The document discusses Kava's BI project to implement an open source business intelligence (BI) solution using JasperReports and iReport. It will consolidate data from multiple sources and organizations to produce standardized and ad hoc reports for pharmacies and management. The project will involve data consolidation, designing the BI platform and security, developing 20 initial reports, deploying reports in stages, and training users. The assessment notes the importance of access management, report layout, and hands-on learning for successful adoption of the new BI tools.

1. Kava BI Project
B I - DAY
L L N , S E PT E M B E R 1 5 , 2 0 1 1

2. Agenda
2
 Introducing KAVA
 Presentation
 Activities
 IT Infrastructure
 BI Project
 Scope & Context
 Needs and Risks
 Solution selected
 Project implementation
 Planning
 Assessment

3. Introducing KAVA
3

4. Presentation
4
 KAVA = Association of Pharmacists
 Located in Antwerp
 700 clients in and around Antwerp
 70 employees
 11 in ICT
 Comparable organisations per province
 1 in Antwerp, 1 in West-Flanders, 1 in East-Flanders etc.
 The 3 work with our own developped software now

5. Activities
5
 Provide different services for pharmacists
 Core business: processing prescriptions
 In between health insurance and pharmacies
 Web-based services
 emergency systems, document portal, …
 Maintain database of medicins
 Maintain pharmacies on duty
 Editor bi-lingual website and book on para-pharmacy

6. IT Infrastructure
6
 Servers housed locally and externally
 3 main servers, 1 BI-server, several test- and backup servers
 Servers on Linux, clients on Windows
 Open-source minded
 Very specific requirements for our software
 High customisation need
 Need to connect different components
 Plugging internal custom CRM into external open source website

7. BI Project
7

8. Project Scope
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 Manage increasing reporting demand
 Pharmacy reports
 Management reports
 Accounting dashboards
 Optimize IT resources
 Modernize reporting
 Multi-organisation environment

9. Context
9
Other parties
KAVA KOVAG DWVL
Multi sources
Multi format
+/- 1.600
pharmacies

10. Needs and Risks
10
Needs Risks
 Multi-organizations environment  Quick implementation
 Multi-sources data  IT driven project
 Web portal to share reports  Users sensitive to new
 User friendly tools for non IT technologies
people  Balance security requirements
 Knowledge transfer with maintenance efforts

11. Why open source BI
11
Kava business activities…
• Require flexible IT tools, easily
customisable by IT department.
• Open source minded
• Existing iReport skills
• Know-how transfer
Jaspersoft BI suite
• Open source tool
• 100% flexible
• 100% customisable
• Includes iReport
• Easy-to-use and interactive

12. Solution selected
12
JasperReports & iReport
 design and develop reports
Already
used
JasperReports Server
 share reports and enable adhoc query
To be used in
Jasper OLAP for cubes and in-depht
the future
data analysis
Jasper ETL for data extraction and
modelisation

13. Project Implementation
13
Project Steps
Development
Proof of Data BI Platform
&
Concept Consolidation design
Deployment

14. Project Implementation
Proof of concept
14

15. Project implementation
Data consolidation
15
580.000 lines /month
Extract
Consolidated DB
Transf.
Loading
DB 1 DB 2 DB 3

16. Project Implementation
BI Platform design
16
Output
Input :
Web Portal
3 Workshops Users Users Users Users
management group 1 group 2 group 3
Jasperserver Platform
Data
security
Organisation
management Org.1 Org.2 Org.3
Consolidated DB
DB 1 DB 2 DB 3

17. Project implementation
Development
17
20 first reports
Design
by Kava
New Development
Developments (JrXML)
by Kava by Audaxis
Integration
(PDF) by Kava

18. Type of reports
18
 Standard reports to share with all pharmacies
 Finance
 Pharmacies activities
 Prescriptions
 Products (drugs)
 Adhoc reports

20. Project implementation
Development
20
Reports deployment strategy
Reports Adhoc Reports Dashboards &
OLAP analysis
• Provide • Provide end • Provide more
reports for users tools to complex
end users do their own reports and in-
queries depht analysis

21. Project implementation
Deployment
21
Step by step deployment
IT Management Customers
• 3 persons • 20 • 1.600
persons persons

22. Planning
22
January March
• Server configuration • Reports development
• Jasper installation • Project release
• BI architecture design
February
• Reports specifications
• Domain design
• Training

23. Required Resources
23

24. Assessment
24

25. Assessment
25
 Importance of managing users access and maintaining
the BI server
 Report lay-out is as much important as the information
contained in the report
 Learning by practicing supports a rapid control of the
tools.

26. More questions
26
info@audaxis.com
+32 2 361 83 01
www.audaxis.com