The advantages of online bookkeeping and being organised.

1. Creating order from chaos using
online accounting tools

2. • As women we wear many “hats”

3. • As working Mums the challenges do not stop

4. • We need to balance secular with personal lives

5. • Look familiar?

6. WHERE DO I BEGIN
Or
HOW DO I START
• Two most common questions I get asked are;

7. • Do you ever feel like this?
• Or is this you now?

8. • YOU WASTE MONEY BY THE FOLLOWING OVERSIGHTS
* Unpaid bills that cost you in Interest, fines and overdue fees
* Lost paperwork does not allow you to refund goods in time
* Paying a premium price due to waiting till that last minute to buy
* Lost or outdated discount vouchers / gift certificates
* Lost / misplaced medical receipts that you cannot claim
* Forgotten or misplaced cheques that never get banked
• YOU WAST YOUR TIME
* Looking for paperwork you have misplaced
* Unfinished projects that cannot be located get redone afresh
* Piles of paper on your desk sorted/resorted but not filed away
= PROCRASTINATION & DIMINISHED FOCUS
• WHAT IS THE COST OF PAPER CHAOS

9. 1. DON’T PUT IT OFF
The longer you leave the paperwork, the harder it’s going to become. I also put the
statement “I will wait until I have time. Time is NOT going to happen” DO IT NOW AND
STOP PROCRASTINATING!
2. A place for everything
To successfully account for all your expenses, income and create a budget you need to
have your paperwork in order and have the ability to access it easily.....Divide your
filing system in the filing cabinet and on your computer into folders.
• Work
• Personal
• School
• Professional (separate from work),
• Music
• Photos
• Movies
• Six Point Process

10. 3. Use a system of categories and dates
You will need 43 folders
Mark 1- 31 for the days of the month
Mark 1 - 12 with the months of the year Jan - Dec
How do I use the folders?
NUMBERED DAY FOLDERS
I get my mail and then pop the bills into their due
dates. If I have an appointment on the 3rd with my
bank manager, everything I need to take goes into
the 3rd so I can pull it out on the day.
MONTHLY FOLDERS
Birthdays, vacation information, future bills into the next month go behind
the appropriately filed month.

11. 4. KISS
Keep it simple! Don’t complicate your choice of filing
Which style suits YOUR needs?

12. 4. Use the cloud;
• YAHOO
• HOTMAIL
• TWITTER
• FLICKR
• YOUTUBE
• GOOGLE DOCS
• SKYDRIVE
• DROP BOX
• BING
• PAYPAL
• FACEBOOK

14. A. Advantages of online Accounting;
• Automatically backed up every day
– Saves data corruption
– Hard drive failure
– Virus corruption / melt down
– Natural disasters / floods / cyclone
– No fear of theft of laptop = loss of data
• Linked from your bank account to your online provider and
automatically downloads
– Saves data entry
– Reduces time
– In some cases save you the cost of a bookkeeper
• Mobile
– Can use on your laptop, smart phone or ipad/ tablet
• No need to update
– No more expansive software
– No need to pay yearly memberships
– No need to purchase a better computer
• One online document needed
– Accountant can log on (no more zip files or pen drives)
– Two people can work on the file real time
• These are just some of the advantages.
•Advantages and disadvantages

15. A. Disadvantages of online Accounting;
• You pay a monthly fee
• Back up is offsite and in some cases overseas
• You don’t own the software
• Need a internet connection
•Advantages and disadvantages

16. When it comes to your personal or your business budget you need to know
• Where is your money being spent?
• How much is it costing you? Can you outsource cheaper?
• If you are not keeping track of where you are spending your money you cannot and will not be able
to answer these questions. Will you?
Keeping up to date and accurate records will also
• Ensure that you claim every expense and claim all GST credits!
– Unable to claim due to lost receipts
– Faded receipts
– Forgotten deductions
• Accurate up to date records
– Know your cash flow (am I making a profit?)
– Examine you invoicing (Do I need to increase my prices to make money)
– Know your bottom line (Do I need to shop around for better prices?)
– Prioritise...do I really need this service?
– Look for cheaper alternatives
•Why online Accounting?

17. •Few of the Accounting online options
Software Xero MYOB Quickbooks Zoho
Cost $49.95 $25.00 $40.00 $24.00
Smart phone Friendly x x x x
Transfer from Bank o/night x x No x
BAS Generation x x x No
Financial Reporting x x x x
Create and send unlimited
Invoices
x x x x
Handle multiple currencies $69.95
Month
x x x
Payroll x x Add on
Web Payroll
x

18. •Stats of Cloud Computing

19. 6. Be Consistent
Don’t wait until you “have more time” – you’ll never have more time.
Although right now may not be the best time to do a complete overhaul of all your files,
you can still start by using the Tickler System and completing your accounting online.
The flexibility and convenience of online accounting
• Will encourage you to get into a habit of being consistent
• Become more organised
• Keeping track of your personal / business spending.
• Save you time & money
You will soon find order will replace chaos.

20. FEEL WELCOME TO CHECK OUT THE FOLLOWING SITES
www.myofficebooks.com
www.facebook.com/Myofficebooks
https://twitter.com/MyOfficeBooks
http://www.linkedin.com/in/amandahoffmann1
http://pinterest.com/myofficebooks/
THANK YOU FOR TAKING THE TIME….