4. Benefits of using Library Management Software
A good library management system proves to be a worthy investment. The software,
on the whole, helps in simplifying the entire library management process.
• To automate the workflow
• To reduce handling cost
• To reduce errors
• To support the continued visibility of your services
• To add value
• To retain intuitive usability
• To make access convenient
• To reach relevant content
• To maintain the database
• To leverage functionality
• To enable information sharing
• To manage your portal efficiently
• To support growth and innovation
• To take control and eliminate discrepancies
• To retain existing readers
• To generate new readers
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8. Integrated Library System – 1
Some of the basic characteristics
• Manages primarily print collections. Staff interfaces are Windows clients.
• Modular functional design
• Acquisitions (ordering, receiving, invoicing print materials, budgeting)
• Cataloging (classifying and indexing print materials)
• Reporting (via SQL)
• Circulation (lending print materials to patrons and receiving them back)
• Serials (tracking print magazine, journals, and newspaper holdings)
• OPAC (public interface for users)
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9. Integrated Library System – 2
Some of the basic characteristics
• Focus on print, though with increasing capabilities for
electronic resources
• No fully integrated module for electronic resource management
• No built-in knowledge base of e-resource holdings
• No linking services
• Catalog addresses content directly managed in the ILS, though
not the articles, chapters, or other electronic resources available
through subscriptions or open access
• Libraries using an ILS may also have a separate electronic
resource management system, though interoperability
capabilities have not been well developed.
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10. Library Services Platform – 1
Some of the basic characteristics
• A unified resource management system, unifying end-to-
end management of print, electronic resources and digital
collections.
• The e-resource management workflows for library staff are
consistent with workflows for managing print resources, so
not only do staff not need to use separate systems or ad
hoc manual processes, spreadsheets, etc.
• LSPs have native advanced analytics to inform collection
development, utilization and benchmarking at the
campus/system level and between consortia.
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11. Library Services Platform – 2
Some of the basic characteristics
• Flexible metadata structures able to describe different formats of content
• Acquisitions and cataloging workflows that accommodate electronic and
print resources and their associated business and legal frameworks
• Integrated knowledge bases for the managing electronic resources at the
product or portfolio level rather than as individual journal titles
• Workflows following multiple procurement models:
• Subscriptions to electronic resources
• Selection of open access materials
• Management of article payment charges
• Demand-driven acquisitions
• Purchase of physical materials
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12. • An LSP is a cloud-based, SaaS solution:
• No management of local hardware, clients, or
service packs and upgrades. No server access
required, no command line.
• Reduces the technical expertise required for
basic management activities.
• Extensible. API access to vendors, bibliographic
services, SIS, LMS.
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Library Services Platform – 3
Some of the basic characteristics
https://ols-support.cuny.edu/
13. What are the main differences between an ILS and an
LSP?
• Integrated library systems and library services platforms
embody many overlapping characteristics.
• Both are types of resource management systems and
can serve as the primary business process automation
environment for a library.
• Library services platforms might reasonably be
considered just the next round of integrated library
systems with expanded functionality and newer
technology.
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14. How to choose the best Library Automation System?
Check whether the software is:
• Safe, secure and reliable
• Easy-to-use
• Packed with functional features/modules
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15. How to Conduct a Library Services Platform-1
A. Current Contract, General Finances, and RFPs
• Before beginning an LSP assessment, the expiration date of your
current ILS must be determined.
• Look for opt-out clauses or the potential to upgrade to your current provider's
new LSP.
• If your current provider offers a new LSP, ask for a rough price quote to gauge
expectations moving forward.
• An additional sum of money must be budgeted for one-time implementation
costs, which can be more expensive than a 1-year LSP subscription.
• Knowing your institution's RFP process may have a dramatic impact on
deciding between vendors later, especially taking into consideration the first-year
implementation fee.
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16. How to Conduct a Library Services Platform-2
B. Survey of Library Users and Colleagues
• Is your library ready for or wants the change.
• Summarize some of these larger differences and find out which features are the most and least
important to your users and colleagues.
• Polling student workers is a helpful option if the resources aren't there to conduct a more random user
sample.
• While your library may not be ready for an LSP migration yet, demonstrating how the library can offer an
improved user experience with concrete data for patrons and library personnel can help make compelling
arguments for increased funding later.
C. Have Conversations Early On
• Identify the key stakeholders responsible for making this process happen.
• Who will execute the final contact?
• Who is responsible for the enrollment, financial aspects, and LMSs?
• Who in the IT department will need to be involved?
• Who is in charge of library access, public services, and technical services?
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17. How to Conduct a Library Services Platform-3
D. Market and Product Research
• It's important to assess how long the vendors being considered have actively provided library systems solutions,
• What types of libraries they primarily serve, and how they are rated in comparison with each other.
• It's best to start a spreadsheet or similar working document that lists out features and any other measurables you'd like to compare.
• This list will expand as more is learned about each product, but it will be a good shared reference for the stakeholders throughout the
process.
E. Request Price Quotes and Demos
• Ask for a rough price quote
• once the final list of LSP providers is selected, it's important to request an official price quote based on a 3- to 5-year contract
• Begin to schedule demos.
• After all the demos are completed, generate feedback
F. Conduct a Cost-Benefit Analysis
• Conduct a cost-benefit analysis of your current ecosystem compared to that offered by competing vendors
G. Selecting a Vendor
• Finally, it's time to select a vendor.
• Rank the LSPs in order of desirability,
• Sign your contract
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18. What do we mean by Open Source
Open Source:
• Open source library management software systems are those whose source code is
available for the public to use, copy, modify and distribute.
• The purpose is to see a rapid evolution of the code and the program. Moreover, it also
helps in correcting errors.
• The key advantage of open source library management software is that users can
acquire and download this software freely.
• No developers can claim any royalties on the distribution.
• This approach is gaining momentum.
• Open Source library management solutions can be free for unlimited time or can
come with some limitations.
• The adoption of open-source library management software is in recent days creating
lucrative opportunities for market growth.
Free and Open Source
Small and medium-sized libraries very often have a stringent budget and investing in a
commercial library management system is very difficult. A free and open source library
management software solution enables them to automate their system in a cost-effective
way.
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20. KOHA
• Koha is a full featured Integrated Library System (ILS).
• It was developed initially in New Zealand by Katipo Communications with
Horowhenua Library Trust.
• It is currently maintained by a dedicated team of software providers and library
technology staff from around the globe.
• Introduced in 1999, Koha has been used by thousands of libraries across the world
• By adopting it, the customer becomes "joint owner " of the product. In particular,
the customer can freely install new versions or not, and can take part in new
developments by financing development companies or by carrying them out them
self.
• Koha is one of the most advanced, free and open source Integrated library
management software (ILMS).
• Users are impressed with this software simply because of its features.
• The software is viable, scalable and ideal for all kinds of libraries.
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21.
22. KOHA
Features
Linux (Free)
My SQL (Free)
Fully Web based
Mobile (Android & IOS)
كوها المتكامل المكتبات إدارة نظام
KOHA o
المكتبات إلدارة كوها نظام من المصدر مفتوحة رخصه
النسخ من محدد غير وعدد العناوين من مفتوح عدد
االنترنت عبر الباحثين من مفتوح عدد
مفتوح عدد
المتزامنة المكتبيين عمل محطات من
Current Users (Unlimited Users License)
المباشر الخط على المتاح الفهرس
OPAC
)
المستخدمين من مفتوح عدد
(
النظام
االستنادي والضبط للفهرسة الفرعي
Cataloguing and Authority Control Module
بعد من االلكتروني والحجز لإلعارة الفرعي النظام
Circulation Module
االحتياطية لإلعارة الفرعي النظام
Offline Circulations
للدوريات الفرعي النظام
Serials Module
المتقدم للتقارير الفرعي النظام
Module
Advanced Reports
للتزويد الفرعي لنظام
Acquisition Module
للجرد الفرعي النظام
Inventory Module
األكاديمي للحجز الفرعي النظام
Course Reserve Module
النظام إلدارة الفرعي النظام
Administration module
معيار دعم
SIP2
معدات من مفتوح عدد وربط والجرد اإلعارة في
RFID
معيار دعم
z39.50
المكتبات بين للربط
للمكتبات اآللية للنظم الدولية المعايير دعم
z39.50, x12,
NCIP, EDI
Cloud computing and cloud storage support
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23. KOHA Key Features:
The Koha modules include; catalogue, OPAC, circulation, member management,
and acquisitions package. The software is popularly used by both small & large
public libraries, private bookkeepers, companies, schools, and Universities.
• The software offers intuitive navigation to its users
• It supports fine management
• Automated email notification
• Supports powerful search facility
• No-vendor lock
• Self-checkout interfaces
• Dual-authentication for remote database access
• Facility to import badges from the catalogue in a single click
• Advanced matching
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24. KOHA Top Clients in the World
No. Library Name Titles Users Circulations Location
1. Thammasat University 1,200,000 42,000 Bangkok
2. Université Paul Cézanne
AixMarseille 3
1,200,000 23,000 France
3. Venezuela National Library 7,131,660 Venezuela
4. South Central Library System 3,041,649 11,262,790 USA
5. Delhi Public Library 1,416,609 India
6. Near East University 1,500,000 Cyprus
7. Joensuun Seutukirjasto -
PohjoisKarjalan Maakuntakirjasto
1,600,000 166,000 3,300,000 Finland
8. Northeast Kansas 1,023,100 USA
9. Philippines National Library 1,678,950 Philippines
10. Plano Independent School District
Library Media Service
1,300,000 56,000 100,000 USA
11. Turkey Ministry of Culture and
Tourism
8,000,000 800,000 1112
Branch’s
Turkey
12. Oslo Public Library 22 Branch’s Norway
13. Great Cairo Library 150,000 EGYPT
14. Masr International University 45,000 EGYPT
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25. Libraries Migrating to KOHA
Year Libraries Migrating to KOHA
2019 50
2018 314
2017 180
2016 271
2015 285
2014 1199
2013 382
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32. Evergreen
• Used by nearly 2000 libraries around the world.
• The software was first developed by the Georgia
Public Library system back in 2006, and the
community is growing big.
• The software has been continuously evolving to
meet the needs of users.
• It is an open source and free library management
software that offer public catalogue interface along
with features that help users with the back-end
workflow operations too.
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34. Evergreen is one of the top-rated library management software as it fits well
with all sizes of libraries right from small to medium to large and complex library
set-ups. The software is free to use.
• Open scalable request framework
• Circulation module
• Cataloguing module with flexible indexing, clarifying and collection facilities
• Facility to customize cataloguing
• Online public access catalogue
• Multiple payment options
• Options to retain circulation history data
• Self-registration and Self-checkout options
• Powerful search facility
• Complete tracking of books procured, invoiced, etc.
• Statistical and customized report generation
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Evergreen Key Features:
35. Libraries & Information Literacy
The American Library Association Presidential Committee recently released a
report on Information Literacy where there was a mention on the purpose of
information literate. It stated:
"To be information literate, one should be able to
recognize when information is needed and have the
ability to locate, evaluate, and use the needed
information effectively.”
To create this level of a citizenry and to reach this state will require that libraries
adopt an efficient Library Management Software Solutions.
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36. References:
• Gallagher, M. (2016). How to conduct a library services platform review and selection. Computers in
Libraries, 36(8), 20-22. Retrieved from https://www.proquest.com/trade-journals/how-conduct-
library-services-platform-review/docview/1830247729/se-2?accountid=191537
• https://librarytechnology.org/products/migration.pl
• https://ols-support.cuny.edu/
• https://librarytechnology.org/document/25609
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