Optimising PowerPoint presentations

Slideshow Transcript

1. Slide 1: optimising powerpoints reducing file size for attaching to email or Blackboard Blended Learning Advisor Academic Development Unit
2. Slide 2: biggest cause of large powerpoint presentations is...
3. Slide 3: drag and drop (not resizing images)
4. Slide 4: best solution = prevention, rather than cure (editing images FIRST)
5. Slide 5: the photoshop bit
6. Slide 6: open photoshop ep 1 s t
7. Slide 7: file > open (and locate your image) ep 2 s t
8. Slide 8: [pause] how big does the image need to be?
9. Slide 9: slide title slide title
10. Slide 10: image equivalent (of a slide) 1024 x 768 pixels 72 ppi (pixels per inch)
11. Slide 11: full slide = crop image to exactly 1024 x 768 ‘portrait’ images = constrain to 768 high ‘landscape’ images = constrain to 1024 wide fit under a slide’s title text = constrain to 500 high
12. Slide 12: < for an entire slide... >
13. Slide 13: choose the crop tool ep 3 s t
14. Slide 14: in the ‘options’ palette / toolbar, type in the above settings... ep 4 s t
15. Slide 15: click and drag out the area in your image that should occupy the ep 5 slide* s t *Resize by dragging the corners of the box, or move by dragging inside the entire rectangle
16. Slide 16: press the return key, or double click to confirm the crop ep 6 s t
17. Slide 17: choose file > save for web ep 7 s t
18. Slide 18: configure the settings: Format = JPEG Quality = 40-70 ep 8 s t *Use the ‘2 Up’ tab to compare the original with your ‘compressed’ version
19. Slide 19: click ‘Save’ ep 9 s t
20. Slide 20: < to fit in proportion >
21. Slide 21: choose image > image size ep 3 s t
22. Slide 22: set the resolution to 72 ppi ep 4 s t
23. Slide 23: set the size in the ‘Pixel Dimensions’ area - only the width or height is ep 5 required* s t *Ensure the ‘Constrain Proportions’ checkbox is ticked - this will prevent image distortion
24. Slide 24: click ‘OK’* ep 6 s t *If things go awry, hold the ‘Alt’ key - this will show a ‘Reset’ button - click it to start again!
25. Slide 25: choose file > save for web ep 7 s t
26. Slide 26: configure the settings: Format = JPEG Quality = 40-70 ep 8 s t *Use the ‘2 Up’ tab to compare the original with your ‘compressed’ version
27. Slide 27: click ‘Save’ ep 9 s t
28. Slide 28: the powerpoint bit
29. Slide 29: open powerpoint ep 1 s t
30. Slide 30: open an existing presentation, or create a new one ep 2 s t
31. Slide 31: insert > picture > from file..., then locate your image* ep 3 s t *Drag and drop, although quicker, can cause bigger presentations than the menu commands
32. Slide 32: quickly add multiple images: PC users = Insert > Picture > New Photo Album Mac users = buy an add-in from http:// www.agentjim.com/MVP/ PowerPoint/ppt2004.htm
33. Slide 33: automating image edits
34. Slide 34: photoshop actions = record and playback of the processes you use
35. Slide 35: ‘batch’ command = playback an action on multiple image files
36. Slide 36: creating an action
37. Slide 37: boring processes*: contrast changes applying a filter resizing / cropping changing file format *Candidates for creating and using Actions!
38. Slide 38: open a sacrificial image in photoshop to create the action ep 1 s t
39. Slide 39: open the actions palette (window > actions) ep 2 s t
40. Slide 40: create a new action set* ep 3 s t *This will help organise your actions, but also allow you to save them to another computer
41. Slide 41: create a new action (and start recording) ep 4 s t
42. Slide 42: considerations: do as much as possible through the menus save commands will record the location
43. Slide 43: when you have finished, stop recording the action! ep 5 s t
44. Slide 44: open another image, and play the action on it... ep 6 s t
45. Slide 45: using the batch command
46. Slide 46: put the images you want to process in a single folder* ep 1 s t *It’s a very good idea to back these images up, if the ‘Batch’ process goes wrong...!
47. Slide 47: [in photoshop] choose file > automate > batch... ep 2 s t
48. Slide 48: choose the action you want to use ep 3 s t
49. Slide 49: click ‘Choose’ to locate where the images are stored ep 4 s t
50. Slide 50: define if, how or where images should be saved ep 5 s t *If there is no ‘Save’ command in the action, choose “Save and Close”, or “Folder”
51. Slide 51: click ‘OK’ ep 6 s t
52. Slide 52: Disclaimer All software screenshots are copyright of their parent companies – they are used for the sole purposes of education. All other content appears under the Creative Commons Attribution-Noncommercial-Share Alike 3.0 Unported License