequency & duration of charging • Electricity use kWh Future Plans • Expansion • Billing • System Optimization Evaluate Cost • Operating • Maintenance • Management 28
  • 29. Employee Policies Supportive of PEVs » Cash incentives up to $4,000 for purchasing or leasing a qualified PEV » Company paid monthly lease – HOV access » Free charging at work 29
  • 30. Incentives » Local and regional incentives – employee commute reduction programs (large cities) » 13 states have pending incentives for EVs » HOV lanes » Tax exemption or credits » December 31, 2013, can deduct cost of the equipment and installation, up to $30,000, under the Alternative Fuel Vehicle Refueling Property Credit Act. www.irs.gov/pub/irs-pdf/f8911.pdf » Up to 3 LEED credits 30
  • 32. Other Tools and Resources  CALSTART  Website to share resources across regions and showcase case studies www.evworkplace.org » California Plug-In Electric Vehicle Collaborative » Case Studies Report » AMPING UP CALIFORNIA'S WORKPLACES: 20 case studies on plug-in electric vehicle charging at work (November, 2013) » Decision Guides » Why Employers Should Install Workplace Charging for Plug-in Electric Vehicles (November, 2013) » Employer's Guide to Installing Workplace Charging for Plug-in Electric Vehicles (November, 2013) » How Can I Get Plug-in Electric Vehicle Charging at My Workplace (November, 2013) » Workplace Charging How and Why? (2012) » See more at: http://www.pevcollaborative.org/Workplace-Charging
  • 33. Headers, Blue, Bold, Calibri 44 Local Business Actions with EV Charging
  • 34. Grant Dawdy » Manager, Environment and Conservation, TDM » The Walt Disney Company 34
  • 35. Kristina Valenzuela California Institute of Technology Kristina.Valenzuela@caltech.edu 626-395-4729
  • 36.        Are you buying an EV this year? Do you already own an EV? Do you have a charging station installed at home? Do you have an outlet higher than 120 volts? Do you currently use the existing stations on Campus? If charging stations are updated or new ones installed would you use them on Campus? If there was a charge for the use of charging stations would you pay to use them?
  • 37.    Call surrounding locations Caltech charges $1.25 per hour, $1.00 min. and 4 hour limit. The public is charged $2.00 per hour, $1.00 min. and a 4 hour limit.
  • 38.     2 charging stations in the South Wilson Parking Structure/1 in Holliston Parking Structure Staff and Students were already used to these locations. What output specs will be needed? Schedule a walk through with the company
  • 39.     Is this coming from your budget? Do you have the budget to take this on? Can other departments help? Caltech went through the ChargePoint America Program (Free Charging Stations) still had expenses.
  • 40.      Use your research on the surrounding companies and what they are charging. Staff/Students are charged $1.25 per hour Public is charged $2.00 per hour Online membership Registration of all Caltech ChargePoint Cards online before registering and distributing to Caltech Community
  • 41.    Very easy online programming Had to call customer services once Have good relationship with installing company
  • 42.    Decide ahead if you will be keeping the old charging stations or removing them from your location If you remove and the decide to re-install can cost you more. Will you charge for the use of the old charging stations?
  • 43.  Make sure you have signage explaining rules Instructions posted and laminated by machine. Just a Thought!!! Liability Clause in case of injury
  • 44. From the ChargePass account you can set up SMS and email alerts for:  Vehicle Fully Charged  Plug out Detection The ChargePass account will collect all usage history for your public charging with:  Start and end times  Energy used  Greenhouse gases saved  Occupied time  Location
  • 45.  Go to mychargepoint.net and click find stations, or download the ChargePoint apps for your smart phone.
  • 46.   Timeline Some people still charging with 110 outlet from their office buildings to charge or not to charge.  Stick to your rules
  • 47. EVSE Panel » » » » Joe Cannon – EV Connect Joseph Shinn– Clean Fuel Connection Dexter Turner – OpConnect Jordan Vannini – Construction Business Consulting 47
  • 48. Questions? Please indicate your level of interest on Sign-Up Sheet before leaving today. Thank you! 48