An innovative "Hybrid" tool that integrates Project Management principles with KT Planning - toward achieving impact for KBHN NCE
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Created to help KBHN NCE High Impact Projects achieve impact during its second cycle of funding, this innovative tool combines components from Melanie Barwick's KT Planning Template (Sick Kids) and Purnima Sundar's KT Planning tool (Ontario Centre of Excellence for Child and Youth Mental Health) with principles of project management (project management charter) into a comprehensive yet user-friendly tool for project teams to plan and manage their research projects toward impact.
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An innovative "Hybrid" tool that integrates Project Management principles with KT Planning - toward achieving impact for KBHN NCE
- 1. www.kidsbrainhealth.ca Anneliese Poetz, PhD – Manager, KT Core Kids Brain Health Network David Phipps, PhD, MBA – Lead, KT Core Kids Brain Health Network Michael Johnny, MA – Manager, KMb Unit York University Waypoint Research Institute – KT in Mental Health and Addictions Conference Thursday June 18, 2015 – 3:00pm – 4:30pm (Auditorium, Room 001) Toronto, Ontario
- 2. Knowledge Translation Core Projects new or continuing Y6-10 High potential for impact High Impact Projects (HIPs) “KT maximizes the impact of research and training in neurodevelopmental disorders”
- 3. Aspects of KT Planning
- 4. Aspects of Project Management
- 5. End user feedback - draft Problem: Overwhelming
- 6. Solution: Short template + longer guide Template Guide
- 7. Solution: Colour blocked sections
- 8. Solution: Colour blocked sections with “map” of document
- 13. Why is this important? Helps make KT Planning easier
- 14. Why is this important? Helps KT Core track/project manage 4-5 concurrent projects toward impact
- 15. Why is this important? Impact takes time – even if impact not achieved by Y9 can demonstrate achievements to-date
- 16. Why is this important? Helps move the field of KT forward with new tool
- 17. Now what Prototype (“living document”)
- 18. Now what Future iteration to be informed by feedback (new requirements) discovered during use
- 19. Now what Will explore creating a web-based version
- 20. www.kidsbrainhealth.ca David Phipps, PhD, MBA Lead, Knowledge Translation Core Kids Brain Health Network dphipps@yorku.ca Anneliese Poetz, PhD Manager, Knowledge Translation Core Kids Brain Health Network apoetz@yorku.ca Questions
Editor's Notes
- RMC ordered 5-ish projects with highest potential for impact in Cycle II work with KT Core with the aim that we could use the results/impact of these projects in Cycle III renewal application. RMC directive to identify 4-5 “High Impact Projects” for Cycle II (2015-2020) High Impact projects were chosen through a process of: Asking Program PI s to identify research projects that they believe have the highest potential for impact (socio-economic or commercial potential) such as changes to practice and/or policy or commercialization of products toward improved health for children with NDDs Scientific director and advisors identified which of these would be chosen as HIPs 3) Their ability to identify partners and receptors either already on board or desired future partners. 4) Their ability to describe a solution not just understanding more of the problem 5) Their fit with the three NDN objectives: diagnostics, interventions, services 6) We didn't chose sleep or SDOH because their work is less developed since they weren't part of cycle I, although we did consider them Process for providing KT Support for HIPs: Teleconference with HIP PI s to discuss purpose and process for KT support for their projects during Cycle II Creation of Hybrid KT Planning/Project Management tool for the purpose of assisting KT Planning as well as managing the project throughout Cycle II toward achieving milestones and deliverables Book in-person meetings during summer 2015 leading up to Impact Summit at annual conference September 18 2015 Because KT Core will be managing the process including creating KT Plan and doing project management, we needed a tool that combined both. This is when and why the Hybrid Tool was created. This support for HIPs is part of our KT Planning services, yet because we become part of the research project team it is different than our regular KT Planning support services. Could be viewed as a ‘fence’ between KT Planning for helping other projects develop KT plans and the HIPs where we are becoming part of the project team. This is one thing we will be trying to observe – does embedded KT support impact more than advising KT? We have no idea how we will test this since we don’t have random samples, and we have selection bias in choosing the HIPs….however….
- Thanks to Melanie Barwick (Sick Kids) and Purnima Sundar (Ontario Centre of Excellence for Child and Youth Mental Health) for providing permission to adapt the content of their KT Planning tools.
- Based on feedback, there are 2 documents – 1) form-fillable template/tool, 2) longer guide with instructions and the same tables that appear in the template, filled in with example data. The initial document (one long document) was too overwhelming Researchers liked the idea of drop-down menus to make the task easier Wanted colour blocking to make sections distinct from each other, so user would know where they are in the document at any given time Important that KT Plan be nested within existing project goals, which are nested within NeuroDevNet’s goals
- Based on feedback, there are 2 documents – 1) form-fillable template/tool, 2) longer guide with instructions and the same tables that appear in the template, filled in with example data. The initial document (one long document) was too overwhelming Researchers liked the idea of drop-down menus to make the task easier Wanted colour blocking to make sections distinct from each other, so user would know where they are in the document at any given time Important that KT Plan be nested within existing project goals, which are nested within NeuroDevNet’s goals
- Based on feedback, there are 2 documents – 1) form-fillable template/tool, 2) longer guide with instructions and the same tables that appear in the template, filled in with example data. The initial document (one long document) was too overwhelming Researchers liked the idea of drop-down menus to make the task easier Wanted colour blocking to make sections distinct from each other, so user would know where they are in the document at any given time Important that KT Plan be nested within existing project goals, which are nested within NeuroDevNet’s goals
- Based on feedback, there are 2 documents – 1) form-fillable template/tool, 2) longer guide with instructions and the same tables that appear in the template, filled in with example data. The initial document (one long document) was too overwhelming Researchers liked the idea of drop-down menus to make the task easier Wanted colour blocking to make sections distinct from each other, so user would know where they are in the document at any given time Important that KT Plan be nested within existing project goals, which are nested within NeuroDevNet’s goals
- Based on feedback, there are 2 documents – 1) form-fillable template/tool, 2) longer guide with instructions and the same tables that appear in the template, filled in with example data. The initial document (one long document) was too overwhelming Researchers liked the idea of drop-down menus to make the task easier Wanted colour blocking to make sections distinct from each other, so user would know where they are in the document at any given time Important that KT Plan be nested within existing project goals, which are nested within NeuroDevNet’s goals
- Based on feedback, there are 2 documents – 1) form-fillable template/tool, 2) longer guide with instructions and the same tables that appear in the template, filled in with example data. The initial document (one long document) was too overwhelming Researchers liked the idea of drop-down menus to make the task easier Wanted colour blocking to make sections distinct from each other, so user would know where they are in the document at any given time Important that KT Plan be nested within existing project goals, which are nested within NeuroDevNet’s goals
- Based on feedback, there are 2 documents – 1) form-fillable template/tool, 2) longer guide with instructions and the same tables that appear in the template, filled in with example data. The initial document (one long document) was too overwhelming Researchers liked the idea of drop-down menus to make the task easier Wanted colour blocking to make sections distinct from each other, so user would know where they are in the document at any given time Important that KT Plan be nested within existing project goals, which are nested within NeuroDevNet’s goals
- Possibility of applying for grant to create online interactive version (better functionality than form-fillable .pdf which has limitations) e.g. rows in tables (if you need more have to add a new page) and space in cells (once set, can’t change/expand/reduce), can’t choose multiple options Need to do requirements gathering from researchers who used it to inform future iterations Think of this as a prototype (will be improved upon with feedback from end users/knowledge of new requirements)
- Possibility of applying for grant to create online interactive version (better functionality than form-fillable .pdf which has limitations) e.g. rows in tables (if you need more have to add a new page) and space in cells (once set, can’t change/expand/reduce), can’t choose multiple options Need to do requirements gathering from researchers who used it to inform future iterations Think of this as a prototype (will be improved upon with feedback from end users/knowledge of new requirements)
- Possibility of applying for grant to create online interactive version (better functionality than form-fillable .pdf which has limitations) e.g. rows in tables (if you need more have to add a new page) and space in cells (once set, can’t change/expand/reduce) Need to do requirements gathering from researchers who used it to inform future iterations Think of this as a prototype (will be improved upon with feedback from end users/knowledge of new requirements)