Using just one secret ingredient (a small Bay Area nonprofit), three web teams will compete in the heat of battle, offering up exceptional tasting menus, each featuring a delicious new homepage design, a well-seasoned fundraising campaign and a perfectly balanced social networking plan. Only one team can prevail – who will it be? You be the judge, NTC! Come see how this unique project brought together a dozen web pros from competing firms, created amazing work for a very special organization, and taught us all the true power of our industry. We promise you won’t leave hungry.
3. Welcome to Technology Stadium
3 matrixed teams of frienemies
•
Share process and brain power
•
Create different flavors of web solutions
•
Using 1 special ingredient
•
Practice what we preach
•
4. Here You Will See…
Meal preparation
•
Secret Ingredient unveiled
•
Each team’s meal in 15 minutes or less
•
Judges (you) get to ask questions
•
Vote on the winner
•
5. THIS is how we Iron Chef.
(imagine dramatic music here)
6. Sunday, February 8th
Our day of Unrest
(or what happened when 11 web professionals
gave up their Sunday to do something crazy)
7. Cooks In The Kitchen
(Never too many)
• Beaconfire Consulting
Ali Cherry, Eve Simon, Milo Sybrant
• Forum One Communications
Andrew Cohen, Michaela Hackner, Brian Pagels
• Free Range Studios
Susan Finkelpearl, Ross Nover
• Firefly Partners
Maureen Wallbeoff, Jimmy Cudzilo, Erin Johansen Hurwitt
8. Using all senses, skills, creativity
(the rules)
• 3-4 people per team including a
captain
• Address goals of organization
• Design, strategy & “wild card”
• Balance long-term vision with action
• Use social media
• Do it all in 8 hours
• No peeking!
9. The Day began..
• Ingredient revealed 3 days prior
• Met at Beaconfire in Arlington, VA at 10 am
• Teams & Captains assigned
• Group discussion of the day‟s goals
• Set ground rules
• Played with Atlas
10. Planning, Strategy & more Atlas
• Team Breakouts
• Generated questions for SI
• Named the teams
• Created a plan of action for the day
• Atlas helped …
11. The Secret Ingredient … speaks
• Hour long conference call with SI ED
• Asked questions
• Asked more questions
• Eyeballed the other
teams to see if we
could take „em
in a rumble
12. And off we went ...
• Started to work
• Had some lunch
• Worried we would run out of time
• Came up with some cool stuff
• Debriefed our lessons learned
17. The Secret Ingredient (SI):
YOUTH SPEAKS
• Spoken word performance, education &
youth development
• Shift the perception of youth by combating
illiteracy, alienation and silence
• Empowering next generation of leaders,
self defined artists and visionary activists
• Over 45,000 Bay Area teens each year
• Partner programs in 42 U.S. cities
18. YouthSpeaks.org should…
• Be where young voices are taken seriously (and
take themselves seriously)
• Challenge young people to find, develop, publicly
present and apply their voices to social change
• Provide event information, trainings, curricula,
knowledge, resources, and best practices
• Raise money
• Be a stage as live and crazy as vaunted concert
halls
• Build the movement beyond physical
20. Meet The Wordsmiths
Susan Sobel Milo Sybrant,
Finkelpearl, Amnesty
Free Range International
Studios (formerly
Beaconfire)
Michaela
Hackner,
Erin Sundari Forum One
Johansen Hurwitt, Communications
Firefly Partners
21. Tell stories (youth, staff, volunteers, teachers,
community)
Leverage opportunity of HBO
Better leverage emerging tech & social media
Improve social network strategy
Use social media more strategically
Make site easier to maintain/update
22. SWOT analysis
Strengths: Live events, video assets, engaged
community, brand recognition, celebrity support
Weaknesses: Flash/Frame-based Web site difficult to
manage, organization-centric navigation
Opportunities: HBO, 20K email subscribers
Threats: recruiting marketing/Web resources, social
network presence(s), HBO timeline
Phased approach
Triage
Short term
Long term
23. 2 - Short- 3 - Long
1 - HBO
term (6-12 Term (12+
Triage
months) months)
24. Challenge:
Short timeline to prepare site and campaign for
HBO documentary release
Solution:
Splash page on site to capture incoming traffic
Technological capabilities: ensure site can handle
increased traffic load
25. Target Actions:
• Email Sign-up
• Donation
Youthspeaks.org • Find local
• Behind the Word: more events/chapter
stories from the HBO • Tell-a-friend other
viral mechanisms
series
HBO
• T.V.
• Web site
26. Challenge:
Fix major site problems
Engage new and existing audience resulting from
HBO exposure
Solution:
Improve navigability
Improve ability to edit
Improve design
27.
28.
29. Homepage features
Slideshow
Success story pages: “Behind the Word”
Youth Speaks Events
Google Calendar/Map mash-up
Flickr-generated photo slideshow
Video library: tagged and “filterable”
Resource tools for educators
Social network “hub”
30. Challenge:
Build integrated strategy for social
media/network use
Maximize social network assets
Take up opportunity that mobile presents
31. Solution:
Strategy
▪ Find mentors
▪ Add social media expert to board
▪ Delegate roles to members of youth advisory board/Spokes
Technology Opportunities
▪ Experiment with mobile and text/micro-blogging
technologies
▪ Use phased, “testing the waters” approach
▪ Twitter for event promotion
▪ Flash mobs
33. Our Vision for 2009:
The most dynamic, open, and connected
festival ever.
More people get involved in fundraising.
More people experience the festival around
the world.
Youth document their experience unlike ever
before.
34. Goals:
Buzz building in select major cities
Two-way interaction btw events
How:
Youth watch Slam finals at house parties
Text in vote for People’s Choice Award
Events are free; but pass the hat
Feeds from Flickr, Twitter, video to record
experiences around the nation
35. • Twitter
• Flickr
Chicago
• Video
• Twitter
House
• Flickr
Parties
• Video
36. Goal: cover expenses for 50 teams (500
participants) to attend BNV
Total revenue goal: $500,000
Methods:
– Show progress with
dynamic map on sitelet
– Each state links to a
unique fundraising page
– Each page has
thermometer showing
total raised
– Customization options
37. Time before
Task Description
event:
5 months Buzz marketing campaign Outreach to key bloggers promoting events
starts
4 months Sitelet launches Home page promotion; message to list;
keyword buys
• Include alumni and their families
3-4 months Direct mail drop and email
campaign speaking to how their participation in
past BNVs/spoken shaped their lives
• Use conditional content to target
fundraising
1 week 72-Tweet-a-thon Last-minute push via Twitter to raise
$10,000 in 3 day
38. Goal: 1,500+ participants tell their story of BNV ’09.
“Behind the Word” participants share “ground truth” with the
world.
Participants can:
• converse through Twitter
• upload tagged conference images to Flickr
• post tagged videos to YouTube, and stop by kiosks with Flip cameras to
share their stories and post to YouTube.
• upload audio interviews to a YouthSpeaks Utterli account
All feeds are “piped” into one central location on BNV sitelet
39. Flickr
Utterli
YouTube
Centralized Other
Twitter content on
content
BNV sitelet
40. Meet Team Skip2
Ali Cherry,
Maureen
Beaconfire
Wallbeoff,
Consulting
Firefly
Partners
Ross Nover,
Free Range
Brian Pagels, Studios
Forum One
41. OUR APPROACH
Listen
Brainstorm
Focus
Prioritize
Create
Chef’s Tip!
Knives are
very helpful
during the
brainstorming
phase.
43. CLIENT GOALS
SHOWCASEthe words and artists
INCREASE number of donors
and dollars donated
EDUCATE audience about breadth
of organization’s work
COMMUNICATE the power and
inspiration of live events
44. CLIENT GOALS
PROMOTE nation-wide chapter
events to increase attendance
INTEGRATE work of local chapters
into website content
PROVIDE resources and trainings
to educators who work with youth
UTILIZE website as a tool for
self expression and recruitment
45. OUR STRATEGY
RUN
12 - 18 Months
JOG
6 – 12 Months
WALK
3 – 6 Months
46. WALK 3-6 MONTHS
ARTISTS: Showcase 10 active artists on website
Publish their profiles and work
Engage individual artists as bloggers
EVENTS: Allow artists to post event experiences
Email audience for post-event comments
Post set list and YouTube clips to blog
CHAPTERS: Post local chapter events to YS site
Add ‘search by zip’ to website
Provide content from local artists
47. JOG 6 - 12 MONTHS
ARTISTS: Expand poems and words on new site
Add weekly podcast featuring an artist
Expand artist profile section
EVENTS: Multimedia content posted after events
Use tagging to synch with artist profiles
Add search by artist, date and topic
CHAPTERS: Add Google mash up/Google calendar
Capture email addresses post-events
Train chapters to add events and info
48. RUN 12 - 18 MONTHS
ARTISTS: Add profiles for all event participants
Allow users to “fan” and “follow” artists
Showcase local artists in e-appeals
EVENTS: Add live streaming video of each event
Encourage off-site viewing house parties
Add RSS, social networking, mobile tech
CHAPTERS: Create full event pages for chapters
Tag local YouTube and Flickr content
Add local info to e-communication
49. KEY SUCCESS METRICS
• Volume of fans per artist • Volume of post-event
and artist content comments
• Visits from social • Speed of adding event
networking sites contentpost-event
• Growth of house file and •Traffic to event pages;
network artist profiles; blog posts
•Repeat attendee count • Chapter event attendance
• Number of RSS • Donation dollars and
subscribers donor pool
50. SECOND COURSE!
SURF AND TURF:
ONLINE
& OFFLINE PLATES
Chef’s Tip!
Five minutes
of break time
can help the
kitchen staff
stay on track.
51. OUR THINKING
Live events are powerful and high energy for
both the artists and audience
Best place to connect audience with online
programs is at live events
Strategy will ‘blur the lines’ between actual
event and content on website
Bring energy from live events to all online
applications and programs
52. EVENT CHECKLIST
Develop a system to coordinate tasks
pre/during/post events
Identify staff and volunteers and train the
team
Create a paper detailed checklist with step-
by-step to do items
53. SUGGESTED ACTIVITY
Send a ‘Thanks for Attending’ (TFA) email
blast the day after each live event
Capitalize on the energy from the live event
Keep the conversation going - engage the
audience in an online dialogue
Introduce the audience to ongoing email
communications from Youth Speaks
Capture attendee email & cell numbers at
each event to quickly grow the house file
55. THIRD COURSE!
A YUMMY NEW
HOME PAGE
Chef’s Tip!
Keep your site
developer
away from
open flame.
56. 4 HOUR HOME PAGE SPECIAL
Full redesign process:
I/A; Wireframe; Mock Up; Revision Cycle
Used collateral from the Youth Speaks image
library and current website
Referred back to organization goals and strategy
to determine home page elements
Result is a balance of information and ‘Call to
Action’
57.
58. REVIEW THE BILL
Define and respond to client goals
Create a manageable strategic plan
Identify key measures of success
Coordinate offline and online experiences
Use technology to create online dialogue
Design new website to serve as entry point for
audience both pre and post-event
59. Thank You
It was a pleasure serving you
today!
(Tips are appreciated)
60. Meet Team Teppanyaki
鉄板焼き Jimmy
Cudzilo ,
Eve Simon,
Firefly
Beaconfire
Partners
Consulting
Andrew Cohen,
Forum One
Communications
61. Our Offering
Appetizer: The Opportunities
Main Course: Site Map,
Wireframes, Home Page Design,
Email Design
Dessert: Communications Plan
62. Appetizer: The Opportunities
Improve user experience
•
Showcase artists and their work.
•
Bring energy of live events online.
•
Seed target messages for donors, educators,
•
and press.
63.
64. Main Course
Site Map
Wireframes
Home Page Design
Email Design
71. Home Page Design
Clean presentation
Strong visual impact
Prominently feature artists
Show latest events
Be easy to update
Tie in social networks
78. Communications Plan
Annual Gala
Tweet registrations updates
Save the date emails
Registration reminder
Event follow-up email (links to photos)
79. And now for a break from the
regularly scheduled program…
5 minutes of Q&A
80. Cast Your Vote!
Text Code 69866
• ntc501 for The Wordsmiths
• ntc502 for Team Skip 2
• ntc503 for Team Teppanyaki
81. Surprising Flavors on the Palette
• Web folks working for nonprofits
are pretty damn smart
• More that unites than divides
• With goals and focus, you can
accomplish anything in 8 hours
82. More Surprising Flavors…
• Divide and conquer
• Collaboration harder with people you
don‟t know that well
• ALWAYS have a dog to play with if
you spend your Sunday in the office
86. TXT Your Session Evaluation!
TXT <CODE> to
69866
Or complete online at http://nten.org/ntc-eval or on a paper
evaluation available in the session room.
Each completed session evaluation enters you
to win a FREE 2010 NTC Registration!