Change is hard, particularly when it comes to transitioning from paper-based processes to paperless ones. Still, the promise of cost savings, productivity gains and improvements in customer service far outweigh the momentary disruption created by the change process.

1. Reasons to Digitize Your Documents
Facts, figures and common sense observations
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Presented by,

2. Increase Productivity
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Productivity suffers when employees spend time
creating, processing and looking for documents.
Electronic document processing results in faster
customer response time and gains from redirecting
time saved to high­value opportunities that create
"highest and best use" of labor.

3. Save on Consumables
2
The savings you'll see in ink, toner, and paper file
folders can be quite substantial. In addition to ongoing
spending, consider the costs to lease or purchase
printers and copiers.

4. Lower Compliance Costs
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Converting physical records to electronic ones can
not only save you the cost of non­compliance, it can
reduce the cost of ongoing compliance. Audits and
litigation can be easier to prepare for and new
regulations can be adopted much faster and more
uniformly.

5. Save on Workspace
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The average worker requires 50 to 60 square feet of
workspace, and an additional 30 square feet if they manage
or process paper files. Reducing your footprint not only
results in space savings but also in related costs such as
courier and transportation expenses of physical files.
60ft

6. Modernize your business
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If your critical documents were hosted in a centralized
database accessible from any location, could that
influence the way you're organized? Going paperless
will almost certainly lower overhead. The question is,
how could you channel those savings into new
business opportunities?

7. Increase Transparency
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Managers and administrators have better oversight
when documents and files are maintained
electronically. With electronic records, you can
instantly know the status of an order, payable or
fulfillment process. You can also identify issues that
are slowing workflow, monitor changes in order
volume and track individual and department
performance based on throughput.

8. Prepare for the Unexpected
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Paper documents can be lost or misplaced, or
damaged from mishandling. Worse, they may be
permanently lost if you experience a natural or man­
made disaster. Protect your valuable documents by
converting them to electronic files, then back them up
to remote storage facilities in the event of a business
interruption. The cost of a large­scale interruption
could severely damage your business ­ and your
reputation.

9. Improve Workflow
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In non­automated offices, documents may languish in
in­boxes or become bottled up in interoffice
communication, slowing the pace of operations.
When you automate workflow using paperless
processing, work can be automatically "pushed" to
the next available worker, significantly reducing
processing time and balancing the workload.