GCON4 MFL is an indispensable tool that significantly reduces the time to manage Unit4 Business World. Discover the different scenarios on how to overcome challenges as a U4BW user.

1. GCON4 MFL
Illustrations on how GCON4 MFL improves efficiency
and significantly reduces time to perform maintenance of
Unit4 Business World.

2. WHAT IS
GCON4 MFL?
An innovative, indispensable tool that
streamlines and significantly reduces
the time to perform data migration and
maintenance of Unit4 Business World.

3. SCENARIO 1
Procurement Department

4. CHALLENGES
Company has more than 100,000 suppliers in the system.
Users are
complaining about
the extremely
long suppliers
list on their
requisition screen.
Supplier Master File
CHALLENGES

5. User reviews and closes each of the suppliers individually using the
standard Supplier Master File screen.
This approach takes a few days to complete.
STANDARD SOLUTION

6. GCON4 MFL SOLUTION
User extracts all the suppliers into a comprehensive excel sheet in order to
analyze all at once and to close the unused suppliers in a single step.
This approach takes a few minutes to complete.

7. SCENARIO 2
Human Resources Department

8. CHALLENGES
Company has 5000 resources in the system.
Due to a
company
restructuring,
1000 of which
belong to the
cost center 100
have to be
changed to cost
center 200.
Personnel Master File
CHALLENGES

9. User opens and changes each of those resources individually using
the standard Personnel Master File screen.
This approach takes a few days to complete.
STANDARD SOLUTION

10. GCON4 MFL SOLUTION
User extracts the 1000 resources into a comprehensive excel sheet,
changes their cost center and uploads back to the system instantly.
This approach takes a few minutes to complete.

11. SCENARIO 3
Superuser

12. CHALLENGES
Company has more than 5000 users in the system.
Due to a recent
company
password policy
change, all the
user passwords
have to be reset.
Users Master File
CHALLENGES

13. User changes each of the passwords individually from the Users Master File.
This approach takes up to a week to complete.
STANDARD SOLUTION

14. GCON4 MFL SOLUTION
GCON4 MFL extracts all users into a comprehensive excel sheet,
changes the passwords and uploads back to the system instantly.
This approach takes a few minutes to complete.

15. SCENARIO 4
Superuser

16. CHALLENGES
• Company has many different roles defined in the system.
• Due to some structural changes in the company affecting
the workflow approvals, user has to change the members
that belong to each Role and the clients to where the
Roles have access, etc.
CHALLENGES

17. User enters and changes each of the fields individually from the Role
Master File.
STANDARD SOLUTION

18. GCON4 MFL SOLUTION
User extracts all the Roles and its desired fields (e.g. Clients and Users)
into a comprehensive excel sheet, makes the necessary changes and
uploads them back to the system instantly.

19. SCENARIO 5
Superuser

20. CHALLENGESCHALLENGES
• Company has many clients in the system.
• Due to a new acquisition, user has to copy information
(resources, projects, work orders) of its existing clients to
the new company.

21. User copies the entire information of the Master Files using the Copy
Company option and deleting those information that doesn't apply from
each of the clients individually.
STANDARD SOLUTION

22. GCON4 MFL SOLUTION
User extracts the specific information required for the clients into a
comprehensive excel sheet and, changes the necessary and uploads
them back to the system instantly.

23. SCENARIO 6
Finance Department

24. CHALLENGESCHALLENGES
Company has decided to include a new depreciation
book for the existing assets in the system.

25. User enters and adds the new depreciation book to each of the specific
Assets individually from the Asset Master File.
STANDARD SOLUTION

26. GCON4 MFL SOLUTION
User extracts all the Assets into a comprehensive excel sheet, pastes the
new depreciation book and uploads them back to the system instantly.

27. SCENARIO 7
Purchasing Department

28. CHALLENGESCHALLENGES
Company X has decided to alert their employees when
an invoice is registered against a Syrian supplier due
to the situation in Syria

29. User does a browser in U4BW to see which are the Syrian suppliers
and adds a message to each suppliers individually.
STANDARD SOLUTION

30. GCON4 MFL SOLUTION
User extracts all the Syrian suppliers to the excel sheet, bulk changes the
messages and instantly uploads them back to U4BW.

31. SCENARIO 8
Project Management

32. CHALLENGESCHALLENGES
• Company X has many projects and work orders
• When a resource such as the Project Manager leaves
the company, user has to change the project manager in all
the projects and work orders.

33. User has to change the Project Manager in each project and work order
STANDARD SOLUTION

34. GCON4 MFL SOLUTION
User extracts all the projects and work orders linked to the Project
Manager, makes the necessary changes and uploads them back
instantly.

35. SCENARIO 9
HR management

36. CHALLENGESCHALLENGES
Company X changes the organizational structure of
the Board and wants to change the line manager of a
large list of employees.

37. User needs to go to every resource and change his responsible set in
the relations.
STANDARD SOLUTION

38. GCON4 MFL SOLUTION
User extracts all the employees related to the line manager, changes the
value, and uploads them back instantly.

39. SCENARIO 10
Document Archive Upload

40. CHALLENGESCHALLENGES
Company X has to upload Document Archives
into various Master Files within
Unit4 Business World (e.g. Suppliers)

41. STANDARD SOLUTION
User manually attaches individually
as many documents as needed per supplier

42. GCON4 MFL SOLUTION
1. Automatically extracts to an excel sheet those
Suppliers you want to attach documents.

43. GCON4 MFL SOLUTION
2. User fills and uploads instantly the excel sheet with all
the relevant information of the documents to be
attached.

44. SCENARIO 11
Exchange Rates Upload

45. CHALLENGESCHALLENGES
Company X has to upload exchange rates daily
into Unit4 Business World

46. STANDARD SOLUTION
User logs into Unit4 Business World and keys in the
new exchange rates everyday.

47. GCON4 MFL SOLUTION
A third party system places the file at a specific path, an
Intellagent detects it and uploads it automatically with no
human interventions.

48. Contact us for a live demo
www.gcon4mfl.com | info@gcon4.com