View a recording of this presentation at: http://www.acquia.com/resources/acquia-tv/conference/managing-content-drupal-workbench-april-25-2012

1. Managing
Content
in
Drupal
with
Workbench
George
DeMet
&
Steve
Persch
Katie
Staveley
Palantir.net
Acquia

2. Managing Content
in Drupal with
Workbench
George DeMet and Steve Persch
Palantir.net

3. About Palantir.net
• Founded in 1996; working with Drupal since
2006
• Web strategy, design, and development firm
• Team of senior-level Drupal and Web experts
• Leading contributors to Drupal core,
contributed modules, and community
• Enterprise Select Acquia Partner

4. Why Workbench?
• Drupal lacked an out-of-the-box unified
interface for workflow, moderation, and
access control.
• Many organizations have multiple content
managers with different levels of
responsibility and technical expertise
• Workbench enables content managers to
focus on their content, not on learning how
to use Drupal

5. Public vs. Administrative
http://drupal.org

6. Drupal 7 administrative theme

7. Stock Drupal 7 content page

8. The main Workbench module

9. Workbench Modules
• Workbench
• Workbench Moderation
• Workbench Access
• Workbench Files and Media (not covered today)

10. The main Workbench module

11. Alternative create content page

12. Workbench Moderation
Changed to

13. “Forward Revisions”

14. Additional default Views

15. Workbench Access
Sections content for administrators

16. Museum’s Whale Songs kiosk
• Physically in the gift shop
• Publicly listed with gift shop on website
• Administratively still an “exhibit”
http://en.wikipedia.org/wiki/File:Humpback_stellwagen_edit.jpg

17. Workbench Access hierarchy
• The University
• College of Arts and Sciences
• English Department
• Biology Department
• Student genome blog
• Psychology Department
• School of Medicine
• Dentistry
• Nursing
• General Medicine

18. The Millennium Falcon Blog
http://www.starwarsart.org/2011/06/han-and-chewie-watercolor-for-han-
and.html

19. The Millennium Falcon culture
• Decisions made quickly
• Deep trust between Han and Chewbacca
• They have some specialized tasks
• Roles aren’t enforced with overt structure
http://www.starwarsart.org/2011/06/han-and-chewie-calvin-and-
hobbes-for.html

20. http://www.starwarsart.org/2011/10/cool-han-solo-by-target.html

21. No need for Workbench Access
• There are no internal divisions
http://www.starwarsart.org/2011/06/han-and-chewie-art-weekends.html

22. Same Drupal roles

23. Standard Workbench Moderation

24. The Rebel Alliance Blog
http://www.starwarsart.org/2012/04/cool-x-wing-crew-star-wars-art.html

25. Rebel culture culture
• Relatively flat organization
• High profile, in demand leaders
• Lots of turn over
• Trusting yet suspicious
• Specialization
http://www.starwarsart.org/2012/03/fun-princess-leia-ad-art-on-star-
wars.html

26. Stock “My Workbench”
http://www.starwarsart.org/2012/02/jabba-presents-nice-r2-spray-
paint.html

27. Front-end taxonomy

28. Big-name bloggers
“Traps and how to avoid them”
http://www.starwarsart.org/2012/03/admiral-ackbar-portrait.html

29. Rebel Gatekeepers
http://www.starwarsart.org/2012/01/fun-endor-postcard-love-c3p0s-
man-purse.html

30. Workbench Moderation states
Needs
Dra$
Published
Review
http://www.starwarsart.org/2012/04/awesome-realistic-obi-wan-kenobi-star.html
http://www.starwarsart.org/2012/03/c3po-art-continuous-line-drawing-on.html
http://www.starwarsart.org/2009/11/star-wars-character-bio-of-day-wicket_25.html

31. The Empire Blog
http://www.starwarsart.org/2011/04/awesome-tie-pilot-from-behind.html

32. Imperial culture
• Highly structured
• Strict hierarchy
• Monolithic to outsiders
http://www.starwarsart.org/2012/01/awesome-retro-star-wars-art-
empire.html

33. Workbench Access sections
Maps directly to Empire hierarchy

34. Workbench Moderation states
Maps directly to user roles

35. Notifications through Rules (dev version)

36. The main Workbench module

37. Override with Panels

38. The Emperor wants to know all

39. Moff ‘My Workbench’
http://www.starwarsart.org/2011/09/awesome-emperor.html

40. Upcoming Workbench
Moderation features
• Nonlinear approvals
• Fields on the state change itself
• Varying workflows on arbitrary conditions
• Ctools-powered exportability

41. “The more you tighten your grip, the more
nodes will slip through your fingers”
http://www.starwarsart.org/2011/03/cool-empire-sb-star-wars-art.html

42. Thanks!
• George DeMet
• demet@palantir.net"
• Steve Persch
• persch@palantir.net"
• Visit us at www.palantir.net
• Follow us on Twitter: @palantir

43. Acquia
is
Hiring
• Do
you
love
working
with
Drupal?
• Acquia
is
hiring
in
North
America
and
Europe
• Engineering
• Design
• Client
Advisors
• Sales
and
Marketing
• Finance
and
Operation
http://acquia.com/careers

44. Questions
Acquia:
http://www.acquia.com
Contact:
sales@acquia.com
or
888.9.ACQUIA
Follow
us:
@acquia
Palantir.net:
www.palantir.net
George
DeMet:
demet@palantir.net
Steve
Persch:
persch@palantir.net
Follow
us:
@palantir
Today’s
webinar
recording
will
be
posted
to:
http://acquia.com/resources/recorded_webinars