This presentation served as the slide deck used by Todd Carpenter of NISO, Sebastian Hammer of Index Data, Jill Morris of PALCI, and Boaz Nadav-Manes, of Lehigh University, during the public webinar on the "Collaborative Collections Lifecycle Project." The event was held virtually, on January 24, 2023.

1. Collaborative Collections
Lifecycle Project
Public Engagement Webinar
January 24, 2023
Charleston Conference, November 2, 2022

2. Jill Morris, PALCI
Boaz Nadav Manes, Lehigh University
Sebastian Hammer, IndexData
Todd A. Carpenter, NISO
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3. Thank you for the support!
The CCLP project was made possible in part by
the Institute of Museum and Library Services (IMLS)
Grant #: LG-252384-OLS-22.
For more information about this grant:
https:/
/www.imls.gov/grants/awarded/lg-252384-ols-22

4. Jill Morris
Executive Director
PALCI

5. Problem Definition &
A Consortium Use Case: PALCI
● A sharing consortium
● Nonprofit 501c3 membership organization
● 72 diverse academic libraries in PA, NY, NJ, WV
● Small liberal arts to research institutions of all shapes and sizes
Mission:
Enable cost-effective and sustainable access to information resources and
services for academic libraries in Pennsylvania and surrounding states.
Why Members Join? Resource sharing (P&E), Shared expertise, Scale,
Innovation, Open infrastructure, Collaboration network 5

6. Consortium Challenges to Collaborative Collections
Today’s Secret Sauce = Shared principles, Transparency, Time-intensive, hard work
● Interoperability is a must
○ 72 libraries and 72
technology
configurations
● Layers of collaboration and
multi-consortial citizenships
● Fewer choices in the
marketplace, Less
competition
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● Data coming from many
sources - time intensive to
survey and analyze
● Honoring Diversity,
Leveraging our differences
for shared strength
○ Effective, but labor
intensive approach to
strategic collaborative
collections
SECRET
SAUCE

7. The Problem
Collaborative collection development and management
is difficult and resource intensive to do effectively and
efficiently at scale.
…And therefore equitable access to diverse library
collections is a challenge.
● Tech, standards, data exchange, & infrastructure
● Governance, organizational strategy, expertise
● Funding, acquisition, & collaboration models
● Stakeholder engagement, partnerships
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8. Consortium Strategies Align with CCLP
1) Radically rethinking our operations: the why (aligning
to values), the what, and the how in order to build the
future we need
2) Reframing what we do collaboratively and individually
to ensure our diverse systems talk to each other
3) Community ownership wherever possible - AGENCY
4) Strategic Innovation
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9. CCLP - Unlocking New Consortial Frontiers
● Contribute to new infrastructure by
boldly working on innovative,
ambitious projects
● Breaking down technical barriers
● Breaking down social barriers for
deeper collaboration
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10. Boaz Nadav Manes
University Librarian
Lehigh University

11. Lehigh - Collaborations
Cross Institutional : LVAIC, PALCI, EAST, NERL, CRL,
PUBLIC LIBRARIES, Hathi, etc.
Within the Institution: University Press, Identity
Management, Learning Management System, Research
Management Systems, etc.
Within Open Systems: ReShare, FOLIO, SLACK, JIRA, etc.
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12. CCLP builds on past and existing
collaboration efforts
▫ 2CUL
▫ Big Ten Academic Alliance
▫ Center for Research Libraries
▫ EAST
▫ HathiTrust
▫ Ivies Plus
▫ MetaArchive
▫ ReCap
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13. Collaborative Collections Lifecycle
Project
Libraries have sought to collaborate on collections for years,
yet they lack the infrastructure to support this work, as well
as the social and governance tools that could empower and
enable it.
13

14. Existing Challenges - Practitioner and
Organizations ask themselves in a given
network:
● Where do I fit in the bigger picture?
● Where is my impact?
● What are we about? How can I do more to support the
vision of this particular network?
● What do my colleagues do? What do others do?
● Who am I working with? Who can I work with?
● How to make sure what I do is known?
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15. CCLP is about Diversity and Openness
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We aim to prioritize diverse workflows and needs.
We aim to prioritize shared governance and decision making.
We aim to respect various approaches to network collection building and
maintenance.
We aim to prioritize open and unique content.

16. CCLP Shared thoughts
● Optimize daily, network-first collaboration between libraries on the institutional, consortial, and
inter-consortial levels
● Improve equitable access to library acquisitions by giving small publishers and open access
providers preferred logistical footing
● Dashboard insight into local and network level collections, their usage, and preservation status
will assist heads of library collections and individual selectors in collaborating
● Increasing data-driven decision-making and coordination of prospective collecting to emphasize
what is of unique value to their communities.
● Increase overall accountability, process, and cost awareness
● Greater logistical efficiency, with centers of excellence acting as functional designate nodes to
enable a more sustainable overall ecosystem
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17. Join us to apply network care
● Community Owned and Driven - empowers individuals and
organizations across our industry to communicate, collaborate
● Group based approach - work daily with other users
● Mission driven – in alignment with the university and library needs
● Open source and interoperable – reinvest to make it affordable
● Secured - ensures financial and users data privacy
● Encourages new and innovative business partnership
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18. Sebastian Hammer
Founder, Index Data
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19. Why Open Platforms?
▫ Platforms have changed and impacted every aspect
of our lives and work
▫ Platforms benefit from aggregating services and
users. These advantages drive towards monopolies
▫ Open platform model
▫ Setting higher expectations for standards and
compliance
▫ Leveraging standards to build true web-scale
platforms and enable new products and services
▫ Shared governance and visions to benefit
everyone
19

20. Open platform “product” management
▫ Community and shared governance precede code
▫ Strategic vision informs roadmap and vice versa
▫ Skate to where the puck is going
▫ Room for all stakeholders
▫ Different expert groups within organizations
▫ Different types of organizations
▫ Open invitation to participate
▫ Open community skunk-works
▫ Getting this right depends on you
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21. Some possible functional areas
• A library directory to support group-based relationships
• A aggregated shared index and knowledge base in which
libraries/publishers may share data about their collections and
expertise/products to facilitate analysis and selection
• A discovery mechanism for library staff to support searching
and browsing for materials, information and human resources
across many sources
• Communication functionality - to support discussions and
interactions across institutions
• Negotiation and Group Purchasing Decision Support
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22. Open library data ecosystem
▫ Data Aggregation, Visualization and Reporting
▫ E-resource usage data
▫ Resource sharing data
▫ Circulation statistics
▫ Collections analysis data
▫ Shared print data/ Retention commitments
▫ New shared models to capture selection and
acquisition workflows between organizations?
▫ Standards, best practices, advocacy and middleware
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23. Todd Carpenter
Executive Director
tcarpenter@niso.org

24. CCLP Effort Components
NISO Standards Project: Collaborative
Collections Lifecycle Infrastructure
Project (CCLIP)
Ithaka S+R Research Project
Middleware Tool Prototyping
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25. IMLS Grant
Collaborators
Led by National
Information Standards
Organization (NISO)
Partnership for
Academic Library
Collaboration &
Innovation (PALCI)
and Lehigh University
Libraries
Ithaka S+R
Greater Western Library Alliance
(GWLA)
Center for Research Libraries
Colorado Alliance of Research
Libraries
ISSN International Centre,
University of Denver Libraries
University of Delaware Library
Museums and Press
University of Pittsburgh Library
System
Big Ten Academic Alliance (BTAA)
Canadian Research Knowledge
Network (CRKN)
Washington Research Library
Consortium (WRLC)
VIVA
Washington & Jefferson College
Cornell University Libraries
Columbia University Libraries
Johns Hopkins University Libraries
Tulane University Libraries
New York University Libraries
Rutgers University Libraries
Duke University Press
Project MUSE
JSTOR
Paratext LLC
Index Data LLC
Boston Library Consortium
Eastern Academic Scholars’ Trust
(EAST)
Minitex
Orbis Cascade Alliance
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26. Work toward CCLP
26
Phase 3
● Build a functional roadmap of
key components of the
needed infrastructure
● Model a community-based
implementation structure
● Develop prototype
middleware tools where
those tools do not exist
● Promote adoption and
understanding
Phase 1
IMLS Grant submitted in
March 2022, Awarded in
August
New work item approved
to launch CCLIP work in
NISO
Phase 2
● Development of a community
governance structure
● Assessing and documenting the
landscape and classifying
existing standards
● Develop model workflows, model
user experience & identify where
systems improvements are
needed to be made

27. CCLP and CCLIP Organizational Chart
CCLP is a complex project, developing three simultaneous components.
There will be several teams working on various elements of the project,
each interacting with several others to achieve the final goal.
What follows is a simplified visual representation of the components and
some (though not all) of their interactions.
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28. CCLP Project
PI Team
CCLP Steering
Committee
IMLS

29. Steering Group Members
Kim Armstrong, Orbis
Cascade Alliance
Todd Carpenter, NISO
(Project PI)
Jeff Carroll, Rutgers
University
Raym Crow, SPARC,
Independent Consultant
Jason Friedman, Canadian
Research Knowledge
Network
Sebastian Hammer, Index
Data
Michael Levine-Clark,
University of Denver
George Machovec,
Colorado Alliance of
Research Libraries
Carolyn Morris, Ingram
Jill Morris, PALCI (Co-PI)
Boaz Nadav Manes, Lehigh
University (Co-PI)
Wendy Queen, Project MUSE
Joe Salem, Duke University
Rebecca Seger, ITHAKA
Roger Schonfeld, ITHAKA S+R
Kornelia Tancheva, University
of Pittsburgh
Glen Wiley, University of Miami
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30. CCLP Project
Principles
The Steering
Committee is in
the process of
agreeing a set of
guiding principles
for the project.
Themes of these principles include:
● Transparent, open, inclusive, and sustainable
mechanisms
● Support and use provider-neutral, open and
interoperable approaches
● Focus on developing/implementing of
interoperability and recognized standards
● Mutual understanding, shared responsibility
and stewardship with limited resources
● Cost-effective, efficient, and highly usable
solutions that support all partner needs
● Support collection diversity and accessibility
to meet user needs
● Support partner needs for privacy
● Intentional and inclusive partnerships,
process, and governance that engages
representatives
● Grounded in pragmatism, articulated
community need, and research
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31. Prototype
DEV Team
Technical Prod
Dev Lead Team
Ithaka S+R
Research Lead
Team
CCLP Project
PI Team
IMLS
CCLP Steering
Committee

32. NISO CCLIP
NISO IPA Topic Committee
CCLP Project
PI Team
NISO
Voting
Members
IMLS

33. Collections
Development
WG
NISO CCLIP
Organizational
Strategy &
Governance
WG
Infrastructure
WG
NISO IPA Topic Committee
NISO
Voting
Members
CCLP Project
PI Team
IMLS
CCLP Steering
Committee

34. Collections
Development
WG
NISO CCLIP
Infrastructure
WG
Ithaka S+R
Prototype
DEV Team
NISO IPA Topic Committee
Technical Prod
Dev Lead Team Research Lead
Team
CCLP Project
PI Team
CCLP Steering
Committee
NISO
Voting
Members
IMLS
Organizational
Strategy &
Governance
WG

35. Collections
Development
WG
NISO CCLIP
Cataloging /
Metadata
WG
Consortia
WG
Vendors
WG
Publishers
WG
Infrastructure
WG
Standards
WG
NISO IPA Topic Committee
CCLP Project
PI Team
NISO
Voting
Members
IMLS
CCLP Steering
Committee
Organizational
Strategy &
Governance
WG

36. Collections
Development
WG
NISO CCLIP
Cataloging /
Metadata
WG
Consortia
WG
Vendors
WG
Publishers
WG
Infrastructure
WG
Standards
WG
Ithaka
Prototype
DEV Team
NISO IPA Topic Committee
Technical Prod
Dev Lead Team Research Lead
Team
CCLP Project
PI Team
CCLP Steering
Committee
NISO
Voting
Members
IMLS
Organizational
Strategy &
Governance
WG

37. First Three Working Groups
1) Collections Development and Selection WG:
Will develop use cases, user stories, and recommendations for processes to be used
across institutions in collections, by investigating and discussing current gaps and
documenting data requirements and needed functionality.
Seeks participation from heads and directors of collection development, selectors,
collection analysts, and strategists.
2) Infrastructure WG:
Will develop requirements for CCLP prototype middleware and applications
specifications, examining existing tools to identify necessary functionality and user
needs. It is expected to operate for about 16 months.
Seeks participation from library systems managers, product and software
developers, and product managers.
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38. First Three Working Groups
3) Organizational Strategy and Governance WG:
Develop recommendations for how collections lifecycle activities should operate
strategically and be governed across different institutions in a common
infrastructure. It is expected to be underway for about 10 months.
Seeks participation from deans and directors of libraries and collections analysts and
strategists.
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How can you engage?
NISO announced a public call for engagement in this
project on January 18 and will close February 15
Seeking participation in first three working groups, which
will start work in March 2023
To engage, please send a short email with a paragraph
or two describing your interest and which working group
you’d like to participate in to nisohq@niso.org

40. “
Success of this project will be in establishing
community and networks of trust among
institutions. Convening of an open Collaborative
Collections Lifecycle Community Hub with
diverse participation from academic libraries,
consortia, publishers, technology organizations,
and other library service providers
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41. 41
Thanks!
Any questions?
You can find us at:
jill@palci.org
bon219@lehigh.edu
quinn@indexdata.com
tcarpenter@niso.org or @TAC_NISO

42. Credits
Special thanks to all the people who made and released
these awesome resources for free:
▫ Presentation template by SlidesCarnival
▫ Photographs of Charleston by Todd Carpenter
(cc-by-nc)
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