This is the end of project presentation for the project performed at Royal Commission Yanbu. The scope of the project was to develop and maintain 22 applications along with strategic planning, importing tablets and Kiosks and developing applications for them.

3. PIS C- 4020
Enterprise Geographic
Information System (EGIS)
Implementation Phase 3
Project Presentation

4. ContractInformation

5. Contract Information
Contract No. : PIS C-4020
Contract Name : Enterprise GIS Implementation Phase 3
Project NTP Date: 16 December 2013
Original Contract Duration : 560 Days
Original EOC Date : 29 June 2015
Extension : 274 Days (3 Month LOIs AA, AB and AC)
Extended EOC Date: 30 March 2016
Contractor Name: Ala Azmi Abdul Hadi & Khalifa Al Hawas
Consulting Engineering Company, Khobar, KSA

6. Scope Of Work
To prepare project plan
To perform User Needs Assessment
Provide GIS Strategic Plan
Remodel GIS Base map Database
Develop 13 New application
Develop 9 Existing applications
Perform IAT and UAT
1 Months Onsite Support

7. Team Introduction
Muhammad Abdul Hadi
Project Manager
Yanbu
Atiq Ur Rahman
Web Designer
Yanbu
Muhammad Ali
Remote Developer
Karachi
Taha Rehman Siddiqui
Application Developer
Yanbu (Previously)
Zahid Ishaq
Remote Developer
Makkah
Abdullah Jarrar
GIS Specialist
Yanbu (Khobar)

8. New Applications

9. New ApplicationsFollowing Applications are developed from the ground up. 5 of following applications were suppose to be existing applications.
1. City Census And Forecasting Application (CCAF)
2. Project Monitoring System (PMS)
3. Cadastral As-Build System (CABS)
4. Complain Management System (CMS)
5. Yanbu Eye (Yi)
6. Guide to Yanbu Al Sinaiyah (GTYAS)
7. Guide to Yanbu Al Sinaiyah (Kiosk)
8. Guide to Yanbu Al Sinaiyah (Website)
9. Central Printing Application(CPA)
10. Street Address System (SAS)
11. Cadastral Mapping System (CADMS)
12. Location Coordinate Diagram (LCD) Data Entry Management System (LCDDMS)
13. Contour Data Explorer (CDE)

10. City Census And Forecasting Application
(CCAF)
Stakeholder:
Economic Planning Department
Target Audience:
Decision Makers for Higher Management including CEO
Purpose:
Online representation of Quarterly Progress report
Reporting the progress of important socio economic progress indicators
Helping decision makers including investors to make informed decisions.

11. Dynamic Maps
Unlimited map representation for
unlimited census years and 1000+
Metrics

12. Interactive
Charts
Unlimited Chart Generation based
on Census Years and Metrics
combination

13. Project Monitoring System (PMS)
Stakeholder:
CEO Office
Project Management Department
Construction Department
Target Audience:
His Excellency CEO of RCY
Purpose:
Online representation of Monthly Progress report
Reporting the progress of important projects in both design and implementation
phase

14. Data gathering
system
PMS have a comprehensive data
collection and update methods like
• Online Project Creation
• Per project Update
• Bulk Excel Update
• Feed From IP Cameras

15. Interactive
Dashboard
Project monitoring system provide
interactive dashboard to decision
makers to quickly find the
information they are looking for

16. Cadastral As-Build System (CABS)
Stakeholder:
TDMU
GIS Section
Target Audience:
Archiver of Submitted Engineering Drawings and Documentation.
Purpose:
Enhance user experience by simplifying data entry procedures for the submitted
files and to search them with relative ease.

17. Dynamic Data
Entry
CABS allows its user to upload
documents and while doing so
enter its metadata. CABS allows its
user to enter the essential data
once on multiple files eliminating
data entry errors.

18. Rich Search
Features
CABS provides its user 20
parameters to search for the
uploaded data in any combination
ranging from metadata
information to file size and file
type information.

19. Yanub Eye Management System (YEMS)
Stakeholder:
Industrial Safety and Security
CEO Office
Target Audience:
Industrial Safety and Security Call Center Operators
Department Representatives
Department Heads and General Managers
CEO office.
Purpose:
Process complains and track progress reported by citizens
Track performance of different departments for complains
Track statistics about types of complaints reported by system

20. Complain
Process
Workflow
Complain management system
also enable the complaints to be
managed via workflow process to
ensure speedy resolution of the
complaints reported by the
citizens.

21. Rich Dashboard
Complain Management System
provides dashboard for higher
management to monitor
performance of the departments
in resolving complaints.

22. Yanbu Eye (Yi)
Stakeholder:
CEO Office
Target Audience:
Public Users
Purpose:
Report complaints and issues occurring in MYAS
Serve as dedicated input for public to Complain Management system
Inform citizens about the reported complain and their progress
Get feedback from citizens about issues not covered in the application

23. Dedicated
application for
dedicated
purpose
Yanbu Eye (Yi) is a dedicated
application for gathering citizen
feedback and informing them
about the progress that has been
made in resolving them. This will
allow user to focus on this
important crowdsourcing activity.

24. In Case of
Emergency
Citizen can use the application to
directly call the 1911 call center.
For less urgent complains the
citizen can simply use the
application to report and follow it
up.

25. Dynamic
Complain
Allocation
The system automatically allocates
the complain as per user selection
of issue to the related department
no need of any interaction assign it
to any department

26. Guide to Yanbu Al Sinaiyah (GTYAS)
Stakeholder:
CEO office
PR Department
GIS Section
Target Audience:
Public Users
Purpose:
To explore map and points of interest and navigating to them
To know rules and regulations of RCY
To have comprehensive contact list of telephone numbers
To be able to plan their trip to RCY
To inform latest news and events occurring in RCY

27. Comprehensive
Guide
View All Maps and data
Browse Contacts list
Learn Rules and Regulation
Get News and Events
Plan your Trip To RCY

28. Explore
Extensive Maps
User can use RCY Address Barcode
Reader
Find his/her current location
Detect Near by Locations
Perform Navigation to desired
locations

29. Up to date
information on
Map
As the data is added to database it
appears on the application without
requiring updates

30. Guide to Yanbu Al Sinaiyah (Kiosk)
Stakeholder:
CEO office
PR Department
GIS Section
Target Audience:
Public Users
Purpose:
To explore map and points of interest and navigating to them
To know rules and regulations of RCY
To have comprehensive contact list of telephone numbers (QR Code Support)
To be able to plan their trip to RCY
To inform latest news and events occurring in RCY

31. Public
information
Service
Kiosks either installed or are planned
to be installed in following location
• RCY Headquarter
• King Fahad Civic center
• Properties Department
• Dana Mall
• Airport
• Moven pick

32. Guide to Yanbu Al Sinaiyah (Website)
Stakeholder:
CEO office
PR Department
GIS Section
Target Audience:
Public Users
Purpose:
To explore map and points of interest and navigating to them
To serve as secondary input to complain system
To know rules and regulations of RCY
To have comprehensive contact list of telephone numbers
To be able to plan their trip to RCY
To inform latest news and events occurring in RCY

33. Complain
Service
Integration
Guide to Yanbu Al Sinaiyah
Website AKA Yanbu Locator is
another platform from which a
citizen can register a complain.

34. Web Access to
RCY Information
Full Map of RCY
Contacts
Rules and Regulation
News and Events
Plan Trip To RCY
Know weather of Yanbu Al Sinaiyah

35. Central Printing Application(CPA)
Stakeholder:
GIS Section
Target Audience:
Users of printed maps
GIS Section Staff Designated for Map Printing
GIS Section Manager
Purpose:
To upload sharable MXDs and Layers with rest of the RCY
To automatically generate maps based on user needs
To manage manual print jobs and assign to the GIS Section staff

36. Interactive
Printing Wizard
Central Printing application uses
interactive printing wizard that will
display user available options as
well gather the requirements for
the map that is not available
online at the moment.

37. Job Assignment
and tracking
CPA allows the GIS Section to
manage map printing requests in
the form of jobs and assign it to
staff for preparing requested map
(if not available online) and print
the designed maps.

38. Street Address System (SAS)
Stakeholder:
GIS Section
Naming and Numbering Section
Target Audience:
Naming and Number Department Users
GIS Section administrator
Purpose:
To allow external users to edit the database for names and number of streets,
parcels, blocks, neighborhood, districts and regions.
To control the fields that are editable by the external users.

39. Information
Editing
The system allows the user to
select any of the allowed layers to
be edited by external users. It also
allows user to copy information
from one feature to another
feature with the preconfigured
field mapping to avoid errors in
data entry.

40. Configuration
and Field
Mapping
CPA allows the GIS Section to
control the information that can
be modified as well what
attributes can be transferred
between 2 different layers.

41. Cadastral Mapping System (CADMS)
Stakeholder:
Survey Section
Target Audience:
Engineering offices Users
Purpose:
To provide digital copies of topographical maps to its users
To provide Civil 3D files of topographic maps to its users
Explorer for topographical map

42. Topographic
Data Explorer
CADMS allows its user to explore
and to perform analysis on
topographic GIS Data collected for
community region.

43. Export
Topographic
Data for Print
CADMS allows its user to export
digital maps for printing. The user
can export multiple sheets upon
selection as well as download
complete Civil 3D file for whole
district.

44. Contour Data Explorer (CDE)
Stakeholder:
GIS Section
Target Audience:
RCY users
Purpose:
Explorer of 3D contour data collected by Survey Section

45. Elevation Data
Explorer
Visually identify the elevation of
the area of interest. The system
have capability to update the
information as soon as it is
become avialalble.

46. LCD Data Entry Management System (LDMS)
Stakeholder:
GIS Section
Target Audience:
Staff designated for LCD data entry
Purpose:
Automation of LCD data entry to be used by DIS and DEED application
Ensure that the data is entered is correct and as per specification of LCD
Synchronize ArcSDE Data with the new data generated.

47. ExistingApplications

48. Existing Applications
Each of the following application is completely revamped and enhanced in performance.
1. Deed Information System (DIS/DEED)
2. Survey Mapping Application (SMA/LCD)
3. Utility Mapping Application (UMA)
4. Land Management System (LMS)
5. Industrial Management System (IMS)
6. Geographic Environment System (GES)
7. Building Permit System (BPS)
8. Road Management System
Street Light Management System(RMS/SLMS)
9. Properties Information System (PIS)

49. Deed Information System (DIS/DEED)
Stakeholder:
Properties Department
GIS Section
Target Audience:
Properties Department Employees
GIS Section Employee
GIS Section Head
Urban Planning Department Manager
Purpose:
To produce the deeds as per specification of deed and get it approved using automated
workflow and digital signitures.

50. Digital
Signatures
The Deed application allows its
users to assess the deed
electronically and approve and
reject it accordingly. The system
will place signatures upon
approvals and remove it if
rejected.

51. Complete
Follow-up of
Deed Case
Deed Information system allows its
users to raise a deed request and
assign to personnel to prepare it.
The system sends automated
emails as the case is assigned to
someone.

52. Survey Mapping Application (SMA/LCD)
Stakeholder:
Survey Section
Target Audience:
Contractors and Engineering office representatives
Survey Section Employees
Purpose:
This application was developed to help the automation of the LCD production for
the existing subdivisions. It also provide layover of utilities to provide sketch
diagrams. The system enables contractors and other RCY employees to request the
Survey Work Request (SWR)from survey section

53. Survey Mapping
Application
SMA allows its users to follow up a
raised survey work request and to
determine whether the requests
can be completed automatically or
to created manually.

54. Location
Coordinate
Diagram
LCD allows its user to
automatically create an LCD and if
needed overlay it with utilities to
produce sketch diagram.

55. Geographic Environment System (GES)
Stakeholder:
Environmental Protection Department
Target Audience:
Environmental Protection Department Employees
Purpose:
This application enables the user to enter the test results for the samples gathered
from the field. It further allows to enter date it was gathered and the result date. It
also allows historical representation of various readings at a single sampling station.

56. Environmental
Data
The system allows the users to
gather the samples and enter results
for them from following types of
stations
• Seawater (Marine) Monitoring
Station
• Industrial Discharge Points
• Potable Water Monitoring Station
• Ground Water Monitoring Station
• Air Quality Monitoring Station

57. Historic
Representation
of Results
The system archives each result
and archives them for future
analysis.

58. Building Permit System (BPS)
Stakeholder:
Engineering Department
Target Audience:
Engineering Department Employees
Purpose:
The system allows the users to issue building permits for new building construction or
renovation of existing building. It is also integrated with deed information system in
order to reduce data entry errors by duplication.

59. Building Permit
The system allows the users to
issue building permits for new
building construction or
renovation of existing building

60. Land Management System (LMS)
Stakeholder:
GIS Section
Urban Planning Department
Target Audience:
GIS Section Employees
Urban Planning Department Employees
Purpose:
Land management system allows its user to perform analysis on existing and vacant
industrial and residential land parcels. It also allows its users to view the equipment
used in a building.

61. Thematic
Mapping
LMS allows its users to use the
land information data to display
the thematic map.

62. Data Analysis
and
representation
LMS make sure of dynamic
charting to show the charts
generated using the land
information present in the GIS
Database.

63. Industrial Management System (IMS)
Stakeholder:
Industrial Investment Department
GIS Section
Target Audience:
Industrial Investment Department
Purpose:
Industrial management system enables its user to search for suitable site for an
industrial proposal. It helps to search for vacant land with certain services present
and provide statistics for the industries already present.

64. Site Selection
IMS search for suitable site for an
industrial proposal making sure
that it is a or vacant land with
certain services present

65. Statistics to
Existing
Industries
IMS provide statistics for the
industries already present or are
under construction. It also
provides the feedstock information
for the industries.

66. Properties Information System (PIS)
Stakeholder:
Properties Department
Target Audience:
Properties Department Employees
Purpose:
This applications allows the users to allocate the information of new or existing
resident. The system also allows the or the user to relocate an existing resident to
another property and making sure all dues are paid.

67. Relocating
residents
PIS allows to allows the users to
relocate an existing resident to
another property and making sure
all dues are paid.

68. Utility Mapping Application (UMA)
Stakeholder:
GIS Section
General Utilities Department
Target Audience:
GIS Section Employees
MARAFIQ Employees
General Utilities Department Employees
Purpose:
Utility mapping application allows user browse the geometric network of under ground
utilities. It also allows user to analyze the network performing complex functions.

69. Geometric
Network
Analysis
UMA allows user to analyze the
network performing complex
functions

70. Road Management System
Street Light Management System(RMS/SLMS)
Stakeholder:
Roads Department
Target Audience:
Roads Department Maintenance Manager
Purpose:
This system provides its user to query information about the roads and perform
analysis in case there is any excavation. It also retrieves the status of all preventive
and corrective maintenance work orders for each road segment from SAFEER
database.

71. SAFEER Job
Status
RMS & SLMS retrieves the status
of all preventive and corrective
maintenance work orders for each
road segment from SAFEER
database.

72. Query Roads
Status &
perform analysis
The system allows the user to
query information about the roads
and perform analysis in case there
is any excavation