School Governing Council Assessment Tool

1. DepEd Order
No. 026, s. 2022
IMPLEMENTING GUIDELINES
ON THE ESTABLISHMENT
OF SCHOOL GOVERNANCE COUNCIL

2. REVIEW
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 3
• What legal basis is anchored on the Governance
of Basic Education Act of 2001?
• What is considered the face of shared
governance at the school level?
• What are the two main functions of the SGC?

3. FUNCTIONALITY INDICATORS
How do we know SGCs are functional?
Indicators exhibited by a functional SGC
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 11

4. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 12
Functionality Indicators
SGC as a Structure for Shared Governance
Members are informed of and exercise
their roles and responsibilities
in the council
Establishes position as a consultative
body in developing policies
Conducts regular meetings
to discuss matters on SIP, AIP, etc.
Organizes and attends meetings with
different school committees and
organizations to ensure alignment of
work
Coordinates with SH the concerns of different
school committees and organizations to
synchronize PAPs in school
Partakes in stakeholder-
initiated programs and activities
Recommends policies and programs
to the LSB to strengthen support of and
relationship with the LGU.
Involves the different sectors to
ensure inclusive representation
of stakeholders in the council

5. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 13
Functionality Indicators
SGC as a Feedback Mechanism
Participates in school General Assemblies
and other stakeholder engagement
activities
Organizes discussions and forums
that engage stakeholders
Assists the school in communicating
information to the school stakeholders
Suggests ways of improving quality
of SIP, AIP, and other DepEd PAPs.

6. IMPLEMENTATION PLAN
How do we ensure a functional SGC in schools?
Strategies in implementing a functional SGC
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 14

7. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 15
Interventions of CO, ROs, and SDOs
How we can support our Schools
ASSESS •
ANALYZE •
STRATEGIZE •
ESTABLISH •
SUPPORT •
Upon the schools’ establishment of their SGCs following
the guidelines in the Policy (DO 26, s. 2022), their SGCs’
functionality shall be assessed using the SGC Functionality
Assessment Tool.
CO shall then analyze results of the assessment. These
results shall be the bases for the formulation of strategies
that the CO, ROs, and SDOs will employ to provide support
to the schools in establishing functional SGCs.
FUNCTIONAL SGCs

8. 2022 2023
• Orientation on the SGC
Tool
• Provide materials on SGC
(Slides and Orientation
Guide)
• Baseline Survey using the
tool
• Identify Priority Areas
using data from the
survey
• Stakeholder Engagement
Workshop
• Continuous Provision of
Technical Assistance
• Advocacy Materials
STRATEGIES
16

9. SGC Functionality
Assessment Tool
How do we assess SGCs functionality?
Indicators of a functional SGC
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 17

10. 18
Objectives
▪ support the implementation of DO 26 s. 2022 by assessing SGC’s
functionality using the indicators provided in the mentioned policy;
and
▪ identify priority areas that may need support and assistance from
different governance levels.
The SGC Functionality Assessment Tool intends to:

11. 19
SGC Functionality Assessment Tool Components
Main Purpose
Structure for Shared
Governance
2
Feedback
Mechanism
B.
Functions
3
A.
Minimum
MOVs
Functionality Indicators
8
Primary
Sub-Indicators
6
Additional
Sub-Indicators
11
Other
MOVs
Minimum
MOVs
Other
MOVs
Functions
3
Minimum
MOVs
Functionality Indicators
4
Primary
Sub-Indicators
1
Additional
Sub-Indicators
1
Other
MOVs
Minimum
MOVs
Other
MOVs

12. 20
Main
Purposes
Divided into two main purposes based on DO 26, s. 2022:
(1) Structure for Shared Governance
(2) Feedback Mechanism
Functionality
Indicators
The functionality indicators are anchored in the main purposes of the
SGC and are found in Section VII of DO 26, s. 2022. In this Tool, these
indicators are grouped according to the functions per purpose.
Functionality
Sub-
indicators
The functionality sub-indicators are the identified specific activities
that shall enable the achievement of their respective functionality
indicator.
SGC Functionality Assessment Tool Components

13. 21
Primary Sub-
indicators
These are the required sub-indicators that the SGC shall achieve in
order to qualify as functional.
Other Sub-
indicators
These are the sub-indicators that the SGC may comply with if
applicable.
Minimum
MOVs
MOVs are the required evidences for each Functionality Indicator
which shall be submitted in the Google Forms version of the Tool and
must be prepared by the school in case the SDO or CO conducts field
validation. The MOVs are indicated per Functionality Indicator and are
pre-determined to help the schools and the validators
Additional
MOVs
MOVs that the school may provide if applicable.
SGC Functionality Assessment Tool Components

14. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 22
Main
Purpose
SGC
Function
Functionalit
y Indicator
Other Sub-
Indicator
Primary
Sub-
Indicator
Minimum
MOVs
Additional
MOVs

15. 23
GENERAL PURPOSES
OF SGC
FUNCTIONALITY INDICATORS
PRIMARY SUB-
INDICATORS
OTHER SUB-
INDICATORS
Structure
for Shared
Governance
8
Functionality Indicators
6 11
Feedback
Mechanism
4
Functionality Indicators
1 1
12 7 12
SGC Functionality Assessment Tool

16. 24
DETERMINING A FUNCTIONAL SGC THROUGH THE
TOOL
For an SGC to be considered functional, the Council must be able to comply with at least
10 out of the 12 (at least 80%) Functionality Indicators based on the minimum
MOVs submitted. Thus, at a minimum, a functional SGC complies with the following
requirements:
1. The Functionality Indicators without sub-indicators are observed (Yes to the
Functionality Indicators without sub-indicators).
2. The Primary Sub-Indicators, under Functionality Indicators with sub-indicators, are
observed (Yes to the Primary Sub-Indicators).
3. The Minimum MOVs are submitted.
The Other Sub-Indicators are also recommended to be attained to further strengthen
the SGC’s functionality. Further, Additional MOVs may be submitted when available to
showcase its advanced practices.

17. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 25
Brief Background
0090

18. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 26
General Instructions

19. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 27
School Profile

20. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 28
Instructions How to Accomplish the Tool

21. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 29
Functionality
Indicator
Primary Sub-
Indicator
Additional MOVs
Minimum MOVs
Other Sub-Indicator

22. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 30
No Sub-Indicator

23. 31

24. 32

25. 33

26. 34

27. 35

28. 36

29. Secondary Schools with Functional
SGCs
Indahag NHS Bulua NHS
East Gusa NHS Tignapoloan NHS
Cadayonan IS Mambuaya NHS
CDONHS – SHS Tuburan NHS
Bayanga NHS
37

30. Process Flow
of Data Collection
How do we ensure a functional SGC in schools?
Strategies in implementing a functional SGC
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 38

31. 39
1 2 3 4 5 6
DISSEMINATE ACCOMPLISH VALIDATE DOWNLOAD FORWARD SUBMIT
the Google Forms
version of the SGC
Functionality
Assessment Tool
the SGC
Functionality
Assessment Tool
accuracy of data
submitted by ALL
schools through the
MOVs uploaded by
schools. School
Visits may be
conducted if
necessary.
accuracy of data
submitted through
school visit to
SELECTED SCHOOLS
based on the results
of sampling
ACCURATE
(based on the results
of the validation)
INACCURATE
the validated
baseline data
the validated
baseline data to RO
using Enclosure No.
3 – SDO Summary
of Validated Data
the consolidated
baseline data to CO
for analysis using
Enclosure No. 4 –
RO Summary of
Validated Data
CO Schools SDOs CO
RECTIFY
SDOs ROs
errors in the data
submitted by the
schools
SDOs
DATA COLLECTION PROCESS FLOW

32. 40
1 2 3 4 5 6
DISSEMINATE ACCOMPLISH VALIDATE DOWNLOAD FORWARD SUBMIT
the Google Forms
version of the SGC
Functionality
Assessment Tool
the SGC
Functionality
Assessment Tool
accuracy of data
submitted by ALL
schools through the
MOVs uploaded by
schools. School
Visits may be
conducted if
necessary.
accuracy of data
submitted through
school visit to
SELECTED SCHOOLS
based on the results
of sampling
ACCURATE
(based on the results
of the validation)
INACCURATE
the validated
baseline data
the validated
baseline data to RO
the consolidated
baseline data to CO
for analysis
CO Schools SDOs CO
RECTIFY
SDOs ROs
UPON VALIDATION OF DATA | by the SDOs
(OCTOBER 14 –NOVEMBER 24,2022)
Findings: The data has no error and the SGCs were able to submit and present
MOVs during validation
Action: The SDOs download the data and proceed to the next step.
errors in the data
submitted by the
schools
SDOs
DATA COLLECTION PROCESS FLOW

33. 41
1 2 3 4 5 6
DISSEMINATE ACCOMPLISH VALIDATE DOWNLOAD FORWARD SUBMIT
the Google Forms
version of the SGC
Functionality
Assessment Tool
the SGC
Functionality
Assessment Tool
accuracy of data
submitted by ALL
schools through the
MOVs uploaded by
schools. School
Visits may be
conducted if
necessary.
accuracy of data
submitted through
school visit to
SELECTED SCHOOLS
based on the results
of sampling
ACCURATE
(based on the results
of the validation)
INACCURATE
the validated
baseline data
the validated
baseline data to RO
the consolidated
baseline data to CO
for analysis
CO Schools SDOs CO
RECTIFY
SDOs ROs
UPON VALIDATION OF DATA | by the SDOs
(OCTOBER 14 –NOVEMBER 24,2022)
Findings: The SGCs were unable to present or submit the necessary MOVs or
submitted incorrect MOVs.
Action: The SDOs double-check the data submitted by the schools .
The SDOs shall use this information to provide technical assistance to the schools to help them
establish functional SGCs before the rollout of the Endline survey.
errors in the data
submitted by the
schools
SDOs
DATA COLLECTION PROCESS FLOW

34. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 42
Central Office

35. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 43
Regional Office

36. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 44
Schools Division Office

37. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 45
Public Secondary Schools

38. Roles and Responsibilities
How do we ensure a functional SGC in schools?
Strategies in implementing a functional SGC
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 46

39. ROLES &
RESPONSIBILITIES |
DATA COLLECTION
The SDOs shall inform the schools to accomplish the SGC
Functionality Assessment Tool using the Google Forms link
provided.
The SDOs shall create a composite team who shall validate and
verify the data submitted by the SGCs. The team shall be
composed of the following:
The SGC Policy | Implementing Guidelines on the Establishment of School
Governance Council (SGC) 47
Chair Assistant Schools Division
Superintendent
Members 3-5 members including the SDO
School-Based Management
Coordinator
*IF DEEMED NECESSARY, SDO MAY ADD MEMBERS.

40. ROLES &
RESPONSIBILITIES |
DATA COLLECTION
•The RO shall share the link of the Google Forms version of the
SGC Functionality Assessment Tool with their respective SDOs.
•The RO shall create a composite team who shall validate the
data and verify the results submitted by the SDOs using Enclosure
No. 3 – SDO Summary of Validated Data. The team shall be
composed of the following:
The SGC Policy | Implementing Guidelines on the Establishment of School
Governance Council (SGC) 48
Chair Assistant Regional Director
Members 3-5 members including the Regional
School-Based Management
Coordinator
*IF DEEMED NECESSARY, RO MAY ADD MEMBERS.

41. FAQs
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 49

42. 50
Who shall accomplish the Google
Forms version of the SGC Tool?
All Public Elementary and Secondary Schools. This includes
Integrated schools with JHS and/or SHS.

43. 51
What if an annex school (secondary
school) has its own SGC? Do they
have to answer separately?
YES. If the annex school has a separate SGC, it should still
answer. In case the annex school has the same School ID
with its mother school, kindly indicate “annex school” in
their school name.

44. 52
Does the school need to achieve all
indicators before they can start
answering the tool?
NO. The SGC Functionality Assessment Tool intends to identify
priority areas that may need support and assistance from different
governance levels. The data that will be gathered will be used as
input in determining strategies to help the SGCs in schools
improve. However, the goal is for ALL schools to have functional
SGC

45. 53
Do we really need to answer the tool
using Google Forms?
Yes. You have to answer the tool using Google Forms for easy
consolidation of data. In the event that the schools encounter
difficulty in accessing the Google Forms version of the tool due to
weak internet connectivity, they may temporarily answer it using
pen and paper and seek assistance from the SDO in uploading
their answers using Google Forms.

46. 54
Do we need to comply the Other
Sub-Indicators?
ONLY the Primary Sub-Indicators are required to be achieved in
order for the SGC to be considered functional. However,
achievement of the Other Sub-Indicators is very much welcome. It
means that the schools are already advanced in terms of SGC
implementation.

47. 55
Does the SDO Composite Team
need to visit all schools in order to
validate the data?
NO. The SDO Composite Team shall validate the data using the
MOVs uploaded in the Google Forms. However, they may conduct
school visit if found necessary.

48. Schedule of Activities
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 56
SCHEDULE PERSONS RESPONSIBLE
March 7,
2023
Conduct of Division SGC Orientation
for Elementary and Secondary
School Heads
Action Planning
SGOD Chief
PSDS
SBM Coordinator
SocMob Coordinator
School Heads
March to
April 2023
Conduct of SGC Functionality
Assessment
SGC Composite Team
SGOD Chief
SBM Coordinator
SocMob Coordinator
PSDS
School Heads
May 2023 Consolidation of the SGC
Functionality Assessment Results
SGC Composite Team
SBM Coordinator
SocMob Coordinator

49. Schedule of Activities
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 57
SCHEDULE PERSONS RESPONSIBLE
June 2023 Submission of Consolidated SGC
Functionality Assessment Results,
Issues and Concerns in the
Implementation
SDO Composite Team
SBM Coordinator
Social Mobilization Coordinator
July 2023
and onwards
Full Implementation of Functional
School Governance Council in all
schools
School Heads
PSDS
SBM Coordinator
SocMob Coordinator
SGOD Chief

50. WORKSHOP 1
SGC Functionality Assessment
Tool
INTERNET CONNECTION PASSWORD: herbie53
Link to the SGC tool
https://bit.ly/3XZixNP
58

51. Thank you!
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 59